Experience

World Food Programme

• Italy
• Non-profit Organizations
• 700 & Above Employee

• Programme Associate

  • Nov 2018 - Present

  • Serve as the main focal point in regular review of the work plan and implementation of the school meals pilots and/or other innovates new approaches, maintain necessary documents, records, and follow-up with the relevant colleagues, units and agencies to ensure that school meals pilots are implemented as per plan;• Organize necessary discussion/consultation sessions and work closely with other colleagues in preparing implementation guidelines of the school meals pilot and/or other innovate approaches;• Support the School Feeding Project, Directorate in Primary Education (DPE) in organizing the Project Implementation Committee (PIC) and Project Steering Committee (PSC) meetings to discuss school meals for necessary guidance and follow-up;• Support organizing joint field visits with representative from various Government agencies to help in planning and implementation of the school meals pilots and/or other innovative preaches. • As part of monitoring the implementation of the school meals and/or innovative approaches, organize joint monitoring of officials from various agencies to school meals and assist the team in preparing reports and disseminating the findings;• Support undertaking formative research on innovate approaches/new initiatives and dissemination of the findings;• Communicate regularly to the School Feeding Project Team to ensure that activities are performed in accordance with the plan and in conformity with the arrangements described in the School Feeding Project of the Government;• Maintain close liaise with WFP colleagues of other units to ensure spending of school meals is in line with plan;• Work closely with other WFP colleagues and contribute in planning and organizing training/orientation sessions in building capacity of the officials involved in managing school feeding; • Contribute in finalizing the National School Feeding Policy and in preparing the strategy to support gradual expansion of school meals by the Government.

• Staff Assistant

  • Aug 2014 - Oct 2018

  - Manage the front desk of the WFP Representative/Country Director and Deputy Country Director;- Receive, screen, scan hard copy correspondence of the two managers and log correspondence, reports, etc, and forward to the appropriate officer; maintain a log in system and file for all incoming and outgoing;- Screen, assess and refer telephone calls and enquires to appropriate staff; provide information on a variety of questions such as the division's programme and activities as well as sensitive information;- Coordinate and expedite office wide responses to sensitive telephone and written enquires on behalf of the manager;- Maintain the two managers' calendar and schedule appointments and meetings and make tentative appointments on their behalf; compile background documents and talking points and brief the managers on matters to be considered prior to scheduled meetings;- Maintain and update the office's filing and reference system;- Draft various standard correspondence and review all outgoing correspondence for factual correctness and adequacy as well as adherence to WFP procedures;- Provide procedural advice to staff on office methods and procedures to improve the quality and efficiency of their work;- Coordinate the staff support services and clear correspondence for the two managers' signature;- Draft moderately complex correspondence and ensure any related follow up;- Organize or participate in organization and preparation of staff meetings or special meetings and prepare minutes/notes for record of these meetings as required;- Prepare informal translations and act as interpreter for ad hoc meetings, as requested;- Perform liaison duties with other units by supporting supervisor in consolidating documents and reports, following up on the deadlines for various correspondence and on a range of assignments to ensure timely response to all clients;- Perform other related duties as required.

• HR Assistant

  • May 2014 - Aug 2014

  - Extract all CV from Bangladesh Vacancy Announcement and input data in the short-listing matrix; - Provide necessary forms and documents related to human resources to the staff in the unit and elsewhere in the Programme; - Organize all the recruitment files as per the checklist, collect necessary papers and keep up-to-date for audit;- Check and maintain personnel files with up-to-date staff information, ensuring all documentation is complete; collect information and prepare a summary profile of all staff and complete filing. File all PACE in the personnel file;- Prepare salary certificate, employment certificate as per the request of the staff member ; - Search for, retrieve, compile, assemble and archive a variety of human resources statistical data from computer files, records, reports or from other sources for external use; - Collect and maintain information on commercial, private and inter agency training schedules and institutions (course schedules, curricula, and cost); - Arrange the HR Archive room in the systematic way- retirees file, resigned staff files and recruitment files are arranged as per the date; - Segregate old documents to burn out as per the corporate document retention policy; - Scan important documents/ files for storage in the CD/DVD;- Prepare database for emergency staff deployment;- Assist in the preparation of administrative reports; draft routine correspondence; arrange for briefings and debriefings and take notes at meetings; - Provide support during arranging various selection test; - Provide back up support to Staff Assistant during the absence period;- Perform other related duties as required.



Bay Agro Industries Ltd.

• Sr. Executive (HR & Admin)

  • Mar 2012 - May 2014

  Major responsibilities:- To prepare daily attendance report of head office and all farms.- To assist in preparation of “At a Glance Report” of all firms and head office.- Assist in preparation of appointment letter for the post of junior executive to manager.- Bio-data screening for recruitment process.- Prepare report regarding performance of all departments.- Prepare monthly report.- Checking mail at the beginning of the day and give notification to the appropriate person.- To supervise all concerned office’s license upgrade and upgrade related issues with the help of commercial department.- Prepare visa related document for foreign employees.