Executive assistant to Commercial Chief officer

• Mar 2023 - Present

Executive Assistant to Vice President

• Sep 2022 - Mar 2023

EA to Digital &Technology Executive Director /PMO coordinator

• Jul 2020 - Apr 2022

PA to the Advisor of ADDA Director General / Portfolio Coordinator - Digital Excellence Office

• Jun 2019 - Jul 2020

 Managing the Advisor’s agenda, meetings, business trips and event participation; in addition to supporting in all office related activities and plans  Coordinating office related matters (office space, new hires etc.)  Portfolio Management for the initiatives of the Digital Excellence Office engaging with the different stakeholders and ensuring timely and efficient reporting  Initial vendor screening by assessing if they are in line with the ADDA’s needs and strategy  A Focal point for the DEO and supporting the team on business-related matters  Ensuring protocol compliance when receiving VIP guests  Acting Project Manager for ADDA: o HQ renovation and office fit-out plan in coordination with General Services Department o End to end Guest Management, in collaboration with the Marketing Department Show less

Personal Assistant to MEA Vice President/Office Manager

• Sep 2016 - Apr 2019

Sales Department”  PA to the MEA VP and providing administrative support for MEA Leadership Team  Office management which covers: o facilities management (office space) o telecoms infrastructure and services o co-ordination with HR  Collaboration with VGE Marketing Manager for all VIP customer engagements, local activities and internal communications  MEA Strategic Account project management to ensure that VGE account managers are aligned with regards to the same customer and can efficiently track the status of the account on the Vodafone level  Additionally, carrying out the conventional personal and executive assistant tasks (as can be seen from the previous roles’ detailed description). Show less

Executive Administrative Assistant, Director of India, Middle East & Africa Talent Acquisition

• Jun 2015 - Jun 2016

• Responsible for providing administrative support for several team leaders, including but not limited to: - Calendar/Rhythm of the Business management - Headcount management - Budget responsibilities (Analysis, Monitoring and Headcount Management) - Coordinating meetings - Preparing presentations/reports - Event planning and arranging travel logistics. - Coordinating department operations, such as tracking expenses, processing vendors, purchase orders and invoices; space planning; organizing team meetings and morale events, as well as business-related event planning; as well as adhoc projects as assigned. - New Hire Set-up - Management of Office Space - Processes & Reports (People Scorecard Report, Support Business Manager, Promotions, Awards and Recognitions) - Learning and Development (Arrange and Coordinate all training sessions for TA Director and 130 Subordinates) - SharePoint Site Owner for the department and one of the Admins of the Global TA SharePoint Site - Internal Communication and Newsletter owner - Organization Chart and Head Count Tracking Show less

Personal Assistant to the Business News Head of Department/ Coordinator, Dubai

• Jan 2014 - Jun 2015

• Responsible for providing administrative support for HoD and team, including but not limited to: ­ - Managing presenters Air schedule, producers & department’s staff member Rotas, events logistics including flights, transports, accommodation, and visa requirements. ­ - Research all upcoming events in GCC & consolidate up to date grids for the confirmed events that will be covered & assign crews accordingly. ­ - Responsible for crew arrangements for live & conferences coverage. ­ - Liaise with HR, finance, travel & hotel department on all related matters. ­ - Drafting and typing internal and external correspondence. ­ - Planning, organizing and coordinating the Business department’s diary and meetings, including follow-ups on implementations/decisions, daily correspondence phone calls, mails and faxes ­ - Preparing minutes of meetings, typing reports and preparing presentation material. ­ - Adding new system checking the channel crawler on a daily basis in an addition to monthly crawler meeting ­ - Liaise with procurement on invoices, POs, oracle requisitions and policy matters. ­ - Liaise with finance on cheque signatures/authorizations, expense claims, advance payments, transfers and petty cash management. Show less

Executive Administrative Assistant

• Aug 2011 - Jan 2014

- Managing department administration for 400 associates including HR related functions (attendance, training and benefits)- Managing teams’ training plans and budget for 400 team members, acting as the SPOC with the HR training department.- Coordinating company and department wide initiatives and programs; example: The VIS career pathway program, the annual people survey- Managing department surveys: Create, communicate, collect, analyze and communicate survey results- Managing Headcount changes within the department including the budget.- Consolidating and submitting department resources on SharePoint.- Responsible for the VIS social network project internally; providing HoD business updates; collecting business & non business (social) updates from the different teams for the internal communication magazine.- Managing the HoD’s corporate credit card expenditures and expense.- Responsible for all the department’s budget submissions. Show less

Senior Administrative Assistant

• Jun 2008 - Aug 2011

• Responsible for providing administrative support for HoD, 6 Senior Managers and team, including but not limited to:- Managing all administrative issues in order to ensure proper logistical support to the operational departments. - Responsible for the T&E budget for 6 financial sub departments - Preparing agenda for committee meetings, taking minutes, and arranging meetings’ venues. - Keeping records of action items, tracking and reporting activities’ status to HoD. - Setting up and maintaining a filing system.- Updating department organizational charts on scheduled date/time.- Following up and maintaining department training plans and act as the SPOC for training issues- Preparing weekly & monthly requested reports/PowerPoint presentations with high quality.- Guiding and supporting new employees through their orientation Show less

Administrative Assistant

• Jan 2007 - Jun 2008

- Established strong contacts and communication with industrial entities - Established strong contacts and communication with research entities - Assisted in putting together and editing industrial R&D calls for proposals - Coordinated R&D proposal evaluation and monitoring activities - Assisted in screening and editing industrial requests for R&D activities - Assisted in creation of job related presentations - Updated database of R&D and industrial entities - Established strong contacts and communication with industrial entities - Established strong contacts and communication with research entities - Assisted in putting together and editing industrial R&D calls for proposals - Coordinated R&D proposal evaluation and monitoring activities - Assisted in screening and editing industrial requests for R&D activities - Assisted in creation of job related presentations - Updated database of R&D and industrial entities

Assistant Teacher

• 2005 - 2006