Experience

HPA Design Group

• United States
• Design
• 1 - 100 Employee

• Purchasing Coordinator

  • Dec 2014 - Present

  *Manage purchase order processing for high-end multi-family residential projects around the US, including but not limited to; accounting support, generating and expediting purchase orders, coordinating shipping and receiving, inventory reports, coordinating with vendors, paying invoices, scheduling deliveries, installations and processing claims. *Prioritize over 20 projects by relaying relevant information to essential project managers and designers. *Process a 300% increase in volume of purchase orders since 2015 by optimizing administrative workflow *Provide administrative support to design teams; i.e., book and arrange travel itineraries, order supplies, update team calendar, schedule vendor presentations, assist with client meeting and other administrative duties. Show less



United American Insurance Company

• Insurance
• 200 - 300 Employee

• Administrative Assistant

  • Dec 2012 - Nov 2014

  *Coordinated filing of quarterly and annual statutory statement with state departments including license renewals and other forms required by the state. *Prepare requisitions and payments for filing fees, premium taxes and other miscellaneous assessments. *Provides support to senior staff members, answer phones, prepare correspondences, and other general administrative duties. *Coordinated filing of quarterly and annual statutory statement with state departments including license renewals and other forms required by the state. *Prepare requisitions and payments for filing fees, premium taxes and other miscellaneous assessments. *Provides support to senior staff members, answer phones, prepare correspondences, and other general administrative duties.



FleishmanHillard

• United States
• Public Relations and Communications Services
• 100 - 200 Employee

• Senior Coordinator

  • Apr 2010 - Oct 2012

  *Supported junior to senior level staff and group leaders.*Scheduled and maintained calendar of appointments and meetings.*Handled domestic and international travel bookings, visa applications and expense reporting.*Prepared materials for training, meetings, and special projects.*Coordinated meeting logistics and planning.*Served as administrative liaison within and outside of the company.*Reconciled and file receipts/checks for expense reports.*Opened vendor accounts, process purchase orders and check requests.*Provided on-site support during industry events.*Prepared and proofed correspondences and memos.*Assisted office manager with new hire documentation and processing.*Provided support for intern program recruitment.*Updated college and university career services websites for intern job listings.*Resolved routine and complex inquiries from account staff.*Managed ordering and inventory of office supplies.*Coordinated service maintenance with building management and security.*Prepared materials for training, meetings and special projects. *Screened telephone calls and greet visitors. Show less

• Coordinator

  • Nov 2009 - Mar 2010

• Senior Administrative Assistant

  • Apr 2009 - Oct 2009

• Administrative Assistant

  • Aug 2007 - Mar 2009



Self Employed

• Real Estate
• 1 - 100 Employee

• Managing Owner

  • Jul 2006 - May 2007

  *Managed store revenue, including cash handling, deposit reconciliation and delivery of deposits to bank. *Managed store operational issues, to include store housekeeping, store administrative duties, physical inventories, price changes, etc. *Responsible for accounts payable and receivables which includes sending out payments and responding to vendor invoices, preparing and mailing invoices to customers, update and maintained records of expenditures. *Handled customer service issues which required research and problem resolution. *Shipped packages utilizing knowledge of shipping procedures, routes, and rates. Show less



WM Financial Services

• Financial Services

• Operations Processor

  • Jun 2000 - Dec 2004

  *Processed annuity and life insurance applications ensuring completeness of requirements and researched missing documents. *Prepared and organized documents to conform to quality control standards. *Analyzed and verified clarity and accuracy of scanned documents. *Coded and distributed financial documents scanned via Imaging System. *Researched and resolved interoffice requests. *Sorted, distributed, and posted all incoming annuity and life insurance payments. *Processed annuity and life insurance applications ensuring completeness of requirements and researched missing documents. *Prepared and organized documents to conform to quality control standards. *Analyzed and verified clarity and accuracy of scanned documents. *Coded and distributed financial documents scanned via Imaging System. *Researched and resolved interoffice requests. *Sorted, distributed, and posted all incoming annuity and life insurance payments.



Unisys

• United States
• IT Services and IT Consulting
• 700 & Above Employee

• Quality Control

  • Aug 1994 - Dec 1995

  *Performed initial and final preparation of remittance processing accounts. *Daily balancing of customer deposit transactions via electronic imaging. *Logged and coded checks to be sent to the Federal Reserve. *Batched and scanned checks. *Performed data entry on an input device/application. *Performed initial and final preparation of remittance processing accounts. *Daily balancing of customer deposit transactions via electronic imaging. *Logged and coded checks to be sent to the Federal Reserve. *Batched and scanned checks. *Performed data entry on an input device/application.



Wells Fargo

• United States
• Financial Services
• 700 & Above Employee

• Senior Accounting Clerk

  • Jul 1989 - Jul 1994

  *Prepared, batched, and posted client remittances *Reconciled branch settlements, general ledger entries, and prepared daily reports *Answered incoming queries from clients regarding their accounts *Issued Cashier’s Checks to clients and vendors upon request of account managers. *Sorted and distributed incoming mail according to destination and type, such as returned letters, adjustments, bills, orders, and payments. *Prepared loan documents (mortgage, personal, auto, etc.) for processing that included data entry, running credit reports, and bank statements. Show less