Mary Susan Smith

Assistant Controller at Sandcastle Community Management
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Contact Information
us****@****om
(386) 825-5501
Location
Naples, Florida, United States, US

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Experience

    • United States
    • Real Estate
    • 1 - 100 Employee
    • Assistant Controller
      • Apr 2013 - Present

      Accounting Responsibilities Perform accurate and timely monthly account reconciliations and financial statement preparation for a portfolio of condominium and homeowner associations. Partnered with Board of Directors to facilitate a clear understanding of the the association’s financial state and provide guidance in decision making. Participate in budget preparation in conjunction with association boards and property managers. Provide information and assistance to outside audit… Show more Accounting Responsibilities Perform accurate and timely monthly account reconciliations and financial statement preparation for a portfolio of condominium and homeowner associations. Partnered with Board of Directors to facilitate a clear understanding of the the association’s financial state and provide guidance in decision making. Participate in budget preparation in conjunction with association boards and property managers. Provide information and assistance to outside audit firms for required year end procedures. Facilitate onboarding of new clients including setting up new charts of accounts and financial templates as well as forensic accounting to understand the current financial situation of the client. Compile and provide association information to tax professionals for annual tax filings. Compile and report monthly sales and use tax data. Maintain current knowledge of changing Florida statutes concerning financial reporting. Management Responsibilities Supervise accounting department employees including staff accountants, accounts receivable and accounts payable. Assist in selection, training and mentoring of new accounting department employees. Provide payroll administration and human resources support for 50+ employees at multiple work sites using Insperity and Paychex payroll processing procedures/software. Played a key role on the implementation team for the conversion to CINC management and accounting software system. Facilitated conversion to new payroll processing company and a new credit card processor. Improved operational efficiency by updating and revising reporting procedures and Excel format spreadsheet tools. Maintain Community Association Manager License through continuing education. Show less Accounting Responsibilities Perform accurate and timely monthly account reconciliations and financial statement preparation for a portfolio of condominium and homeowner associations. Partnered with Board of Directors to facilitate a clear understanding of the the association’s financial state and provide guidance in decision making. Participate in budget preparation in conjunction with association boards and property managers. Provide information and assistance to outside audit… Show more Accounting Responsibilities Perform accurate and timely monthly account reconciliations and financial statement preparation for a portfolio of condominium and homeowner associations. Partnered with Board of Directors to facilitate a clear understanding of the the association’s financial state and provide guidance in decision making. Participate in budget preparation in conjunction with association boards and property managers. Provide information and assistance to outside audit firms for required year end procedures. Facilitate onboarding of new clients including setting up new charts of accounts and financial templates as well as forensic accounting to understand the current financial situation of the client. Compile and provide association information to tax professionals for annual tax filings. Compile and report monthly sales and use tax data. Maintain current knowledge of changing Florida statutes concerning financial reporting. Management Responsibilities Supervise accounting department employees including staff accountants, accounts receivable and accounts payable. Assist in selection, training and mentoring of new accounting department employees. Provide payroll administration and human resources support for 50+ employees at multiple work sites using Insperity and Paychex payroll processing procedures/software. Played a key role on the implementation team for the conversion to CINC management and accounting software system. Facilitated conversion to new payroll processing company and a new credit card processor. Improved operational efficiency by updating and revising reporting procedures and Excel format spreadsheet tools. Maintain Community Association Manager License through continuing education. Show less

    • Senior Cash Accountant
      • Feb 2004 - Oct 2011

      Conducted the accurate recording and timely reporting of all MNCO cash receipts, including advertising and circulation revenue gathered from a variety of processes. Trained and oversaw the activities of clerks responsible for initial cash recording and entering the resulting numbers into a cash journal. Posted journal information into the General Ledger. Served as the main point-of-contact for banks and credit card processors. Performed 16 bank account reconciliations and triple… Show more Conducted the accurate recording and timely reporting of all MNCO cash receipts, including advertising and circulation revenue gathered from a variety of processes. Trained and oversaw the activities of clerks responsible for initial cash recording and entering the resulting numbers into a cash journal. Posted journal information into the General Ledger. Served as the main point-of-contact for banks and credit card processors. Performed 16 bank account reconciliations and triple balancing of all General Ledger cash accounts. Administered petty cash across 11 remote sites, owning responsibility for training, reporting and procedural compliance. Partnered on annual audits with internal auditors. Analyzed data in support of budget development and special projects. Show less Conducted the accurate recording and timely reporting of all MNCO cash receipts, including advertising and circulation revenue gathered from a variety of processes. Trained and oversaw the activities of clerks responsible for initial cash recording and entering the resulting numbers into a cash journal. Posted journal information into the General Ledger. Served as the main point-of-contact for banks and credit card processors. Performed 16 bank account reconciliations and triple… Show more Conducted the accurate recording and timely reporting of all MNCO cash receipts, including advertising and circulation revenue gathered from a variety of processes. Trained and oversaw the activities of clerks responsible for initial cash recording and entering the resulting numbers into a cash journal. Posted journal information into the General Ledger. Served as the main point-of-contact for banks and credit card processors. Performed 16 bank account reconciliations and triple balancing of all General Ledger cash accounts. Administered petty cash across 11 remote sites, owning responsibility for training, reporting and procedural compliance. Partnered on annual audits with internal auditors. Analyzed data in support of budget development and special projects. Show less

    • United States
    • Wholesale Building Materials
    • 700 & Above Employee
    • Process Engineer
      • Jan 1980 - Jan 1985

      Day to day problem solving/troubleshooting and long term process improvement in a manufacturing facility Day to day problem solving/troubleshooting and long term process improvement in a manufacturing facility

Education

  • Capital University
    Masters of Business Administration, Business Management (MBA)
    2010 - 2012
  • The Ohio State University
    Major, Accounting
    2000 - 2003
  • Purdue University
    BS, Chemical Engineering
    1975 - 1980

Community

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