Experience

Environmental Science Associates

• United States
• Environmental Services
• 400 - 500 Employee

• • Oct 2013 - Present

  Responsible for Bank Reconciliations, GL account reconciliation and analysis, etc. Prepare month-end journal entries with supporting analysisResponsible for business tax license renewalResponsible for billed write-offResponsible for billing the sublease tenants monthlyResponsible for management of joint venture accounts including, apply cash receipts and issue A/P checks to subconsulants and vendorsUpdate fixed assests spreadsheet monthly and maintain the capital authorization request fileReview and post daily cash activity, A/P, and employee expense reportsReview and reconcile insurance billings (dental, life, medical, vision)Review payroll semi-monthlyAssist in worker’s comp and 401(k) audits Show less

• • Jun 2013 - Mar 2014

• • Jul 2009 - May 2013

  Review Timesheets every MondayAdministration of payroll process – payroll processing for 350+ multiple states, hourly and salaried employees on a semi-monthly basis through ADP Pay eXpert; process merit bonuses and tuition reimbursements; enter payroll changes; 401(k) transfer funds, prepare FSA wire transfers, labor adjustments, etc.Ensure that all applicable benefits, withholding taxes (federal & state), insurances are properly accounted forPrepare bi-weekly payroll reports for managementProcess PBP bonus in between regular payrollsProcess new hires information in Deltek and ADP and set up new states as neededMaintain the employee information in Deltek Accounting System and ADPManage all payroll garnishments (child support, wage orders, etc.)GL accounts mapping in ADP GL Interface ModuleLiaise with HR regarding new hires, staff appointments, terminations, raises, department/office location transfers, change of status, and other relevant mattersAnalyzing and interpreting computer reports in order to respond to employee payroll problems and discrepancies; providing information to employees and other departmental staff regarding routine timekeeping and payroll inquiries; maintaining files and records; providing accurate and complete documentation of payroll/personnel transactions in hard copyPrepare and submit a monthly Labor Statistics Report for CA employees to the Bureau of Labor StatisticsCalculate the annual domestic partner taxable benefit & put it on a spreadsheet to inform the participated employeesResearch on payroll tax issuesResearch and resolve outstanding payroll checksCommunicate and coordinate with payroll service providerAssist in worker’s comp and 401(k) auditsProvide impromptu staff rates for project proposalsRespond to verification of employments and EDD benefit auditProvide monthly report on health premium deductions changes for reconciliation of the vendors’ billsRespond to special requests and projects as needed Show less

• • Jul 1999 - Dec 2009

  Set up contracted projects and proposals in Deltek for these regions: Bay Area (Land Management and Water/Wastewater) and other offices when neededInput/modify contract and billing information in DeltekTime and materials moves from proposal to project and visa versaCustomize specified invoice in Excel and/or detailed documentation format in Word and/or in DeltekInput/update billing rates for new employeesUpdate Standard Billing Rate SchedulesGenerate and send out Client Statements for over 60 days with a copy of the invoiceBillings for ESA and ESA+Orion Joint Venture (CPUC projects)Assist PMs with project issues and concernsCover for other Project Accountants when he/she is on vacation or outOther assigned administrative tasks Show less