Experience

Arklow Shipping AS

• Norway
• Maritime
• 1 - 100 Employee

• Finance Administrator

  • Nov 2015 - Present

  Duties/Responsibilities • Finance, - Printing, matching to PO's, register, and posting of invoices, ensuring coding to correct periods• Processing of Proforma Disbursement payments, ensuring coded to correct period, fixture, voyage & vessel• Liaising with Agencies• Master’s Monthly Cash Accounts – check that all vessels have sent in a completed report for each month, print and attach receipts, subs etc., to report for each vessel, checking of all balances. Reconcile MMCS, Checking and preparation for posting to GL.Data entry - ensure that SEA's are entered into Seacrew• Maintainance and updating of VAT Exemption Certificates• Correspondence with Customs and Revenue• Reporting, & other ad-hoc responsibilities, day to day administration



Storm Recruitment (Ireland)

• Accounts Payable Specialist - Contract - based at Lucas Promotions Ltd.

  • Jun 2015 - Nov 2015

  Duties/Responsibilities• General Administration & Diary Management, Filing, Adhoc projects as requested • Accounts Payable, - Clearing of large backlog - Invoice matching coding and Follow up, Supplier queries and follow up, Creditors Reconciliation, Payment Forecasts, Payment Runs, Multiple payment methods, Maintenance of Creditors Ledger, Vendor approval - verification of details• Intrastats Despatches/Arrivals/VIES• Sales Invoicing & Adhoc Reporting Duties/Responsibilities• General Administration & Diary Management, Filing, Adhoc projects as requested • Accounts Payable, - Clearing of large backlog - Invoice matching coding and Follow up, Supplier queries and follow up, Creditors Reconciliation, Payment Forecasts, Payment Runs, Multiple payment methods, Maintenance of Creditors Ledger, Vendor approval - verification of details• Intrastats Despatches/Arrivals/VIES• Sales Invoicing & Adhoc Reporting



Homemaker

• United Kingdom
• Retail

• Homemaker

  • Feb 2015 - May 2015

• Administrative Assistant - Contract

  • Mar 2014 - Jan 2015

  Duties/Responsibilities • General Administration & Diary Management, Filing, Adhoc projects as requested• Accounts Payable, - Invoice matching coding and Follow up, Supplier queries and follow up, Creditors Reconciliation, Payment Forecasts, Payment Runs, Employee Expenses, Multiple payment methods• Accounts Receivable, - Preparation of Sundry Sales Invoices• Inter-Company Accounts• Reporting, - Compilation of Various Reports• Providing Administrative Assistance to Finance Director



Dortek Ltd

• Ukraine
• Wholesale Building Materials
• 1 - 100 Employee

• Assistant Accountant - Contract

  • Aug 2013 - Feb 2014

  Duties/Responsibilities • General Administration & Diary Management• Accounts Payable, - Invoice matching coding and Follow up, Supplier queries and follow up, Creditors Reconciliation, Payment Forecasts, Payment Runs, Petty Cash, Personal ledgers, Control Account Journals, Accruals and Prepayments, Multiple payment methods, Multiple Currencies, Maintenance of Creditors Ledger• Accounts Receivable, - Invoicing, Customer queries and follow up, ongoing management of client accounts, Effective and timely management of conflict searches, Credit control/Cash collection, Reconciliation of Debtor Accounts• Payroll - Monthly and weekly, Employee expenses, All related Returns, • HR -Tracking return of new hire documentation, Ensure New Hire documentation is filed to Employee Files both electronic and manual in accordance with administration procedures• Continuous and accurate maintenance of General ledger and timely reconciliaton of all sub ledger and Inter-Company balances• Prepare, reconcile and agree Inter-Company balances on a monthly basis• Reconciliation of Bank Accounts• Identification and implementation of more efficient finance systems and procedures and continuous process improvements• Ensure all Balance Sheet Accounts are reconciled• Ensure Monthly Stock Take is carried out• Co-ordinate weekly dispatches• VAT, VIES, Intrastat via ROS• Fixed Asset Register - update and maintenance• Liaising with Accountants and Auditors• Reporting, Preparation of Monthly Management Accounts



Jacksonstone Recruitment

• Ireland
• Staffing and Recruiting
• 1 - 100 Employee

• Accounts Payable Assistant - SAP

  • Jul 2013 - Aug 2013

  Duties/Responsibilities• General Administration & Filing• Intercompany Reconciliation, • Invoice matching coding and Follow up, • Supplier queries and follow up, • Creditors Reconciliation, • Payment Forecasts, • Payment Runs, • Employee Expenses • Multiple payment methods, Multiple Currencies• Accounts Receivable – Posting of Customer Receipts, Reconciliation of Debtor Accounts, Filing Duties/Responsibilities• General Administration & Filing• Intercompany Reconciliation, • Invoice matching coding and Follow up, • Supplier queries and follow up, • Creditors Reconciliation, • Payment Forecasts, • Payment Runs, • Employee Expenses • Multiple payment methods, Multiple Currencies• Accounts Receivable – Posting of Customer Receipts, Reconciliation of Debtor Accounts, Filing



