Experience

NeuroPace

• United States
• Medical Equipment Manufacturing
• 100 - 200 Employee

• Executive Assistant to the CEO and to the Vice President, Sales

  • Oct 2013 - Sep 2023

  Managed executive calendars, aligning multiple time zones and prioritizing scheduling conflicts. Coordinated executive and group travel arrangements including air, hotel, and ground transportation. Supported regional sales teams with customer engagements, Excel forecast reports, and ad hoc requests. Monitored department event budgets, expenses, and corporate credit card reconciliation. Outlined project timelines, agenda content, PowerPoint presentations, critical updates, and… Show more Managed executive calendars, aligning multiple time zones and prioritizing scheduling conflicts. Coordinated executive and group travel arrangements including air, hotel, and ground transportation. Supported regional sales teams with customer engagements, Excel forecast reports, and ad hoc requests. Monitored department event budgets, expenses, and corporate credit card reconciliation. Outlined project timelines, agenda content, PowerPoint presentations, critical updates, and milestones for executive and commercial meetings.

• Professional Education Specialist

  • Oct 2017 - Mar 2020

  Planned and executed successful professional education events, from intimate gatherings to large-scale conferences | Managed professional speaker contracts clearly communicating expectations, and ensuring agreements aligned with guidelines outlined in the Sunshine Act reporting policies. | Coordinated all logistical elements, such as venue selection, catering, audiovisual setup, and vendor management, to ensure seamless event operations. | Collaborate closely with project leaders to understand… Show more Planned and executed successful professional education events, from intimate gatherings to large-scale conferences | Managed professional speaker contracts clearly communicating expectations, and ensuring agreements aligned with guidelines outlined in the Sunshine Act reporting policies. | Coordinated all logistical elements, such as venue selection, catering, audiovisual setup, and vendor management, to ensure seamless event operations. | Collaborate closely with project leaders to understand their vision and objectives, and provide creative solutions to exceed their expectations. | Developed and managed event budgets, tracked expenses, and negotiated vendor contracts to optimize cost efficiency. | Maintained event timelines and project plans, ensuring all deadlines were met and key milestones achieved. | Incorporated event management software and tools to streamline processes and enhance communication with registrants and team members.

• Office Coordinator

  • Oct 2013 - Oct 2017

  Supported the President and CEO, CFO, and CMO and also coordinated Board of Directors meetings. | Spearheaded office operations, vendor relationships, and maintenance to ensure a clean and productive workspace. | Managed office supplies and inventory, optimizing procurement processes to reduce costs and maintain adequate stock levels. | Coordinated meetings, conferences, and events, handling logistics, catering, and scheduling to ensure successful outcomes. | Acted as the primary point of… Show more Supported the President and CEO, CFO, and CMO and also coordinated Board of Directors meetings. | Spearheaded office operations, vendor relationships, and maintenance to ensure a clean and productive workspace. | Managed office supplies and inventory, optimizing procurement processes to reduce costs and maintain adequate stock levels. | Coordinated meetings, conferences, and events, handling logistics, catering, and scheduling to ensure successful outcomes. | Acted as the primary point of contact for internal and external stakeholders, providing exceptional customer service and resolving inquiries promptly. | Supported HR functions, including interview scheduling, coordinating candidate travel, new hire onboarding, and maintaining employee records. | Collaborated with cross-functional teams to streamline processes and improve overall office efficiency. | Implemented and maintained office policies and procedures, ensuring compliance with company standards and regulations. | Assisted in budget management, expense tracking, and financial reporting.



