Administrative Manager

• Jul 2022 - Present

Recruitment Officer

• Dec 2021 - Jul 2022

• Implementing full recruitment cycle: from posting till close out of each individual candidate. • Owning weekly recruitment matrix to Keep track of all ongoing recruitments and candidate cycle and flagging any issues with any candidate in a timely manner to HS or relevant manager • Supporting in the scheduling of interviews as needed • Providing inputs to management team members around different candidates and where they are in the cycle on a regular basis to ensure fast closure of each candidate • Ensuring CIDs recruitment databases and archiving are always up to date and organized. • Ensuring positive CID experience is maintained with each candidate, supplier…etc throughout the process through outstanding communication, responsiveness, and management • Posting open Vacancies on different platforms, Ex: on WUZZUF, AUC, GUC. • Handling CID Website Back-End and managing vacancies posting • Head Hunting candidates from LinkedIn. • Screening and Shortlisting received Resumes. • Communicating the progress of the recruitment process with the Management team. • Scheduling and arranging assessments and interviews for candidates. • Conducting Induction sessions for newcomers to introduce company policies and procedures • Supporting and participating in all recruitment Process, collecting applications, facilitating the candidate’s assessment (written Test and Interview), sending reference checks. • Conducting call and physical interviews. • Supporting the Head of HR Operations, Recruitment and Systems in designing and delivering Recruitment and Selection. Show less

Office Manager

• Oct 2019 - Dec 2021

• Preparing Risk Audit File for projects with donors (EU, USAID….). ➢ Internal Operations Responsibilities: • Managing admin team and office boys making sure they are performing all requested duties and tasks, ensuring that the administrative tasks and the secretariat run smoothly. • Handling the procurement of equipment/goods. • Identifying opportunities to improve a business’ policies or objectives • Assessing admin staff performance and provide coaching and guidance to ensure maximum efficiency. • Negotiating and closing deals with different suppliers (Insurance, Cleaning, Translation, Advertising, IT…...) • Handling office renovation supervising workers and the company responsible for the site work. • Develop operations systems by determining product handling and storage requirements; develop, implement, enforce, and evaluate policies and procedures; develop processes for receiving product, equipment utilization and inventory management. • Working with the accounting and management teams to set budgets, monitor spending to achieve company’s financial targets. • Preparing Admin yearly budget, Oversee materials and inventory management • Reviewing Timesheets and preparing leave balance report ➢ IT Responsibilities: • Managing Outsourced IT Company that provides technical support for CID team. • Managing CID Microsoft Office 365, Dropbox, Slack and Other Apps. ➢ Recruitment Responsibilities: • Recruiting, interviewing, and training admin staff and allocate responsibilities and office space. • Posting Vacancy on WUZZUF, AUC, GUC, CID website and other resource. • Head Hunting candidates from LinkedIn. • Screening and Shortlisting received Resumes. • Communicating the progress of the recruitment process with the Management team. • Scheduling and arranging assessments and interviews for candidates. • Conducting Induction sessions for newcomers to introduce company policies and procedures. Show less

Training Spetialist

• Jul 2018 - Oct 2019

working on implementing (Macro-Economic Stabilization Reform Project MESR) for the USAID. • Managing training schedule for the MESR project, ensure no conflict with other deliverables or activities. • Arrange training for our counter parts (Ministry Of Planning and Ministry Of Finance as a part of the Egypt plan 2030) Preparing Training and events Budgets. • Work with Institutional Development/Capacity Building team to design, prepare materials for, and successfully implement all training activities. • Working with Communications team for training materials and outreach materials in accordance with the branding manual. • Using DAI’s operations & procurement system (TAMIS) in managing procurement processes and train other DAI staff in the use of procurement systems, as needed • Supervising the booking of travel and accommodation arrangements for traveling staff and consultants mobilized for specific events and trainings all offshore events. • Coordinating with Operations Team to insure the proper and timely use of utilities and office space for schedule events and trainings. • Arranging all related issues to events including getting offers from different vendors in different areas. • Working closely with the Ministry of planning and the ministry of finance as part of Egypt plan 2030 • Manage project inventory in relations to events and trainings, ensuring that all materials are provided as needed for the specific activities. Show less

Executive Assistant

• Feb 2015 - Jun 2018

• Organizing and setting up facilities for meetings, conference calls both internally and externally. • Submitting New clients on the company data base. • Increased efficiency through producing office standard documents, financial statements, invoices for more than 80 clients. • Training coordination for more than 300 Professionals (classroom training and E-learning) • Organizing and setting up facilities for meetings, conference calls both internally and externally. • Submitting New clients on the company data base. • Increased efficiency through producing office standard documents, financial statements, invoices for more than 80 clients. • Training coordination for more than 300 Professionals (classroom training and E-learning)

Office Manager - Part Time -

• Jun 2014 - Jan 2015

• Create highly effective organizational and filing systems, including quick and thorough indexing and filing resulting in easy access to critical information and streamlined office functioning Controlling & Recording office expenditure and preparing monthly expenses report for the office and the staff. • Organize the office layout and maintaining supplies of stationery and equipment within the giving budget and was able to reduce expensive without reducing quality. • Resolving administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions. • Coordinate work flow among five Doctors responsible of more than 4 countries and supervise two support staff. Prioritized and delegated tasks, provide motivation and direction to create a positive work environment and ensured accurate, on-time completion. • Screening CVs and scheduling for interviews. Show less

Executive Assistant

• Feb 2009 - Aug 2013

 Executive assistant Responsibilities • Preparation of more than 2 management reports per week including reports send to regional management which helps monitoring the productivity of the team and increase the weekly closed deals • Updated contact databases, resulting in creation of accurate resource used daily in promotional activities by marketing assistants • Frequently received excellent rankings and was announced employee of the quarter. • Acting as a liaison and coordinator between the 5 units under the corporate director which helps smoothing the work flow and reduce miscommunications. • Maintains executive's appointment schedule by planning and scheduling meetings, conferences, and teleconferences. Attending weekly meetings and taking minutes. • Participate with the Sales reps. in preparing offers and presentations for at least 15 potential clients and the policyholders per week. • Arranging at least 3 seminars per year to more than 30 Broker and 100 Agent, preparing corporate products marketing materials also involved in tailoring those products along with the launching plan.  Training coordinator Responsibilities • Preparing trainings held for more than 40 employees. • Spearheaded special events, including planning and coordinating logistics, securing speakers and promoting the events, while working within budget • Creating and organizing training materials including participant binders and handouts. Show less

Executive Secretary

• Jun 2005 - Apr 2008

During College years. • Performing clerical functions such as preparing correspondence • Compose type and draft all letters, memorandums and reports. • Provide high level of administrative support by conducting research. Prepare presentations • Preparing maps for the site of pest control at least 5 per day. • Follow up on daily assignments of field technicians • Handles the day to day activities like phone calls directing it to the appropriate parties, meetings and appointments of the corporate director • Acting as personal assistant for the owner Show less