Experience

The Veterinary Defence Society Limited
• United Kingdom
• Insurance
• 1 - 100 Employee
• Business Administrator

  • Mar 2022 - Present


AMVIC BUILDING SOLUTIONS LTD

• United Kingdom
• Construction
• 1 - 100 Employee

• Office Manager

  • Nov 2021 - Jan 2022

  Continuation of role from AWS Projects Ltd Continuation of role from AWS Projects Ltd



AWS PROJECTS LIMITED

• United Kingdom
• Construction

• Office Manager

  • Feb 2018 - Jul 2021

  - Diary Management - Inbox support - Travel planning and booking (both work related and holidays) - File management & organisation (One Drive, Google Drive, Dropbox) - Sourcing gifts - File and folder creation - Spreadsheet creation and maintenance - Database set up - Document and template creation - Database set up and management - Data entry - Sending invoices - Following up on quotes - Chasing payments - Monitoring outstanding invoices and payments - VAT returns in Xero - Use of Xero, Dext and Quickbooks - Reconciling accounts - Keeping invoices and receipts in order ready for the accountant - Liaison with accountants - Managing and monitoring expenses - Payment of suppliers - Set up and managing cash flow - Set up, maintenance and submission of pension details and payments with NEST - Verification of contractors with HMRC - CIS submission with HMRC - CIS deductions information to subcontractors Highlights: - Learned bookkeeping and working with Xero and Quickbooks, taking full responsibility for maintaining accounts - Confrontation management and problem solving with suppliers with a positive resolution - Training on and then management of HMRC portal for construction industry



InterPhase Consult

• United Kingdom
• Pharmaceutical Manufacturing

• Account Executive

  • Jan 2016 - Feb 2018

  - Provided administrative support - Calendar/Diary management - Travel management – transport, drivers, overseas travel, accommodation, etc. - Assist with organising company events for Directors & clients, e.g. industry events, acting as a point of contact for attendees, arranging hotel requirements and equipment, catering requirements and overseeing coordination of everything on the day - Manage monthly credit card statements and cash expenses - Manage meeting room bookings - Works closely with team to ensure commitments were met and prepared for e.g. Business Review meetings, Budget meetings, Team meetings etc. - Letter & email production - Communications assistance - creating, editing, sending internal communications - Arranging appointments – internal & external - Attend Management Team meetings to record minutes and follow up on actions - Manage invoice payments for external suppliers when related to General Management costs - Responding to incoming calls, emails and facsimile from customers - When required to do so, contact existing and/or potential customers and/or stakeholders to share communications - Facilitation of meetings with clients Highlights: - Responsibility of managing and running few projects on my own including running events in San Francisco and Dublin - Facilitation of meetings; gaining my fist experience chairing meetings for important clients - Having input in projects design and seeing those ideas implemented



KnowledgePoint360 Group

• United Kingdom
• Retail Office Equipment

• Project Assistant

  • Sep 2014 - Dec 2015

  - Book flight and accommodation for colleagues that are going onsite - Organising Electricity/Internet/Catering and various onsite orders for events - Working on a HIV Congress for the Sponsorship Awards - Respond to all applicants making sure that the documentation needed was received - Taking up references for the applications of the scholarship; these can be from all over the world - Provided administrative support - Calendar/Diary management - Travel management – transport, drivers, overseas travel, accommodation, etc - Assist with organising company events for Directors & clients, e.g. industry events, acting as a point of contact for attendees, arranging hotel requirements and equipment, catering requirements and overseeing coordination of everything on the day - Manage monthly credit card statements and cash expenses - Manage meeting room bookings - Works closely with team to ensure commitments were met and prepared for e.g. Business Review meetings, Budget - Maintain accurate record of delegates attending congresses (travel and accommodation) - Create Visa letters for delegates attending congresses

• Receptionist

  • Apr 2014 - May 2014

  • Answering all incoming calls, taking messages, arranging appointments and dealing with queries• Inputting of Freelancers timesheets• Organise the incoming and outgoing post• Organise Currency for Onsite employees and Currency Returns• Maintaining accurate records of Employees Travel, position, location, dates and Accomodation• Update Fire list and Floor Plan with New Starters, Movers, Leavers and Maternity• Make sure that all the Meeting Rooms are kept Clean and Tidy

• HR Administrator

  • Feb 2014 - Apr 2014

  • Providing full administration support to the HR Team • Contacting candidates to appoint and carrying out initial screening• Responding to all candidate applications, assessing suitability and either sending rejection letters or forwarding to consultant as appropriate• Preparing candidate files and updating in-house computer system• Taking up references on candidates • Setting up candidate assessments and recording results on database• Placing, amending and removing Job Advert in the in-house recruitment database• Sourcing suitable candidates from internal and external databases for open vacancies• Maintaining accurate and up to date records on the database• Issuing interview notifications to candidates and clients • Maintain diaries system for team members



COS Recruitment

• United Kingdom
• Staffing and Recruiting
• 1 - 100 Employee

• Recruitment Administrator/ Resourcer

  • 2013 - Feb 2014

  Providing full administration support to a team of Consultants; Extensive client and candidate liaison, verbal and written; Answering all incoming calls, taking messages, arranging appointments and dealing with queries; Contacting candidates to appoint and carrying out initial screening; Managing COS Email account/Responding to all candidate applications, assessing suitability and either sending rejection letters or forwarding to consultant as appropriate; Assisting with candidate registrations, preparing candidate files and updating in-house computer system; Obtaining and checking ID/Right to work/proof of address documents and scanning to computer system; Taking up references on candidates and responding to reference requests; Setting up candidate assessments and recording results on database; Placing, amending and removing Job Advert in various internet Job Boards; Sourcing suitable candidates from internal and external databases for open vacancies; Weekly candidates “catch-up” calls to check availability and obtain potential sales leads Maintaining accurate and up to date records on the database; Sending out Client and Candidate Mailshots, taking the response and forwarding to appropriate consultant; Collating Timesheets and entering information on spreadsheet for payroll; Issuing Temp booking confirmations and interview notifications to candidates and clients; Maintain diaries system for team members;


Home is Where
• United States
• Medical Practices
• Cafe Manager

  • Jun 2012 - Feb 2013

Hotel Du Vin
• United Kingdom
• Hospitality
• 300 - 400 Employee
• Receptionist/ Waitress

  • Sep 2011 - May 2012

Opus Restaurant
• Restaurants
• 1 - 100 Employee
• Waitress and Wine Waitress

  • Feb 2010 - Sep 2011

Piccolino Restaurant
• United States
• Hospitality
• 1 - 100 Employee
• Receptionist/ Waitress

  • Sep 2009 - Feb 2010

Adare Manor Hotel and Golf Resort
• Housekeeper/ Waitress

  • 2007 - 2009