Pearson Knowledge Technologies

• United States
• E-Learning Providers
• 1 - 100 Employee

• Office Administrator / Receptionist

  • Apr 2012 - Jun 2013

  Office Assistant/Receptionist • Answering main phone line and directing incoming calls • Processing outgoing and incoming mail/shipments • Conference meeting set ups (InterCall & WebEx) and conference reservation requests • Enter, create and file invoices, check request, expense reports & purchase order • Daily administrative task (i.e. copying, faxing, scanning, & filing) • Office supply orders, invoice processing, vendor & consultant file management • Acting… Show more Office Assistant/Receptionist • Answering main phone line and directing incoming calls • Processing outgoing and incoming mail/shipments • Conference meeting set ups (InterCall & WebEx) and conference reservation requests • Enter, create and file invoices, check request, expense reports & purchase order • Daily administrative task (i.e. copying, faxing, scanning, & filing) • Office supply orders, invoice processing, vendor & consultant file management • Acting Executive Assistant to Pearson KT President • Arranging business reservations, catering and company event planning. • Calendaring, travel arrangements (domestic & foreign) & time entry President Show less Office Assistant/Receptionist • Answering main phone line and directing incoming calls • Processing outgoing and incoming mail/shipments • Conference meeting set ups (InterCall & WebEx) and conference reservation requests • Enter, create and file invoices, check request, expense reports & purchase order • Daily administrative task (i.e. copying, faxing, scanning, & filing) • Office supply orders, invoice processing, vendor & consultant file management • Acting… Show more Office Assistant/Receptionist • Answering main phone line and directing incoming calls • Processing outgoing and incoming mail/shipments • Conference meeting set ups (InterCall & WebEx) and conference reservation requests • Enter, create and file invoices, check request, expense reports & purchase order • Daily administrative task (i.e. copying, faxing, scanning, & filing) • Office supply orders, invoice processing, vendor & consultant file management • Acting Executive Assistant to Pearson KT President • Arranging business reservations, catering and company event planning. • Calendaring, travel arrangements (domestic & foreign) & time entry President Show less



Medarex

• Biotechnology Research
• 1 - 100 Employee

• Records Specialist

  • Aug 2008 - Apr 2011

  Responsible for assisting in the establishment of and solely maintaining the legal file room, implementing records procedures and policies, generating quarterly reports, processing mail, supply orders, assisting with US Docketing, and retrieving legal documents from PAIR/Private PAIR; as well providing administrative support to the in-house legal executives. Responsible for assisting in the establishment of and solely maintaining the legal file room, implementing records procedures and policies, generating quarterly reports, processing mail, supply orders, assisting with US Docketing, and retrieving legal documents from PAIR/Private PAIR; as well providing administrative support to the in-house legal executives.



Morgan, Lewis & Bockius LLP

• United States
• Law Practice
• 700 & Above Employee

• Docket/Records Clerk

  • Nov 2004 - Aug 2008

  10/07-08/08 - Office Administrator/Docket Specialist Providing administrative support to Intellectual Property Legal Department; processing of incoming and outgoing correspondence and department invoices. Creating inclusive excel spreadsheet to track processed invoices. Monitoring the status of patents and patent applications; maintaining and updating attorneys’ networked calendars and generating docket reports as well as deadline reminders. 11/04-10/07 - Records Specialist/Office… Show more 10/07-08/08 - Office Administrator/Docket Specialist Providing administrative support to Intellectual Property Legal Department; processing of incoming and outgoing correspondence and department invoices. Creating inclusive excel spreadsheet to track processed invoices. Monitoring the status of patents and patent applications; maintaining and updating attorneys’ networked calendars and generating docket reports as well as deadline reminders. 11/04-10/07 - Records Specialist/Office Administrator Responsible for data entry and tracking files using the Elite document management application; creating files according to firm standards, retrieving and returning files to the records department, numbering, labeling, scanning and organizing legal files and assisting patent and trademark departments with typical administrative task. Show less 10/07-08/08 - Office Administrator/Docket Specialist Providing administrative support to Intellectual Property Legal Department; processing of incoming and outgoing correspondence and department invoices. Creating inclusive excel spreadsheet to track processed invoices. Monitoring the status of patents and patent applications; maintaining and updating attorneys’ networked calendars and generating docket reports as well as deadline reminders. 11/04-10/07 - Records Specialist/Office… Show more 10/07-08/08 - Office Administrator/Docket Specialist Providing administrative support to Intellectual Property Legal Department; processing of incoming and outgoing correspondence and department invoices. Creating inclusive excel spreadsheet to track processed invoices. Monitoring the status of patents and patent applications; maintaining and updating attorneys’ networked calendars and generating docket reports as well as deadline reminders. 11/04-10/07 - Records Specialist/Office Administrator Responsible for data entry and tracking files using the Elite document management application; creating files according to firm standards, retrieving and returning files to the records department, numbering, labeling, scanning and organizing legal files and assisting patent and trademark departments with typical administrative task. Show less



JPD Financial USA

• Account Admin

  • Dec 2003 - Oct 2004

  Opening accounts with new vendors, requesting and analyzing statements and pending transactions; filing and general office duties; data entry, heavy phones, customer service, appointment scheduling and working directly with Account Payable department. Opening accounts with new vendors, requesting and analyzing statements and pending transactions; filing and general office duties; data entry, heavy phones, customer service, appointment scheduling and working directly with Account Payable department.