Experience

Etisalat Facilities Management L.L.C.

• Facilities Services
• 700 & Above Employee

• Receptionist

  • Oct 2016 - Present

  - Manage reception desk and reception area, ensuring that the area presentable.- Managing attendance and leave registry of employees using Letosys System- Ensuring enquiries (by telephone or in person) are dealt with efficiently, and forwarded to the appropriate person where necessary.- Take and deliver messages or transfer calls to voicemail when appropriate personnel were unavailable.- Vendor management and process purchasing using Maximo System- Receipt & stamping of invoices; forward relevant invoicing to Accounts.- Replenish office supplies and manage stock and asset inventory.- Responsible for following up on missed calls and redirecting them appropriately. - Receipt, documentation and management of all mail, packaging, deliveries and stock.- Monitoring visitor access- To constantly update Data Base with all relevant contact and training and associated data information.- Filing, scanning and uploading files.- Secretary to VP Business Excellence / VP Service Delivery - Temporary secretary to the GM when secretary is on leave - Interpret instructions and issues and then implement actions according to policies and procedures implemented.- Assisting staff on visa application- Managing HR files within the business unit



Pan Global Group LLC

• Receptionist

  • Dec 2014 - May 2016

  - Manage reception desk and reception area, ensuring that the area presentable.- Ensuring enquiries (by telephone or in person) are dealt with efficiently, and forwarded to the appropriate person where necessary.- Take and deliver messages or transfer calls to voicemail when appropriate personnel were unavailable.- Monitor visitor access and ensure the Visitor Log is completed, and then captured electronically on a daily basis.- Assist in managing and/or arranging Flight, Hotel bookings and transportation of guests and staff.- Assist client with their complaints and enqueries in regards with their units or properties.- Organizing and maintaining meeting room.- Making proforma invoices for trading



Perpetual Resources Group International

• United Arab Emirates
• Security and Investigations
• 1 - 100 Employee

• Receptionist/Administrative Assistant

  • Mar 2013 - Nov 2014

  - Ensuring enquiries (by telephone or in person) are dealt with efficiently, and forwarded to the appropriate person where necessary.- Take and deliver messages or transfer calls to voicemail when appropriate personnel were unavailable.- Monitor visitor access and ensure the Visitor Log is completed, and then captured electronically on a daily basis.- Manage reception desk and reception area, ensuring that the area presentable.- Responsible for following up on missed calls and redirecting them appropriately. - Receipt, documentation and management of all mail, packaging, deliveries and stock.- To constantly update Data Base with all relevant contact and training and associated data information.- Filing, scanning and uploading files.- Managing attendance and leave registry of employees.- Manage all appointment calendars and update as required.- Responsible for weekly meeting minutes.- Typing and word-processing various documents and electronic information.- Manage office and training stock on a monthly basis.- Receipt & stamping of invoices; forward relevant invoicing to Accounts.- Vendor management and process purchasing.- Replenish office supplies and manage stock and asset inventory.- To assist with the training administration and arrangements with both clients and training providers.- Provide account and billing status reports to management on a monthly basis.- Assist in the maintenance of the on-line training schedule.- Manage, organize and update relevant data using relevant data application.- Interpret instructions and issues and then implement actions according to policies and procedures implemented.- Assist in managing and/or arranging Flight, Hotel bookings and transportation of guests and staff.- Create and maintain employees file.- Ensure day to day running of the Back Office (IT uptime; cost control; website administration and updating; database management; billing; delegate registrations; etc)