Experience

Central Sugars Refinery Sdn Bhd (Reg. No. 198301003847 (99042-V))

• Malaysia
• Food and Beverage Manufacturing
• 100 - 200 Employee

• Assistant Manager, Finance & Admin/Secretary

  • Dec 2019 - Present

  Provide full secretarial and administrative support at a senior level to the Leadership Team to ensure the smooth management of their day-to-day affairs. Assisting Leadership Team CFO, Corporate Affairs’ Director, Human Resource Director with meeting coordination from establishing date and time, agenda, setup video conference (if required), securing meeting room online and preparing meeting refreshment Maintaining LTs calendar i.e., scheduling appointments to avoid meeting conflicts. Attend meetings and take minutes of meeting. Manage LTs claim management. Handle outgoing or incoming correspondence Travel arrangement Handle confidential documents and ensuring they remain secure and discreet. Managing Board meeting agenda, board papers, review on board papers, board paper compilations and submissions to Cosec. Maintain electronic and paper records ensuring information is organized and easily accessible Monitoring Finance team KPI on daily basis, follow up to ensure their deliverables meet the datelines. Act as proxy for CFO to manage approval on a) Success Factor b) SAP. To manage leave application, Performance review and approve PO and PR. Verifying supporting documents. Compiling presentations decks or reports if necessary. Ensure Finance documentations i.e. SOP, Organization charts and contracts are up to date. Other administrative i.e. establishing festival give away department order and delivery arrangement. To follow up on LTM action list from the respective PIC and compile accordingly for LTs to review before final submission to Corporate Affairs. Managing events parts of employee engagement Managing legal fee from accrual preparation, distribution of cost center, verification on consultancy to payment Managing CMS (contract management system) on SharePoint. Monitoring contract details i.e. expiry, commencement date, controlling documents. Show less



CompAsia

• Singapore
• Computers and Electronics Manufacturing
• 100 - 200 Employee

• HR Generalist & Executive Assistant

  • Feb 2018 - Nov 2019

  Provides secretarial and administration support to Group C Managing daily schedule/appointments Coordinate Department meetings (including calendar invites, establishing agenda, compiling decks for Group C to review before the actual meeting. Taking minutes of meeting and follow up on action items and updating the Group C on the status. Follow up with Finance department for monthly financial report (P&L and Balance sheet) for CEO to review. To transmit directives, instructions, and assignments which include follow up on the status of assignments on behalf of the Group C. Regional Report compilations for Group C Department performance management monthly meeting and reporting Supervising Receptionist and Dispatch work performance, attendance and working behavior Assist in various projects and business development/operations Prepare and compose correspondence, reports and compiling presentation materials Travel arrangement i.e. flight schedule, hotel bookings, itinerary and travel visa for business trips Claim management for all company C-level. Compiling weekly sales report and at time chair the weekly sales and weekly inventory meeting o/behalf of the Group C. Monitoring store operations i.e. follow up on sales report, inventory report, business license renewal, admin, staff’s attendance and movement etc Maintain a high level of confidentiality in day-to-day duties, especially when dealing with private & confidential. Information pertaining to company’s performance and business strategies Petty cash management Preparation of EXCO meeting, agenda and compiling presentations from BUs Head Resolve any secretarial & administrative problems by coordinating preparations of reports, analyzing data and identifying solutions. Human Resource - Employee Engagement i.e assist HR team in employee welfare activities i.e. retreat, birthday parties, movie night, Townhall, annual dinner Managing new hire Manage Performance Management Show less



The Goodyear Tire & Rubber Company

• United States
• Motor Vehicle Manufacturing
• 700 & Above Employee

• ASEAN Executive Assistant reporting to ASEAN MD

  • Mar 2014 - Feb 2018

  Completes a broad variety of administrative tasks for the MD and 4 Directors including: managing calendar of appointments, composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plants, itineraries, and agendas; and compiling documents for travel-related meetings Plans, coordinates and ensures the MD’s schedule is followed and respected. Provides gatekeeper and gateway role, creating win-win situations for direct access to the MD’s time and office Researches, prioritizes and follows up on incoming issues and concerns addressed to the MD, including those of a sensitive or confidential nature. Determines appropriate course of action, referral or response from time to time. Dealing with PWC and EY on expat tax and calendar. Show less



MISC Group

• Malaysia
• Maritime Transportation
• 700 & Above Employee

• Executive Assistant to MD/CEO

  • Jan 2010 - Feb 2014

  Provide support in the area of office administration and secretarial. Plan and manage preparation of CEO’s business trips/visits and meetings, including communications between relevant parties. Conducting research and profiling of companies and relevant individuals to ensure effective and beneficial meetings. Coordinating with HR or Corporate planning on the communications by the MD/CEO, including speeches, mes-sages and other forms of publications for accuracy, confidentiality and compiling information and ensure the compliance with internal communication protocols. Ensuring the company’s reputation and interest are protected. To study board papers prior to Board meetings, seek clarification on issues (where necessary) and advise the Management on matters requiring MD/CEO’s attention in order to facilitate effectiveness and efficiency of Board meetings. Minutes taking for Monthly Meeting and follow up on actions plan Plan and coordinate corporate events involving MD/CEO, including Town-hall, Walkabouts, working together with relevant Business units to ensure objectives are met. Administer and manage appointments and maintain a proper record in the diaries and electronics scheduler. Responsible to all the correspondence (internal and external) for the MD/CEO office via writing, mail and etc and en-sure information all kept confidentially. Involvement in CSR program Manage SAP system on daily basis Show less



