Experience

Palisade Integrated Management Services

• Australia
• Investment Management
• 1 - 100 Employee

• Executive Assistant Office Manager

  • May 2015 - Present

  Palisade Integrated Management Services (PIMS) is a 100% owned subsidiary of Sydney based, Palisade Investment Partners Limited (Palisade), a leading independent Australian infrastructure manager which provides institutional investors with access to Australian mid-market infrastructure projects. Whilst Palisade does not make a profit nor receive dividends from PIMS, it does provide additional support and oversight where required at nil cost. The close working relationship between PIMS and Palisade has proven invaluable where opportunities have arisen to grow the businesses managed by PIMS through the investment of additional investor funds. PIMS is a Melbourne based, dedicated management services business, staffed by an experienced team of hands on operators, engineers, accountants and general managers with real life, practical engineering, operational, maintenance, commercial, finance and general management experience. PIMS has grown rapidly to now directly manage (as the internal management team) eight standalone, independent businesses including three wind farms, a solar farm, two gas pipelines, a power station and a regional livestock exchange business. PIMS is focused on improving asset performance through: • Best practice safety, operations, engineering, maintenance and asset management • Challenging past practices and identifying business improvement opportunities • Applying continuous improvement principles to deliver best practices asset performance • Achieving organic growth, revenue improvements and cost reductions • Developing relationships with strategic partners, O&M providers and internal managers • Critical review and refinement of the Capital Expenditure Plans and Asset Management Plans • Providing full profit & loss visibility; and • Not charging a margin on the actual cost of providing business management service



OSD

• Australia
• Oil and Gas
• 1 - 100 Employee

• Procurement Assistant

  • Aug 2014 - Apr 2015

  Dual-role as Procurement Officer and Project Coordinator (detailed below). My primary aim within this role is to provide support to the Project Manager whilst increasing my knowledge in this area of the business. Some key responsibilities:• Setting up processes and procedures, templates and policy development.• End-to-End Contract Development, from Tender through to Award.• Document Processing and maintaining the Supplier Database.• Liaising with suppliers to obtain quotes and the main point of contact when tendering on packages.• Assisting Procurement Manager with Commercial Evaluations of Tenders.• Vendor Approval Process.• Generating Tender Documentation and issuing Tenders to prospective Vendors. • Main Point of Contact for Vendors during the Tender Stage, answering questions & assisting with queries.• Managing the tendering and award documentation, using online Procurement Software Omnicom.• Coordination of Project Meetings in relation to the Procurement of the Project.• Updating Monthly Status and Weekly Status Reports.• Attending Vendor/Client Meetings for minute taking.• Assisting, where necessary, with Post Award documentation; Insurances/Securities etc

• Project Coordinator

  • Apr 2013 - Apr 2015

  Provide a range of project support and administrative services to the Project Team and Project Managers, contributing to the efficient and coordinated operation of the project, whilst assisting the Procurement Manager with procurement based duties. I currently conduct this role in conjunction with the role above. Some key responsibilities:• Detailed formatting of Engineering Documentation. • Attendance of client meetings for minute taking and maintaining ongoing Action Registers.• Coordinating Project Milestone Design Reviews and various Workshops as required.• Compiling Monthly and Weekly Reporting.• Travel management as required.• Business Support to Engineering and Commercial Team. • Management of Correspondence Registers. • Management of Electronic and Hard Copy filing for the Project.• Comprehensive Administration duties as required.



Clough

• Australia
• Construction
• 700 & Above Employee

• Project Administrator

  • Nov 2012 - Dec 2012

  Clough Brisbane works with some of the world’s largest energy and resources companies to engineer, construct, commission and maintain a comprehensive range of infrastructure. In this Temporary short-term role, I provided the full range of business administration support, in addition to providing calendar/diary management, travel and accommodation bookings and Portal Administration management. Clough Brisbane works with some of the world’s largest energy and resources companies to engineer, construct, commission and maintain a comprehensive range of infrastructure. In this Temporary short-term role, I provided the full range of business administration support, in addition to providing calendar/diary management, travel and accommodation bookings and Portal Administration management.



Hancock Prospecting Pty Ltd

• Executive Assistant

  • Aug 2011 - Sep 2012

  my primary purpose was to provide high-level business support, whilst also providing administrative assistance to the wider team. Some key responsibilities: • Diary and Calendar Management of Executive Staffs’ • Minute taking for monthly meetings and Project Meetings, providing comprehensive follow-up documentation. • Formatted Annual Reports for DMP/Professional Services Agreements and Confidentiality Deeds, including tracking of the documents. • Booked FIFO Travel for Contractors and all personnel to the site, including on boarding, mobilisation, ordering of PPE and other relevant planning. • Booked Medicals for prospective candidates. • Managed Travel, FIFO Roster, on-site Accommodation and vehicle hire. • Assisted with Accounts Payable and raised Purchase Orders. • Monthly Safety Status reports for DMP. • Comprehensive Administration duties as required.



Temping - Various Companies

• Executive Assistant

  • Mar 2011 - Jul 2011

  During this period, I provided short-term temping services to a number of companies, predominantly as an Executive Assistant whilst seeking full time employment opportunities. During this period, I provided short-term temping services to a number of companies, predominantly as an Executive Assistant whilst seeking full time employment opportunities.



Hathor Exploration Ltd.

• Canada
• Mining

• Executive Assistant

  • Feb 2010 - Jan 2011

  In this 12-month contract role, I provided Executive Assistant support to the Chief Financial Officer. Some key responsibilities: • Provided high quality administration support to Directors and Officers of the company. • Handled Legal Correspondence, including Treasury Orders, Stock Options, Grants/Letters, exercise of warrants and more. • Handled Benefit Plans for all employees and was main point of contact for benefit company Manulife Financial. • Assisted with Employment Agreements and Legal Contracts. • Assisted in making important financial and non-financial decisions for the Company. • Full cycle of bookkeeping for the company, such as Accounts Receivable and Payable and Bank Reconciliation. • Assisted Auditors with any report information and documentation they required. • Processed Payroll for all employees of the company, using an external company. • Reviewed and processed financial transactions.



Temping - Various Companies

• Executive Assistant

  • Mar 2006 - Nov 2009

  During this period, I provided Temping (Short-Long Term) services to various companies in the Perth and Brisbane regions. The roles included Executive Assistant, Personal Assistant and Section Secretary. These roles helped me to develop some key skills, such as planning, organisation, relationship building, communications and customer services. During this period, I provided Temping (Short-Long Term) services to various companies in the Perth and Brisbane regions. The roles included Executive Assistant, Personal Assistant and Section Secretary. These roles helped me to develop some key skills, such as planning, organisation, relationship building, communications and customer services.