Mayuko Gilmore

Event Producer at Various Event Production Agencies
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Contact Information
us****@****om
(386) 825-5501
Location
New York, New York, United States, US
Languages
  • English Native or bilingual proficiency
  • Japanese Professional working proficiency
  • French Limited working proficiency

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Bio

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Experience

    • Events Services
    • 1 - 100 Employee
    • Event Producer
      • Oct 2020 - Present

      Cultivated relationships with 4+ agencies to produce events for luxury, corporate, and social clients (in-person and virtually). Led small to large scale projects with a budget range of $200K - $3M. Operated in new markets across the U.S., establishing new vendor relationships and partnerships. Managed program content for virtual events, which incorporated both livestream and pre-recorded content. Ensured smooth end to end management of events from conceptualization, pre- production, onsite event management, and post-production / reconciliation (with demonstrated ability to jump in at different stages of the project lifecycle). Worked on a variety of projects for different event production agencies, including but not limited to: o Tiffany & Co (2022): Production Manager o The Macallan: Distil Your World New York (2022): Producer o Zorn Bar Mitzvah (2022): Producer o Solve at MIT (2022): Production Support o Webby Awards (2022): Registration Supervisor o Best Bar Awards (2022): Registration Supervisor o GPT Terminal Warehouse (2022): Venue Manager o The Macallan: Harmony Collection Launch (2021): Producer o The Meme Awards (2021): Producer o McKinsey Partner Journey virtual event (2021): Content Manager o The New York Women's Foundation (2021): Virtual Support o New World Symphony virtual event (2021): Zoom Room Manager o Apex for Youth (2021): Venue Manager o AT&T Nice List Party Shoot (2021): Site Coordinator o Microsoft (2021): Speaker/Talent Research o Carnegie Hall virtual event (2020): Zoom Room Manager / Associate Producer Show less

    • United States
    • Events Services
    • 1 - 100 Employee
    • Director of Operations
      • Dec 2019 - Oct 2020

      Created a framework to streamline and manage the company’s event operations and staffing needs, boosting productivity and sales by 30% in my first 3 months. Promoted best practices, providing ideas to improve transparency and customer support.Directed 10+ projects per month through the project lifecycle (from contract execution phase through reconciliation). Project lead times varied from quick 2- week turnarounds to 2+ month timetables. Prioritization, flexibility and contingency planning were key.Reviewed project plans with production teams to advise best practices per property, to mitigate risk and ensure permits, builds and activations were up to code.Led company’s recruitment and training for Operations Assistants and freelance onsite Operations Managers.Select clients included Google, Nike, Disney, Levi’s, and Def Jam. Show less

    • Senior Operations Manager
      • May 2018 - Dec 2019

    • Operations Manager
      • Aug 2017 - Apr 2018

    • Events Services
    • 1 - 100 Employee
    • Associate Event Producer
      • Jun 2016 - Aug 2017

      Executed the 2016 NCC Media Upfront tour in Chicago, Los Angeles, New York, Dallas and Atlanta over the span of 5 weeks. Developed proposals for the media presentation in all 5 markets for event activations, performers and headline talent. Spearheaded guest registration, producing digital “save the dates” and invites, supervising day-of check-in and flow, and reporting attendee data to measure event ROI. Additional freelance projects with other agencies include: o Screenvision Upfront (2017): Associate Producer o NCC Media Political Upfront (2017): Registration Supervisor o Taco Bell Naked Taco Pop Up (2017): Operations Manager o Webby Awards (2016 - 2017): Video Lounge Producer o F.A.R.E. (2016): Assistant Stage Manager o AOL Newfront (2016): Talent Wrangler o Samsung HFC (2016) Talent Wrangler Show less

    • United States
    • Retail Apparel and Fashion
    • 1 - 100 Employee
    • Executive Assistant to Founder and Chief Creative Officer
      • Jul 2015 - Jun 2016

      Orchestrated communications with internal departments and external business associates on behalf of the Founder & Chief Creative Officer Managed the business schedule and handled logistics for internal top line meetings, HSN appearances, and media interviews. Orchestrated communications with internal departments and external business associates on behalf of the Founder & Chief Creative Officer Managed the business schedule and handled logistics for internal top line meetings, HSN appearances, and media interviews.

    • United States
    • Events Services
    • 1 - 100 Employee
    • Production & Office Coordinator
      • Jun 2013 - Jul 2015

      Produced the New Museum Ideas City: Invisible City event & the Bart Simpson statue unveiling in 2015. Built project plans, managed budget, and supervised onsite execution. Supported 50+ high-level corporate & non-profit events, galas and award shows for clients in various industries with a particular focus on experiential events, such as Time 100 Gala, Keep A Child Alive: Black Ball, Microsoft Visual Studios, Gotham Awards and FLOTUS Luncheon (Michelle Obama). Trained in the RFP process: writing copy, researching and drafting proposals, budgets, and timelines. Show less

    • United States
    • Higher Education
    • 700 & Above Employee
    • Web Communications Intern
      • Sep 2012 - Apr 2013

      Maintained the Event's Calendar for the Tufts website and transcribed interviews for the department. Maintained the Event's Calendar for the Tufts website and transcribed interviews for the department.

  • Tufts Telefund
    • Tufts University, MA
    • Student Fundraiser
      • Sep 2011 - Apr 2013

      Connected with alumni, parents and friends of Tufts University to maintain relationships, promote changes within the university, and acquire / retain donors. Connected with alumni, parents and friends of Tufts University to maintain relationships, promote changes within the university, and acquire / retain donors.

  • The Sixtine
    • Amsterdam, Netherlands
    • Marketing Intern
      • Jun 2012 - Aug 2012

      Performed professional market research in order to identify the industry trends and competition. Performed professional market research in order to identify the industry trends and competition.

    • Marketing Intern
      • Jun 2011 - Aug 2011

      Created branded materials and signage for partners of FFG using InDesign and Illustrator. Created branded materials and signage for partners of FFG using InDesign and Illustrator.

  • MaranGas Maritime
    • Athens, Greece
    • Administrative Intern
      • Jun 2010 - Aug 2010

      Performed administrative and other office support work. Performed administrative and other office support work.

  • MaranGas Maritime
    • Athens, Greece
    • Administrative Intern
      • Jun 2009 - Aug 2009

      Performed administrative and other office support work. Performed administrative and other office support work.

    • Japanese Teacher's Assistant
      • Jul 2008 - Aug 2008

      Cared for children and aided the teacher in her lessons. Cared for children and aided the teacher in her lessons.

Education

  • Villanova School of Business
    Master of Business Administration - MBA, Marketing and Strategic Management
    2021 - 2023
  • Tufts University
    Bachelor of Arts (B.A.), Sociology and Japanese
    2009 - 2013
  • Universiteit van Amsterdam
    Academic Exchange, Social Sciences
    2012 - 2012

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