Experience

FEDERAL CRIMINAL POLICE - FINANCIAL DIVISION

• Law Enforcement
• 1 - 100 Employee

• Assistante Ressources humaines

  • Feb 2014 - Present



COST Association - European Cooperation in Science and Technology

• Belgium
• Non-profit Organizations
• 1 - 100 Employee

• Office Assistant

  • Dec 2011 - Present

  Position Responsibilities :• Acting as a contact point for the staff regarding all office service facilities;• Coordinating office supply orders and establishing efficient contact with suppliers;• Acting as contact point for Generali building related matters;• Support to the Administrative Officers;• Providing occasional administrative support to the Personal Assistant of the COST OfficeDirector and back up ;• In charge of the reservation and validation of meeting rooms including logistics andCatering display ;• Acting as point of contact for scientists involved in COST activities;• Organising cost effective meetings, including travel arrangementsfor visitors, for COST instruments in Brussels and throughout Europe.• In the frame of the pay-as-you-go system, verifying and controlling invoices and claimsfor expenses from activities’ participants and providing necessary information toAdministration and Finance allowing the regular presentation of accurate and completefinancial reports within deadlines;

• Administrative Officer

  • Oct 2009 - Dec 2011

  Position Responsibilities:• Organising cost effective meetings and scientific events, including travel arrangementsfor staff and/or visitors, for COST instruments in Brussels and throughout Europe. Thiswill be done through advance planning and may include logistical on-site support;• Ensuring that high quality documentation for meetings is provided in an appropriate formand in a timely manner. Documentation will include draft agendas and supporting papersand action sheets and minutes as necessary;• Support to Action Chairs/Grant holders and DC Chairs;• Handling of applications in response to Open Calls and providing administrative supportfor review processes;• Acting as point of contact for scientists involved in COST activities;• In the frame of the new Grant System, undertaking appropriate financial and budgetarycontrol for Grants in compliance with the EC-ESF contract and with the ESF FinancialRules, including Delegated Financial Authority;• In the frame of the pay-as-you-go system, verifying and controlling invoices and claimsfor expenses from activities’ participants and providing necessary information toAdministration and Finance allowing the regular presentation of accurate and completefinancial reports within deadlines;• Entering and updating relevant data into the COST information systems, in compliancewith ESF-COST Procedural Rules;• Maintaining and updating relevant Web pages and providing relevant information to theCommunication and Public Relations Manager;• Occasional travel to clearly defined and approved meetings;• Archiving and electronic filing;• Undertaking other administrative duties as necessary and at the request of the COSTOffice Director, normally through the Senior Science Officer