Matilda Koci
Office Coordinator, HR & Logistic Dept at Balfin Real Estate & Hospitality- Claim this Profile
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English Professional working proficiency
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Italian Professional working proficiency
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Albanian Native or bilingual proficiency
Topline Score
Bio
Credentials
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Human Resource Management
Aurea Consulting AlbaniaSep, 2019- Sep, 2024 -
Internal Audit
Institute of fiscal experts, Tirane (Albania)May, 2019- Sep, 2024 -
Business ethics & Compliance
StatkraftJul, 2018- Sep, 2024 -
Human rights and business learning tool
United Nations Human RightsJul, 2018- Sep, 2024 -
Information security_Stop the leak
StatkraftJul, 2018- Sep, 2024 -
Life saving rules moduls
StatkraftMay, 2018- Sep, 2024 -
Understand how you deal with stress
StatkraftFeb, 2017- Sep, 2024 -
Access control - your contribution
StatkraftJan, 2017- Sep, 2024 -
Anti - Corruption
StatkraftOct, 2016- Sep, 2024 -
Code of conduct
StatkraftOct, 2016- Sep, 2024 -
Health and safety
StatkraftOct, 2016- Sep, 2024 -
Leadership and the art of public speaking
Lidership institute, Tirane (Albania)Jul, 2016- Sep, 2024 -
Modern human recourse management
Partner training center, Tirane (Albania)Jun, 2016- Sep, 2024 -
Leadership of XXI century
Leadership institute, Tirane (Albania)Jan, 2016- Sep, 2024
Experience
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Office Coordinator, HR & Logistic Dept
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Sep 2020 - Present
* Partner with HR to update and maintain office policies as needed.* Organize office operations and procedures.* Coordinate with IT dep on all office equipment.* Ensure that all items are invoiced and paid on time.* Manage contract and price negotiations with office vendors, service providers and office lease under his/her limits.* Manage office budget, ensure accurate and timely reporting.* Assist in the boarding process for new hires.* Address employees queries regarding office mng issue.* Liaise with facility management vendors, including cleaning, catering and security services as needed.* Management meetings and recording the minutes of meeting as required.* Coordination of travels/transportation/accommodation for the staff when needed on site and abroad.* Maintaining the protocol of the company, submitting all the documentation and maintain the archive.* Greet and welcome visitors/client.* Direct visitors/client to the appropriate person and office.* Answer, screen and forward incoming phone calls.* Receive, sort and distribute daily mail/deliveries.* Monitor and maintain office supplies inventory, review and approve office supply acquisitions.* Handle customer/partners inquiries and complaints.* Maintain a safe and secure working environment.
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Statkraft
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Norway
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Electric Power Generation
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700 & Above Employee
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Office Assistant, HR
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Oct 2016 - Oct 2018
* Conduct secretarial tasks for DHP, Corporate Management staff and other organizations. as assigned by SCM, i.e. * Manage meeting rooms scheduling, vehicles (site fleet and pool), as well as additional supporting documents created for a smooth operation.*Assist in administrative and logistical arrangements for the projects implementation and record them in relevant books.*Daily update information on receipts and ensure correctness of information on expiry dates, recipients, suppliers, and quantities* Manage and coordinate travels, company vehicles and business trips requirements internally and externally.* Arrange booking / reservations needed for business trips and coordinate business trips records with the financial team.* Coordinate third parties access to the DHP premises.* Support HR / Admin on matters related to human resources.* Maintenance duties, responding, acting or delegating to responsible people, daily issues facing on site and provide respective solution.* Order office supplies.
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FSHF - Federata Shqiptare e Futbollit
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Albania
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Spectator Sports
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1 - 100 Employee
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Administrative Assistant and PR
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Oct 2014 - Jul 2016
* Organize and schedule appointments.* Write and distribute email, correspondence memos, letters, faxes and forms.* Submit and reconcile expense reports.* Maintain contact lists and inform three responsible subjects for the performance of football matches (the police station, regional hospital, the firefighting department).* Control and management of accreditation of journalists and photojournalists.* Provide general support to visitors (UEFA & FIFA delegates).* Help create and manage positive public perceptions for "Elbasan Arena" stadium.* Informing the local and national media for updates and changes that occur in stadium.* Responsible for social networks.
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Store Manager
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Apr 2010 - Sep 2015
- Develop business strategies to raise our customers’ pool, expand store traffic and optimize profitability.- Meet sales goals by training, motivating, mentoring and providing feedback to sales staff.- Ensure high levels of customers satisfaction through excellent service.- Maintain outstanding store condition and visual merchandising standards.- Propose innovative ideas to increase market share- Conduct personnel performance appraisals to assess training needs and build career paths- Be a shining example of well behavior and high performance- Additional store manager duties as needed
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Account Executive
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May 2014 - Jun 2014
* Submit daily, weekly, and monthly sales activities.* Maintain digital and physical records of invoices and contracts.* Address payment issues.* Update internal databases with account details.* Track and coordinate all activities occurring for each account.* Preparing the tender document and different purchase order as needed. * Submit daily, weekly, and monthly sales activities.* Maintain digital and physical records of invoices and contracts.* Address payment issues.* Update internal databases with account details.* Track and coordinate all activities occurring for each account.* Preparing the tender document and different purchase order as needed.
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Education
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2005 - 2009
Aleksandër Xhuvani University of Elbasan
Finance, Finance, General -
2001 - 2005
High school "Ahmet Dakli"
High School, High School/Secondary Diplomas and Certificates
Community