Multimetals Recycling Ltd

• Accounts Administrator - Contract

  • Nov 2012 - Jul 2013

  • General Administration & Diary Management, Data entry via Sage Accounting Package• Accounts Payable, - Intercompany Reconciliation, Invoice matching coding and Follow up, Supplier queries and follow up, Creditors Reconciliation, Payment Runs, Petty Cash, Control Account Journals, Accruals and Prepayments, Multiple payment methods• Accounts Receivable, - Invoicing, Customer queries and follow up, ongoing management of client accounts, Effective and timely management of conflict searches, Credit control/Cash collection, Reconciliation of Debtor Accounts• Payroll - Monthly and weekly on Collsoft Payroll using Timevision Time Management clock card system, Employee expenses, All related returns• HR - Providing administrative support for recruitment process, scheduling interviews, preparing contracts of employment, tracking return of new hire documentation, Ensure New Hire documentation is filed to Employee Files both electronic and manual in accordance with administration procedures• VAT, VIES, Intrastat, Employee Statistical Returns via ROS• Fixed Asset Register - update and maintenance• Liaising with Accountants and Auditors• Reporting



Home

• Individual and Family Services
• 300 - 400 Employee

• Homemaker

  • Apr 2006 - Nov 2012



Cooney Parle Accountants & Registered Auditors

• Trainee Management Accountant

  • Nov 2005 - Apr 2006

  • General Administration & Diary Management• Data entry on multiple Accounting Packages e.g. Sage, Big Red Book, Tas Books• Double entry bookkeeping, Petty Cash• Accounting for PAYE, RCT & VAT via ROS• Personal Ledgers, Suspense accounts, Incomplete records• Accruals, prepayments and adjustments• Fixed Asset Register• Bank Reconciliations & Correction of errors• Nominal ledgers, Trial Balance, Assisted in Preparation of Final Accounts• Payroll & Completion of tax forms for clients employees• Reporting to and liaising with Senior Auditors



Inamed Aesthetics (Allergan)

• Accounts Assistant

  • Nov 2003 - Oct 2005

  • General Administration, Data entry via ManMan which was updated to Oracle ERPS• Accounts Receivable, - Invoicing, Customer queries and follow up, ongoing management of client accounts, Effective and timely management of conflict searches• Accounts Payable, - Intercompany Reconciliation, Invoice matching coding, ensuring they are expensed to correct departments and Follow up, Supplier queries and follow up, Creditors Reconciliation, Payment Forecasts, Payment Runs, Petty Cash, Employee expenses, Control Account Journals, Accruals and Prepayments, Multi Currency payments, Multiple payment methods e.g. Wire, banking on line etc.• Reviewing General ledger codes and issuing corrections• Involvement in preparation and issuing of month end journals, correction of errors, bank reconciliations• Involvement in data tidy up pre upgrade from the Accountancy package ManMan to Oracle ERPS.• Involvement in the Internal Audit, External Audit and the SOX Audit• Involvement in preparation of procedure manuals for all areas on the new system Oracle ERPS to aid in training of staff at other sites and staff training



C & F Quadrant Ltd

• Ireland
• Industrial Machinery Manufacturing
• 1 - 100 Employee

• Accounts Assistant/Supervisory Management

  • Apr 1999 - May 2003

  • Data entry via Harmony which was updated to Sybiz• Accounts Receivable - (Dublin and Belfast offices) - Invoicing, Customer queries and follow up, ongoing management of client accounts, Effective and timely management of conflict searches, Credit control/Cash collection, Reconciliation of Debtor Accounts, Control Account Journals, Departmental Accounts• Vies Returns/ Intra Stat Returns• Liaising with Auditors and involvement in Audit work• Draft, update and maintenance of price lists for Dublin and Belfast offices• Preparation of Accounts from incomplete records• Preparation for and participation in, annual stock take• Preparation for and attendance at meetings• Involvement in Special Projects• Supervisory Management – Dublin & Belfast Offices - Staff Training in Sales Invoicing and Customer Query sections for the Dublin and Belfast offices• Creation of Procedure Manuals for both the Sales Invoicing and Customer Query sections for the Dublin and Belfast offices



Whelans Frozen Foods

• Accounts Assistant

  • Feb 1998 - Apr 1999

  Cover for Reception• General Administration, Data entry via Awards• Accounts Payable, - Inter-company Reconciliation, Invoice matching & coding ensuring they are expense'd to correct departments and Follow up, Supplier queries and follow up, Creditors Reconciliation, Payment Forecasts, Payment Runs, Petty Cash, Personal ledgers, Incomplete Records, Involvement in preparation and issuing of month end journals, correction of errors, Accruals and Prepayments, Multi-currency payments, Multiple payment methods• Reviewing General ledger codes and issuing corrections• Remittance of bank statements on a daily basis• Reporting• Accounts Receivable:• Provided cover for this department, Invoicing, Issue of Customer Complaint credit notes, Remittance of bank statements



Focus Ireland Stanhope Green

• Administrative Assistant

  • Sep 1997 - Feb 1998

  • General Administration Duties• Providing services to clients making use of the services that Focus Ireland had to offer them while they were there (eg.typing C.V's or making a phone call on their behalf)• Preparation of and implementing of a Budgetary system for the Stationery used at the site in Stanhope Street Offices.• Preparation for and attendance at meetingsCover for busy Reception area • General Administration Duties• Providing services to clients making use of the services that Focus Ireland had to offer them while they were there (eg.typing C.V's or making a phone call on their behalf)• Preparation of and implementing of a Budgetary system for the Stationery used at the site in Stanhope Street Offices.• Preparation for and attendance at meetingsCover for busy Reception area