Experience

Agents Choice Insurance Agency, Inc

• United States
• Insurance
• 1 - 100 Employee

• Executive Assistant to Chief Executive Officer

  • Apr 2019 - Present

  - Manage calendars, Answer phone calls and relay messages - Generate memos, emails, power point presentations and reports - Arrange flights, transportation, and accommodation for CEO - Manage CEO personal and business planners and productivity platforms - Prepare for meetings: draft agendas, gather/print/upload all necessary documents - Plan and organize meals and refreshments - Organize staff appreciation functions, and other company events - Manage calendars, Answer phone calls and relay messages - Generate memos, emails, power point presentations and reports - Arrange flights, transportation, and accommodation for CEO - Manage CEO personal and business planners and productivity platforms - Prepare for meetings: draft agendas, gather/print/upload all necessary documents - Plan and organize meals and refreshments - Organize staff appreciation functions, and other company events



Encompass Health

• United States
• Hospitals and Health Care
• 700 & Above Employee

• DeNovo Recruitment Coordinator

  • Jun 2017 - Apr 2018

  -Provided administrative support and full cycle recruiting of clinical and non-clinical staff for under-construction hospitals which included posting job ads, phone screening candidates, scheduling interviews and assisted in pre-boarding activities-Facilitated pre-employment screening which included processing background checks, facilitating drug testing and finalizing references, etc.-Coordinated and facilitates new associate orientations-Supported recruiting team

• Executive Administrative Assistant/CIO

  • Aug 2016 - Jun 2017

  -Responsible for providing ITG management with administrative support which includes organizing and scheduling meetings, taking meeting minutes, screening phone calls, managing calendars, writing and distributing memos, maintaining contact list, booking travel arrangements, submitting and, creating PowerPoint presentations and liaise with executive administrative assistants to handle and follow up on requests and inquiries from and to senior management. -Served as primary contact when upper level management is out of the office.-Acted as primary contact for vendors and external visitors. -Routed and distributed mail, routed documents for required signatures; copied, sorted and disseminated necessary documentation/information to the appropriate person.-Consistently monitored office inventories and anticipated needed supplies.-Planned and coordinate a variety of events for the ITG staff: Employee appreciation day, LLS night walk, Move Day Prep, Travel Meetings, and etc. -Conference Account Admin: Used Remedy to pick up all conference account related tickets. -Ran reports in Beacon regularly -Processed PO's for ITG related facility invoices (CER's) and for ITG projects-Processed ITG check request via capital expenditures for building upkeep -Processed ITG purchase orders for technology related purchases via capital expenditures for all Facilities and Corporate office-Processed long distant code tickets in Remedy - Maintained conferencing Asentinal inventory for telecommunications

• Receptionist

  • Nov 2015 - Aug 2016

  -Operated the company switchboard system, paging, safety and emergency code alerts-Served as a communication and information center for the company-Processed various clerical duties: customer service request, data entry, room configuration and scheduling meetings-Assisted other departments with adhoc request such as entering/tracking data from acquired companies into databases and tracking acquisition personnel data on spreadsheets- Cancelled old requisitions/job postings in Taleo and filled and maintained records