Legal Assistant

• Aug 2019 - Present

Legal Assistant

• Feb 2018 - Aug 2019

• Screened incoming telephone calls and relayed messages in a confidential and timely manner. • Greeted clients in a professional manner as they arrived at the office. • Scheduled client/attorney meetings held in the different conference rooms. • Coordinated delivery services for outgoing and incoming package/filing delivery. • Entered billable cost from petty cash vouchers. • Responded to client inquiries regarding payments and invoice copies. • Prepared and typed a variety of correspondence, memorandums and reports. • Maintained a calendar of appointments and meetings for all attorneys. • Coordinated attorney’s trips including travel accommodations, meetings and meals. • Researched and prepared information in order attorneys for trial. • Assisted with mailing of invoices, duplicating and filing. • Prepared travel expense reports to be submitted to the accounting department for review. • Handled several projects that contained confidential matters. Show less

Client Services Specialist

• Mar 2013 - Feb 2018

• Assisted with oversight of daily events for groups of 2 to 250 attendees. • Qualified and reviewed incoming meeting/event requests and assist with room selection. • Utilized tracking and reporting tools in EMS to ensure all necessary data entered correctly. • Scheduled meeting/logistics and ensuring that 80+ conference rooms/meeting rooms are set-up according to its requirements on a daily basis. • Coordinated and conducted site visits with outside clients/groups by showing our space and technical capabilities. • Compiled weekly email administrative staff which includes week at a glance meetings and the logistics which will take place within the meetings. • Assisted the Client Services Manager with logistics for meetings and events which include audio visual, catering and room set-ups. • Provided leadership and development to team members according to departmental service standards. • Ensured the highest level of service quality is exhibited within the Conference Center. • Assisted lawyers, staff and visitors with technology and audio-visual equipment such as laptops, telephones and lighting. • Provided assistance to clients and guests with recommendations for lodging, travel and entertainment. • Participated and conducted daily meetings with the Audio Visual, Facilities, Catering and Client Services department to ensure all meeting/event logistics for the next business day are organized. • Trained new Client Services staff globally using the WebEx meeting website and train new employees throughout the firm to utilize the company’s web-based program and visitor registration system. • Proficiency with event management and call center software. • Prepared vendor invoices to be submitted to the accounting department. Show less

Legal Administrative Assistant

• May 2011 - May 2012

• Screened all incoming telephone calls according to priority and relayed messages in a confidential and timely manner. • Greeted clients within a friendly environment as they come in the office. • Prepared and typed a variety of correspondence, memorandums and reports. • Maintained inventory of all audio visual equipment. • Scheduled client/attorney meetings including space and time. • Reviewed monthly invoices for content and accuracy. • Coordinated special events that occurred in the firm with planning and set up. • Coordinated with delivery services for outgoing and incoming package/filing delivery. • Acted as a liaison between building maintenance and office. • Coordinated client trips including travel accommodations, meetings and meals. • Handled several projects that contained confidential matters. • Maintained databases for audio visual equipment, office and kitchen supplies. • Maintained the daily log of the firm’s attendance for the employees. • Arranged catering and logistics for events that occurred within and outside the firm. • Maintained petty cash, distributed funds, obtained receipts and reconciled the petty cash report. • Reconciled Vendor and Visa Corporate Accounts. • Maintained a calendar of appointments and meetings for all attorneys. • Monitored monthly billing and invoices as well as client’s accounts receivables. • Requisitioned office supplies and pantry supplies weekly. • Interfaced with vendors and compiled weekly report for vendor expenses. Show less

Legal Assistant

• Jun 2001 - May 2011

• Screened incoming telephone calls and relayed messages in a confidential and timely manner. • Greeted clients in a professional manner as they arrived at the office. • Scheduled client/attorney meetings held in the different conference rooms. • Coordinated delivery services for outgoing and incoming package/filing delivery. • Entered billable cost from petty cash vouchers. • Responded to client inquiries regarding payments and invoice copies. • Prepared and typed a variety of correspondence, memorandums and reports. • Maintained a calendar of appointments and meetings for all attorneys. • Coordinated attorney’s trips including travel accommodations, meetings and meals. • Researched and prepared information in order attorneys for trial. • Assisted with mailing of invoices, duplicating and filing. • Prepared travel expense reports to be submitted to the accounting department for review. • Handled several projects that contained confidential matters. Show less