Experience

Aquinas Institute of Theology

• United States
• Higher Education
• 1 - 100 Employee

• Aministrative Assistant

  • Jun 2015 - Present



Sigma-Aldrich

• Marketing Rep - (Administrative and Procurement Professional)

  • Aug 1978 - Aug 2014

  My responsibilities included Office Administration and Procurement.Office Administration: Created monthly expense reports for management. Verified and approved credit card expense charges for five managers and supervisors. Managed timecard entries for 10+ employees and generated timekeeping reports. Reconciled department credits to ensure purchases were properly ledgered. Coordinated office supplies and ledgered expenses into proper cost centers and accounts. Supported tradeshow program logistics, including registrations and hotel/airline reservations.Procurement: Created and managed over 1,800 requisitions per year, totaling over $5M per year over the past 5 years. Set up 300+ new vendors inside the SAP system and navigated SAP to perform procurement functions. Liaised between the vendor, department, procurement, and accounting. Developed vendor and hierarchy reports to support the promotional expenses and purchase of media space. Reviewed departmental budgets and re-classified expenses as required. Maintained spreadsheets to track postage and other advertising program expenses.