IBM

• United States
• IT Services and IT Consulting
• 700 & Above Employee

• Secretary reporting to Expat CFO

  • Nov 2008 - Dec 2009

  To assist the CFO and 10 line Managers by providing key administrative and secretarial support while maintain-ing the strictest confidentiality at all times. Manage the superior's appointment and independently schedule appointments. Prepare agendas, notices, minutes and resolution for meetings. Manage travel arrangement and visa application In-charge of office supplies, fix asset and maintenance requisition Teleconference coordination To assist the CFO and 10 line Managers by providing key administrative and secretarial support while maintain-ing the strictest confidentiality at all times. Manage the superior's appointment and independently schedule appointments. Prepare agendas, notices, minutes and resolution for meetings. Manage travel arrangement and visa application In-charge of office supplies, fix asset and maintenance requisition Teleconference coordination



3 Face Sdn Bhd

• Construction

• HR Manager cum Project Management Administrator (Reporting to MD)

  • May 2006 - Nov 2008

  To assist the Managing Director by providing key administrative and secretarial support while maintaining the strictest confidentiality at all times. Manage the superior's appointment and independently schedule appointments. Prepare agendas, notices, minutes and resolution for project meetings. Take and transcribe dictation, compose and prepare confidential correspondence, reports and other complex documents Minutes taking and follow up on action taken Manage travel arrangement and visa application Dealing with Immigration or embassy regarding passport issue or work permit extension In-charge of office supplies, fix asset and maintenance requisition Managing MD’s personal matter i.e. shares, overseas bank account, local bank account, housing and vehicle matter Handle Project Management, Sales Admin and Human Resource role. Show less



Axiata

• Malaysia
• Telecommunications
• 300 - 400 Employee

• HR Asst Manager cum EA reporting to GM HR

  • Mar 2003 - Apr 2006

  Reporting and assisting the Human Resource GM on day to day task Preparation of correspondence In charge of minutes taking and follow through the action taken from the management Travel arrangement and visa application Managing GMs calendar and schedule independently Screening calls Prepare HR presentation and prepare HR report for the HOD Supervising department office supplies and fixed asset requisition Human Resource/Administration Assisting in payroll process Upkeep the organization chart and employee database Organize induction program, arrange workstation, access card, opening of bank account for new employees Participate in ISO process (educate staff to standardize documentation) Training needs Analysis for Technical staff (Soft Skill & Technical Training) Monitoring on Individual Development Program Take minutes of meeting for HR Monthly meeting Show less



Coca-Cola FEMSA

• Mexico
• Food and Beverage Services
• 700 & Above Employee

• Confidential Secretary cum Customer Service

  • Jul 2002 - Feb 2003

  Assisting AGM and 9 Managers in day to day administration task Manage AGMs appointments and schedule independently Manage travel arrangement and visa application Prepare correspondence and take dictation To prepare presentation (ppt) Organizing seminar, training and offsite meeting To liaise with the organizer on Press Conference and Product launching Acting as Department Customer service i.e. attending to customers enquiry and complaints To liaise with the website organizer in terms of updating public website – product update Show less



Ericsson IT Solutions & Services SpA

• Kelana jaya

• Executive Administrator (reporting to expat) GM and MD

  • Mar 2000 - May 2002

  Reporting to Business Support General Manager and assisting 10 Managers Managing GM’s appointments To prepare correspondence To handle paper and electronic files i.e. to manage e-portal i.e. approval etc To monitor employee’s movement, manage leave record and claims To prepare business support presentation (ppt) Coordinate flight and visa arrangement To take minutes of meeting To assist visitors on hotel reservation, car rental etc Organizing internal, offsite meeting, teambuilding and minutes taking Maintaining and updating department’s portal (internal website) and Involve in webpage development as a committee member Managing office supplies and fixed asset from purchasing process to recording and maintaining (Keeping and main-taining the inventory of fixed assets) Manage training needs, to identify staff training needs analysis and to track training record Arranging induction program, prepare workstation, logistic for new employment, opening of bank account, relate in-formation on international schools, some information about Malaysia procedure and company’s rules & regulation. To assist project managers on invoicing process To assist and manage departmental KPI process To update worldwide customer survey – compiling, identify and compile Show less



Philips

• Netherlands
• Hospitals and Health Care
• 700 & Above Employee

• Administrator cum Logistics Assistant

  • 1996 - Feb 2000

  Reporting to Project Director (expatriate) and 20 engineers (expatriates) To manage Project Director’s appointments Tracking department leave record and claims Manage travel arrangement and visa application To prepare correspondence and take dictation Dealing with embassy pertaining to the expatriate VISA application and Immigration regarding passport issue To manage petty cash flow/ book keeping To assist visitors (expatriates) on hotel reservation and car rental To monitor and manage company’s fixed assets, office supplies, broadcast spare parts etc requisition In charge of shipping i.e. dealing with customs and shipping agent for any shipment case, handling repair and return shipment and preparing documentation Coordinating ISO9001 i.e. dealing with ISO officer - standardizing documentation and office process flow. Show less



Eastman Kodak Company

• Manufacturing
• 700 & Above Employee

• Junior Secretary

  • May 1995 - 1996

  Reporting to Distribution Snr Manager and Warehouse Manger. Provides secretarial and admin service (day to Day) to Marketing Manager, Warehouse Manager and Distribution Manager. This covers report typing, power point presentation, filing, screening calls and taking minutes of meeting. Reporting to Distribution Snr Manager and Warehouse Manger. Provides secretarial and admin service (day to Day) to Marketing Manager, Warehouse Manager and Distribution Manager. This covers report typing, power point presentation, filing, screening calls and taking minutes of meeting.