Team Administrative Assistant

• Nov 2020 - Present

Administrative Assistant

• Jul 2004 - Nov 2020

Anishnawbe Health Toronto July 2004 - present Medical Secretary/Administrative Assistant • Coordinate, supervise and schedule receptionists, placement students and volunteers • Provide administrative support to the Health Unit Manager, Physicians and other medical team practitioners • Training to new administrative staff • Provide administrative support to the Executive Director when required • Coordinate and participate in interview process for new staff • Maintain and record attendance for staff in our Time Management System. This system requires discretion and confidentiality. • Daily administrative office duties: incoming and outgoing mail, ordering supplies for our three locations, patient referral and follow up on patient referrals, scan documents into electronic medical patient records • Ensure strict adherence to confidentiality regarding the medical and patient file system • Cover reception when required • Schedule meetings and book boardrooms for meetings, utilize MS Office to schedule meetings, including tracking responses and follow up. • Responsible for renting out our heritage building and space at 409 Front Street, ensuring proper contracts and insurance in place • Social Media – responsible for adding staff members, answering public requests, posting daily content, answering emails directed to our agency email Show less

Secretary

• Jan 1998 - Aug 2003

Codiac Regional RCMP January 1998 - August 2003 Moncton, NB Secretary • Maintained office equipment, files, processed incoming and outgoing mail • Maintained highly confidential files accessed by police forces across Canada (confidential human sources) • Provided administrative support to various units within the Force; Officer in Charge, Criminal Intelligence, General Investigation Section/Major Crimes Unit, Police Dog Services and Joint Forces Operation|(Drug Enforcement) Show less

Secretary

• Feb 1988 - Jan 1998

• Provided administrative support to various units within the Force; Two Deputy Police Chiefs, Criminal Intelligence, General Investigation Section/Major Crimes Unit, Police Dog Services and Joint Forces Operation|(Drug Enforcement) and Chief of Police when required. • Maintained office equipment, files, processed incoming and outgoing mail • Maintained highly confidential files accessed by police forces across Canada (confidential human sources) • Provided support to police officers and members of Criminal Intelligence Service Canada by inputting information onto ACIIS, which is an automated criminal Intelligence information system used to collect, evaluate and disseminate criminal information across Canada. • Liaise with Mayor and City Councilors’ Show less