Experience

PBX Engineering

• Canada
• IT Services and IT Consulting
• 1 - 100 Employee

• Project Administrator - Finance

  • Aug 2019 - Present

  • Work closely with project managers, the financial director and PA Team located in Victoria office • Generating and monitoring metrics related to the company’s project portfolio • Tracking project budgets • Producing client invoices and collections • Administering project contracts • Supporting project managers • General administrative support • Work closely with project managers, the financial director and PA Team located in Victoria office • Generating and monitoring metrics related to the company’s project portfolio • Tracking project budgets • Producing client invoices and collections • Administering project contracts • Supporting project managers • General administrative support



Smythe LLP

• Canada
• Accounting
• 100 - 200 Employee

• Senior Administrative Assistant - Tax

  • Jun 2017 - Aug 2019

  Provide senior level support to partners and managers with various administrative needs such as: calendar management, arrange and coordinate meetings, travel and other arrangements; • Support partners to ensure tasks and deadlines are met; • Coordinate, prepare, edit and/or proofread documents such as correspondence, presentations, and reports using various software; • Uses interpersonal skills and make sound judgment to decide how duties and responsibilities are completed; • Guide/mentor junior admin staff on administrative duties; • Answer and manage incoming calls from clients or potential clients; • Liaise with internal staff at all levels to resolve administrative inquiries; • Prepare client materials and documents; • Assist in the preparation and submission of time and expense reports for the partner(s) supported; • Prepare written responses to routine inquiries (CRA follow up correspondence, forward mail to clients, etc.); • Update and ensure the accuracy of the organization's databases; • General clerical duties include; scanning, photocopying, faxing, mailing, filing and retrieval of documents, referencing materials, maintaining spreadsheets and ad-hoc tasks as required. Show less



Carats Investments Inc.

• Canada
• Retail
• 1 - 100 Employee

• Executive Assistant

  • Jun 2016 - May 2017

  • Diamonds purchasing with high degree of understanding based on Gemological Institute of America (GIA) and other approved certificates; • Call traders/cutters listed on Rapnet (Diamond wholesale); • Perform extensive research for each traders/vendors history and references, including building solid relationship; • Prepare wire transfer instructions, invoice and SOA; • Work closely with accounting confirming A/R are up-to-date; • Follow-up and communicate with Carats investors; • Follow-up with jewelers to ensure orders are up to speed; • Maintain data base, scanning and filing; • Manage shipping, and prepare all mandatory documents, including Commercial Invoice & North American Free Trade Agreement (NAFTA); • Meet and assist clients finding their dream Diamonds and mounting design; • Perform day today day duties as they arise. Show less



Zenith Marketing & Business Dev. inc.

• Canada
• Advertising Services
• 1 - 100 Employee

• Marketing Administrator

  • Feb 2014 - Dec 2016

  • Screening/interview and hire brand ambassadors; • Proof read and edit/customized sub-contractor agreements; • Manage customer inquiries generated from social networks and website; • Monitor the effectiveness of ongoing marketing communications activities link between our team and client (marketing communications); • Responsible for all client service and issue resolution while meeting all practice standards; • Coordinate clients contact, scheduling, prepare marketing materials for meetings and events; • Prepare invoice and payroll using spreadsheet template; • Filing and maintain data base; • Perform SM Marketing; LinkedIn, FB, Google+ and Instagram; • Perform day today day requirements as required. Show less



Vancouver Fashion Week

• Canada
• Events Services
• 1 - 100 Employee

• Seasonal Volunteer Coordinator

  • Mar 2013 - Sep 2015

  • Researching and writing volunteer policies and procedures; • Liaising with departments within the organization, partnerships and assess the volunteering needs; • Generating appropriate volunteering opportunities and role descriptions based on the needs of the organization; • Raising staff awareness of the role and function of volunteers; • Ensuring there is appropriate support and training for volunteers; • Promoting volunteering (internally and externally) through recruitment and publicity strategies and campaigns; • Recruiting volunteers and ensuring they are appropriately matched and trained for a position; • Organize notes and provide inductions and training; • Monitoring, supporting, motivating and accrediting volunteers and their work; • Nominate volunteers for awards and organizing celebration events; • Offering advice and information to volunteers and external organizations through face-to-face, telephone and email contact; • Keeping up to date with legislation and policy related to volunteering and making any necessary modifications to accommodate changes; • Maintaining databases and undertaking any other administrative duties. Show less



Richards Buell Sutton LLP

• Canada
• Law Practice
• 1 - 100 Employee

• Records Management Specialist

  • Jan 2011 - Jan 2014

  • Maintain records database, file destruction and off-site file retrievals; • Assist/create worksheet template for legal assistants Reception: • Welcome guests in a friendly and at most professional manner; • Facilitate all incoming and outgoing communications; • Organize and setup boardroom equipment for meetings; Highlights: 2012 – 2013 Effectively created systematic procedures for Records movement and successfully reduced off-site storage by allocating over 2000 boxes that contains ancient files, including finding priceless antique law books that were misplaced when the firm relocated. Show less



Workers Compensation Board - Edmonton Alberta https://www.wcb.ab.ca/

• Records Management - Customer Connect Support

  • Jul 2007 - Jan 2010

  • Manage claimant’s, employers and WCB staff records; • Print files, microfiche, photocopying and file digitization; • Request off-site files and videos, copying and distribute; • Coordinate maintenance for office equipment; • Work closely with Work Coordinator and provided day to day support on her daily schedule; • Assist in training, mentoring and coaching new hires, including create and maintained training manuals; • Answering general inquiries and direct calls to the appropriate department. Show less