Office Administrator

• Oct 2018 - Present

Responsible for general office administration in addition to supporting the Managers and assisting the Property Consultants and agents; coordinates in all the activities involved in advertising, listing, sales; managing social media accounts; sales reports. Responsible for general office administration in addition to supporting the Managers and assisting the Property Consultants and agents; coordinates in all the activities involved in advertising, listing, sales; managing social media accounts; sales reports.

Executive Assistant to Regional Directors (International and Local Sales) at Azizi Developments

• Jul 2017 - Present

An accomplished Executive Assistant offering 10 years experience in the UAE, providing efficient secretarial and administrative support to a CEO and other top executives. Proven track record in meeting deadlines efficiently, resolving problems independently, using initiative to improve processes and a hard working individual. • Coordinate executive communications, including taking calls and directing them to concerned team members, responding to emails and interfacing with clients • Prepare internal and external corporate documents for the Regional Director, Sales Managers and Property Consultants. • Monitoring of sold units and makes sure updated sales reports are submitted to the General Director on a daily basis • Schedule meetings and appointments and manage travel itineraries for the Regional Director and the team; Arrange for sales events venues overseas (UK, India, Pakistan, other ME countries) • Prepares MOU’s between the client and the company, making sure all facts and figures are correct • Assisting the whole team for printing forms, receipts, client’s passport, EID and booking form for any sold units during the event days • In close contact with HR and IT regarding onboarding of new staff, making sure laptops, Ipads and office supplies are provided to new employees • Maintain an organized filing system of paper and electronic documents; Custodian of all important documents • Uphold a strict level of confidentiality • Develop and sustain a level of professionalism among staff and clientele Show less

Assistant to SVP and Team Support - People and Performance

• Jun 2016 - Present

Duties:• Provides executive support to the head of People and Performance and completes a broad variety of administrative tasks for the Directors, Managers and other team members, including managing an extremely active calendar of appointments.• Schedules and coordinates internal/external/international meetings and conference calls.• Arranging meetings in conjunction with the team’s regular/weekly activities.• Prepares meeting materials, attend and record proceedings, prepare and distributeminutes, communicate committee decisions, and initiate and/or complete anyrequired follow up.• Coordinates with different departments for special events.• Day to day supervision of and related human resource functions for clerical,administrative or office support staff assigned to the Senior Vice President’s office.• Collaborates with the HR and IT department for the induction of new hires, ensures complete attendance of the participants and assist team members during their on-boarding.• Conducts exit interviews for junior employees.• Maintains an office filing system, making sure all documents can be found easily when needed.• Liase with different vendors in relation to People and Performance launch of events. • Supports the team with all administrative function.• Raises purchase requisitions in the system whenever needed.• Custodian of important documents, ensuring they remain secured.• Monitor office supplies and order when necessary.• Other duties as assigned by Directors and Managers. Show less

Assistant to SVP- International Operations

• Oct 2015 - Jul 2017

Duties:• Acts as SVP's primary point of contact internally and externally.• Maintain a professional and smart appearance and manner in the office and at work. • Schedules and coordinates internal/external/international meetings and conference calls• Interacts with the company traveldesk for all domestic and international travel arrangements • Manages expense reports and coordinate reconciliation for expenses incurred during travels and others.• Liase with international vendors regarding schedule of meetings for the SVP. Show less

Employee Engagement Coordinator

• Mar 2016 - Jun 2016

• Provides executive support and completes a broad variety of administrative tasks for the Director (HR-Employee Engagement) and other team members, including managing an extremely active calendar of appointments, arranging complex and detailed travel plans and taking minutes of meeting.• Serves as the administrative liaison to other departments for travel arrangements, meetings, event planning and all other administrative task.• Coordinates and sets up high-level conference calls, board and management meetings, special events and travel arrangements for top executives.• Constantly liaise with Relationship Managers, arranges meetings with the Director for issues regarding work status.• Outsource training programs/courses/certifications, shortlist universities (local and international) for deserving employees as part of the Achiever’s Club.• Currently working out and putting together a REWARD PROGRAM designed to compensate employees’ hard work.• Currently helping in the preparation of the Achiever’s Club for the Relationship Managers, procuring gift items, coordinates with IT for RM’s screen savers, visiting Sales Offices to make sure the event will be a success.• Main point of contact with vendors for the printing of posters, banners, danglers, roll-ups and booklets for all events for Sales and Marketing. Show less

Assistant to VP- Projects Finance

• Apr 2014 - Mar 2016

•Coordinated work flow among Project Managers, VP-Projects, Engineers, Contractors and Consultants and supervised five support staff. •Maintained office systems, including data management and filing;•Screens phone calls for the VP, enquiries and requests, and handling them when appropriate;•Organized and maintained diaries and making appointments for the VP and other team members.•Deals with incoming email, calls and post, often corresponding on behalf of the VP;•Custodian of important documents (Internal Memo's, Guarantees, Contracts, IPC's)•Organized meetings, coordinated with secretaries of different departmanets and produced documents needed for VP’s meetings.•Supports Managers, Analysts, QS's and the team (RFA and MIS team) from time to time. Show less

Office Administrator/ Sales Coordinator

• Jun 2010 - Mar 2014

Procurement Officer

• Sep 2009 - Mar 2010

Secretary/Personal Assistant to Managing Director

• Jul 2008 - Aug 2009