Experience

Al Kindi Hospital

• Bahrain
• Hospitals and Health Care
• 1 - 100 Employee

• Executive Secretary cum CEO Office Management

  • Jun 2010 - Present

• Executive Secretary

  • Jun 2010 - May 2013

  *Receive, direct and relay telephone messages, fax messages and email messages.*Maintain the general filing system and filing all correspondence *Taking down dictations and composing letters internally and external sources. *Drafting Internal Memorandum and Circulars *Assist in the planning and preparation of Board Meeting, General Assembly Meeting and *Management Committee Meetings. *Drafting and preparing minutes for the Private Hospital Association meetings*Arranging travel bookings *Preparing statistics for Departments & Doctors*Scheduling interviews and meetings*Preparing performance report for all dentists on monthly basis*Coordination with various staff for operational support activities*Serving as a liaison between Management in the resolution of day-today administrative and operational problems.*Providing administrative and secretarial support for the management team*Drafting Job descriptions & Employment Contract



Al Kindi Specialised Hospital

• Executive Secretary cum Office Management

  • Sep 2013 - Present

  • Providing office support services in order to ensure efficiency and effectiveness.• Receiving, directing and relaying telephone messages, emails and fax messages• Managing the traffic to the CEO office • Maintaining a filing system and file all correspondences• Assisting in planning and preparations of meeting, seminars, workshops and conferences• Taking and documenting the meeting minutes• Providing work-processing and secretarial support• Storing and securing confidential documents on a word processing system.• Providing support to the CEO and Quality Management team• Performing other related duties as required by the CEO and the Management team• Coordinating all travel arrangements for the CEO and executives • Handling confidential documents and ensuring they remain secure• Monitoring office supplies• Conduct research and prepare presentations or reports as assigned• Screens complaints and inquiries from employees and customers if they came through the CEO office• Prepare the Hospital Statistics on monthly basis for all departments and doctors• Prepare the Performance report for the Dental Doctors• Organizing and keeping all the files up to date in order.• Taking down dictations and composing letters internally and external sources• Drafting Internal Memorandum and Circulars• Scheduling interviews and meetings• Coordination with various staff for operational support activities• Serving as a liaison between Management in the resolution of day-today administrative and operational problems• Drafting Job descriptions & Employment Contract



Dr. Ali Mattar Dental Center

• Front Desk Officer

  • Nov 1997 - Jan 2009

  * Arranging patient’s appointments according to their medical needs.*Organizing patient’s records.*Re-ordering of equipment for daily use.*Follow-up of all clinic activity with various agents and establishments.*Assisting accounts in follow up on debtors collections.*Public relations and meeting arrangements.*Handling and updating of software on daily basis.*Filing various Insurance claim forms & submitting the same for payment and reconciling the same after receipt of payments.