Mariska Vermeulen
Office Administrator at EXEO Capital- Claim this Profile
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English Native or bilingual proficiency
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Afrikaans Full professional proficiency
Topline Score
Bio
Credentials
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PRDV104: Professional Etiquette
Saylor AcademySep, 2016- Oct, 2024 -
PRDV004: Spreadsheets
Saylor AcademyAug, 2016- Oct, 2024 -
PRDV005: Time and Stress Management
Saylor AcademyAug, 2016- Oct, 2024 -
Sports science and nutrition
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Experience
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EXEO Capital
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South Africa
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Investment Management
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1 - 100 Employee
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Office Administrator
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Feb 2019 - Present
EXEO Capital is an alternative investment partner in Africa, sought after for its business building capabilities and its ethos of partnership and impact, delivering enviable returns. EXEO Capital master builds businesses in Africa.Support to companies directorsPersonal Assistant to the Managing PartnerTravel Desk: Domestic & International flights, Accommodation, Car Rental, Transfers & Visa'sSetting up & Coordinate Audio, Video & Online meetingsSupport Company Secretarial work for fund I; ensuring attendance registers and signed minutes are obtained Processing Creditor invoices, Cape Town staff expense claims & loading of payments onlineSupport to company chartered accountantEvents coordinator: Due diligence, Portfolio company visits, Strategy sessions, Workshops, Team buildings, Year-end functions & Business Founders ForumsEfront & Investor Portal: Documents uploads & monitor Efront adoptionHealth & Safety offices - First AidTeam registrations: Conferences, training & workshopsSupport with PowerPoint presentationsGeneral Administrative duties and relief at reception
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Front Office Coordinator & Receptionist
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Jul 2013 - Jan 2019
Welcoming guest, answering & screening of incoming calls & conveying messages to staffCreating office filing structures, paper trail & electronic with Office 365 teamsManage boardroom bookings, scheduling of meetings on Outlook 365 & arranging of catering Scheduling of meetings on behalf of EXCOSetting up of video & teleconferences in different time zones, using, Webex, Chorus call & FreeconferencingManage the company calendar & updating with internal & external meetings, important dates & staff birthdaysAssisting with company FSB applications Post collection, distribution & annual renewal of post boxEnsuring & assisting with all FICA related enquiries Responding to funding requests received via the website Purchasing & keeping stock of office consumables First aid representative Travel arrangements (local & international), accommodation, visa applications, transfers & car rentalsAssisting with logistics for site & due diligence visits Arranging of social events: year-end functions, team building & dinner reservations Assisting with PowerPoint presentations & editing of company documentsCompleting the registration for partners to attend conferences, local & internationalCollecting bank balances info from local & international accounts, circulating information to finance teamCompletion of ABSA bank forms for money conversions & overseas payments Invoice process; capturing invoice into spreadsheets, ensuring info is correct e.g. VAT numbers, correct entity & creating payment requisitions Petty cash management, recon & cashing of chequesManage the company database by capturing of business card & uploading documents on EfrontUploading of documents on the investors portal Adhoc duties contacting contractors for office maintenance, creating attendance registers for meetings, scanning of documents, arranging for courier, compiling company Development impact stats, subscription renewals, binding of board packs / documents & document certification
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Property Manager and receptionist
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Mar 2012 - Jul 2013
Answering of calls, screening of calls and relaying of messagesReceiving guest at receptionPurchasing of office consumables Data capturing & general adhoc admin dutiesManaging of 140 residential and industrial properties;Drawing up of lease agreements and all relating documents Obtaining information for monthly rent roll, creating invoices and sending to tenantsCreating of tenant filesDealing with maintenance or any rental queries Following up with outstanding rental paymentsArranging for tenant inspections
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Personal Assistant to CEO and CFO, Receptionist and HR Assistant
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Apr 2011 - Dec 2011
Diary management in Microsoft OutlookScreening of calls and transcription of messages, receiving quests at reception and assisting staff with copies, faxes and other admin related queries. Travel arrangements (local and internationally)Ordering of office consumables, furniture and boardroom cateringTaking minutes of meetingsTyping company MEMO'sFollowing up and assisting with creditorsPurchase ordersLoaded clock in and time of staff onto system, assisting with clock queries, checking staff leave balances and printing of capacity reports using, UniClox.Exit interviewsCreating of new staff files
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ECN
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Telecommunications
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1 - 100 Employee
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Personal Assistant to CEO, Internal Public Relations Officer and HR Assistant
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Mar 2008 - Mar 2011
Personal Assistant:Diary management for director of companyScreening of callsTravel arrangements (local & international)Purchasing of stationery & distribution offOrdering catering for meetingsMinute taking, typing and distributionDealing with personal matters such as ordering flowers, gift shopping, document certification & general admin duties.Public relations:Sourcing relevant publications / media for Public relations planning,Meeting with sales representatives from radio, TV & print, negotiating pricingPresenting of PR / Marketing plan to board membersDrafting and allocating of PR budgetSigning off of print designs for publicationsUpdating the website Weeking status reports to management on PR projectsEvents management / project management:Orginising & executing of functionsSourcing the suppliers, venues,meeting & discussing of functionCompiling of events budgetsFunctions done: Black tie, staff, yearend, product launches, product update mornings & director’sbirthdays.Project managed: Midrand Estate. Handling of service applicationsTroubleshooting, queries & site visitHR assistant:Updating the monthly leave control sheetFilling of leave application & skills development documentation
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Education
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1996 - 2000
Bellville High School
High School, English Language and Literature, General
Community
