Experience

Hill's Pet Nutrition

• Adminstrative Assistant II



Security Benefit

• United States
• Financial Services
• 400 - 500 Employee

• Executive Assistant

  • May 2014 - Jun 2016



Correct Care Solutions

• REGIONAL ADMINISTRATIVE ASSISTANT

  • Nov 2007 - Dec 2013

  Administrative support of the regional managers including; Maintain, input and update a variety of medical and financial data in multiple spreadsheets Manage and distribute highly sensitive and confidential materials between our office and various state or contracted agencies Responsible for collecting, verifying and entering payroll data for regional office employees as well as various regional medical contractors and subcontractors Solely responsible the coordination of various… Show more Administrative support of the regional managers including; Maintain, input and update a variety of medical and financial data in multiple spreadsheets Manage and distribute highly sensitive and confidential materials between our office and various state or contracted agencies Responsible for collecting, verifying and entering payroll data for regional office employees as well as various regional medical contractors and subcontractors Solely responsible the coordination of various meetings and events for the Regional Office including tracking expenses, synchronizing travel, negotiating rates, and settling financial expenditures. Support various Health Service Administrators, Directors and their staff at our 8 facilities Direct communication between Regional Office in Topeka and our Corporate Office located Show less



NIC USA

• EVENT COORDINATOR

  • Jan 1996 - Jul 2007

  Coordinate the corporate calendar to identify potential dates for conferences Select potential cities to host conferences Create "Request for Proposal" (RFP) establishing goals and needs of conference, budget, set up, and lodging Work with prospective cities Convention and Visitors Bureaus (CVB) to submit RFP's to potential hotel properties Review RFP responses from selected cities Work with various hotel properties for best concessions and pricing Review hotel… Show more Coordinate the corporate calendar to identify potential dates for conferences Select potential cities to host conferences Create "Request for Proposal" (RFP) establishing goals and needs of conference, budget, set up, and lodging Work with prospective cities Convention and Visitors Bureaus (CVB) to submit RFP's to potential hotel properties Review RFP responses from selected cities Work with various hotel properties for best concessions and pricing Review hotel proposals Negotiate contract with selected hotel Work directly with selected hotel to outline needs such as A/V requirements, telecommunication needs, meeting space, food and beverage, and lodging Research and select potential restaurants for group dinner plans Arrange ground transportation to various functions Draft initial invitation email to be sent out to participants Track of responses to registration from participants Monitor or submit rooming lists Draft confirmation notice and send out to confirmed participants Follow up with potential participants to ensure registration has been completed Follow up on travel arrangements Create travel matrix for participants Create participant name badges Ensure participants special requests (such as dietary needs) are noted and fulfilled Interact with various contacts at the hotel, restaurant and transportation companies. Assist and coordinate arrangements of any alternate plans such as golf, tours, and various activities Assist with hotel check in and conference registration Provide on-site assistance for participants (downloading and printing documents, delivering messages, locating participants for various meetings) Work directly with hotel, restaurants and transportation services to ensure a smooth and seamless event Provide travel assistance for participants who need to change their ground transportation or flights Follow up with various hotel and vendors to ensure correct billing and concessions were completed Show less



NIC, Inc

• EXECUTIVE ADMINISTRATIVE ASSISTANT

  • Jan 1996 - Jul 2007

  Administrative and personal support of CEO and President Prepare sensitive and confidential information and reports and correspondence Arrange corporate travel and itineraries Manage multiple executive calendars Arrange and plan meetings and conferences Facilitate communication between executive management and board of directors Prioritize and coordinate daily administrative tasks Manage personal files, schedules, and travel Supported Executive, management and sales… Show more Administrative and personal support of CEO and President Prepare sensitive and confidential information and reports and correspondence Arrange corporate travel and itineraries Manage multiple executive calendars Arrange and plan meetings and conferences Facilitate communication between executive management and board of directors Prioritize and coordinate daily administrative tasks Manage personal files, schedules, and travel Supported Executive, management and sales staff Coordinated logistics of board meetings Handled sensitive and confidential information and reports Prepared presentations for board meetings, corporate meetings and conferences Arranged corporate travel and itineraries while managing electronic calendars Successfully coordinated meeting and conference planning Facilitated communication between executive management and senior management, board members, and officers and management of other companies where Chairman sits on board of directors Prioritized and handled daily administrative tasks utilizing available technology to increase office efficiency Managed personal files, finances, legal matters, and travel Answered phones and met with public to answer questions Show less



NewTek, Inc.

• Executive Administrative Assistant

  • Jan 1991 - Jan 1996

  Topeka, KS Arranged corporate travel and itineraries Handled confidential information and reports Answered, screened and routed telephone calls