Admin Assistant/Logistic Support DAHRA

• Sep 2019 - Present

-Encode weekly attendance for the DAHRA/Navy students from People Soft to Excel-Prepare Student Monthly Report for DAHRA/Navy students from People Soft to Excel-Encode Semester's Final Grades for DAHRA/Navy students from People Soft to Excel-Provide administrative and secretarial support.-Provide support for associated activities, include managing the schedule/calendar, making travel arrangements, screening and handling telephone communications, greeting and directing visitors, and dealing with administrative problems and inquiries as appropriate.-Serve as a primary point of direct admin contact and liaison with other offices, individuals, and external Institutions and agencies on a range of issues.-Utilize knowledge & understanding of underlying operational issues to assist in administrative problem solving.-Organize & facilitate meetings, conferences, & special events as requested; schedule & coordinate dates & times, venue, attendance, agenda, & facilities; take minutes, & provide administrative support and follow-up on matters arising from meetings.-Establish & maintain organized & efficient files & records for the Office; gather, enter, &/or update data to maintain records, flies and database, as appropriate. Responsible for the administration, security, confidentiality, and retention of office files.-Create, compose, and edit technical and/or administrative correspondence and documentation; prepare a variety of technical, statistical, financial and narrative report, letter, memo, and other written correspondence and material.-Assist in the coordination, control, and completion of special projects as requested.-Attend and take notes at various administrative and operational meetings as requested.-Serve as an integral component in staff, faculty and student activities as directed by the line manager.-Enhance professional growth and development through participation in educational programs, current literature, in-service meetings, and workshops.

Administrative Assistant at College of Engineering

• Sep 2019 - Present

 * Provides an efficient secretarial and administrative support to the chair and employees of the Department; * Manages inbound and outbound calls, by answering and screening calls accordingly;  * Manages office supplies, inventories and checking stock;  * Schedules and coordinating meetings as required; * Transcribes and preparing minutes as requested by the Manager; * Responsible for preparing documents, reports, emails and memos, and supports the department in collecting and analyzing data; * Responsible in coordinating with outsourced travel agents regarding travel requests; * Performs general clerical duties such as photocopying, faxing and mailing as requested by the chair; * Tasks to do students profile; * Deals with requisition for Electrical, Instrumentation & Telecom Clusters; * Assists students dropping and adding courses & changing schedules; * General liaison of Electrical, Instrumentation & Telecom Clusters.

Inventory Clerk/Cashier

• Mar 2007 - Aug 2019

 Provides administrative support to bookstore supervisor Enters requisition in People Soft. Sets-Up People Soft item number for re-sale items. Serves as primary point of contact with students, staff, and instructor with regards to textbook needs and help them secure their books and make certain to give the right materials pertaining to their schedules/requisition forms. Prepares all the inventory items prior to opening of CNAQ bookstore.  Runs General Ledger Export, prepares documents pertaining to the Inventory Reconciliation of two systems (People Soft & MMS) each day. Reconciles inventory items received in people soft, sold in mms & requisitioned by the staff every day to ensure the accuracy count of the inventory stock. Controls physical inventory in different locations by securing a list of the items received in PS and interfaced in MMS so to keep track on the items. Receives books, stationery items, lab coats, lab goggles and PPE. Validates P.O. against the physical items received prior to receiving into People Soft to ensure the accuracy of the inventory item before the interfacing into Master Merchant System. Runs a report of the items received from PS into MMS and adjust necessary details pertaining to each item. Keeps an excel file of the items received for future reference. Labels all items received without barcode for smooth transaction with the customers. Replenishes the displays to ensure stocks are enough for the customers. Stacks books on display shelves and sorts them by department for better and easy access for the students, staff & instructors. Follows up (P.O) purchase orders’ status with the procurement department when ETA fails! Reconciles cash as well as the debit and credit sales on MM Systems’ report at the end of each business day. Runs all the necessary reports to be used in Reconciling the Inventory on the next day.

Junior Document Controller

• Aug 2006 - Mar 2007