Maria Samantha Gehring
Senior Program Analyst / Project Manager III at Red Gate Group, LLC- Claim this Profile
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Spanish Limited working proficiency
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German Limited working proficiency
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English Native or bilingual proficiency
Topline Score
Bio
Credentials
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PRINCE2 Practitioner
AXELOS Global Best PracticeApr, 2017- Nov, 2024
Experience
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Red Gate Group, LLC
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United States
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Business Consulting and Services
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1 - 100 Employee
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Senior Program Analyst / Project Manager III
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Feb 2023 - Present
Department of Veterans Affairs, Veterans Health Administration, Strategic Acquisitions Command (SAC), Office of Integrated Veteran Care (IVC)-Integrated External Networks (IEN) Program: Community Care Network Contract (CCN) Modifications: Attachment T/TA Incentive/Disincentive Updates, HSRM Release 18/19 Gender Identity Fields, ART/IVF Collateral Pharmacy PMPM and Notice of Collection, and Dental VA Fee Schedule Achievements: • Spearheaded four multi-organizational Requirements Working Groups of 10-20 in planning, developing, and refining CCN contract modifications from Request for Requirement intake (initiation) to contract execution (completion). • Strategized, developed, and executed CCN Contract Modification Execution Plans and schedules for three critical CCN contract modifications to reduce standard modification execution timelines from 12-15 months to nine months. • Conferred with Business Owners and interdisciplinary Subject Matter Experts in the Requirements Working Groups to set up assignments and tasks to meet deadlines and milestones in the Modification Execution schedules. • Briefed SAC, the Modification Integrated Program Team, and CCN Third-Party Administrators (TriWest and Optum) on the modification execution status, milestones, potential delays, recovery plans, and forecasted completion weekly. Show less
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Applied Computing Technologies
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United States
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IT Services and IT Consulting
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1 - 100 Employee
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Technical Writer
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Sep 2022 - Present
Project: USCG Planning, Programming, and Budgeting Execution (PPBE) OneNumber Implementation—USCG Formulation, Execution, Reporting, Budget Environment (FERBE)) Accomplishments: • Developed the USCG FERBE master schedule comprised of 550 tasks, 35 key customer milestones, and 45 contract deliverables to support the USCG PPBE OneNumber Implementation reporting to USCG. • Extracted tasks from the USCG FERBE master schedule to generate task assignments in JIRA and supported the Senior Technical Lead with assigning JIRA tasks and monitoring team resource utilization. • Coordinated with a team of 10 project management, software development, and cybersecurity Subject Matter Experts to develop the USCG FERBE documentation implementation schedule for inclusion in the USCG FERBE master schedule. • Developed USCG FERBE User Guides, Frequently Asked Questions, training documentation, and User Acceptance test scripts for 700 Administrators, Super Users, and end-users. • Led the Incident Response Plan Working Group and authored the USCG FERBE Incident Response Plan for inclusion in the Impact Level 4 (IL4) Authority to Operate documentation package. Show less
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Catalyst Solutions, LLC
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United States
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Defense and Space Manufacturing
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1 - 100 Employee
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Program Analyst, Risk Manager
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Dec 2019 - Jul 2022
Program Manager, Wargaming Capability• Regularly liaise with competency-based IPT teams to represent the PM WGC Acquisition and Risk Management teams to develop and monitor Mitigation, Corrective Action, and Growth Plans using the PM WGC IMS.• Develop and maintain an in-depth understanding of WGC program goals across all competencies to support the WGC Risk Management Framework’s execution. • Develop the External Dependencies network diagram to help raise awareness of the overall program’s critical path because the PM WGC IMS could not calculate the critical path to include MILCON construction, equipment installation, testing, building systems accreditation, and materiel solution implementation to support IOC and FOC designations. • Analyze information and evaluate results to identify alternative solutions, evaluate them, and present cohesive recommendations supporting major program milestones and critical decision points for the prime contractor, Program Manager, and government clients. • Author and submit the PM WGC SPPN BCA and associated briefings for endorsement by the DoD CIO. • Advise the APM-Logistics on the MCWAC Facility Data Consolidation and perform the business analysis to implement the data consolidation using scalable vector image maps for implementation in SharePoint. • Develop, author, and update program and acquisition documentation by translating plans and meeting discussions into professional documents with narrative, supporting figures, and compliant formatting following the Marine Corps Systems Command Acquisition Guidebook and Department of Navy Correspondence Manual (SECNAV M-5216.5). • Translate prime contractor or government clients’ ambiguous requirements into planning and execution products such as Integrated Master Plans (IMP), Integrated Master Schedule (IMS), project schedules, plan of action, and milestones (POA&M), and program documentation as required. Show less
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Program Analyst
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May 2019 - Dec 2019
Program Manager, Communication Systems, Ground Radios (HFR II, MBR II, MCHH)- Serve as the master scheduler and planner for the development and maintenance of the Ground Radios Portfolio Integrated Master Schedule comprised of over 6000 lines spanning four major programs and ten ancillary programmatic efforts- Analyze schedules for consistency with program integrated plans and documentation- Revitalize Ground Radios Risk Management process by initiating, developing and conducting training sessions for Integrated Product Teams (IPTs)- Assist with the development of program management, systems engineering and logistics briefs to convey complex information and interpret data through visualization to compile recommendations and facilitate decision-making - Develop, update and provide quality assurance support for programmatic documents in accordance with the Marine Corps Systems Command Acquisition Guidebook- Responsible for developing and authoring program and acquisition documentation required to support or meet program requirements- Advise government and prime contractor clients with strategies to improve business processes and systems, implement recommendations and execute program initiatives and major program milestones and key decision points- Establish and maintain professional relationships by developing constructive and cooperative working relationships with others, and maintain them over time- Compile, maintain, categorize, calculate, tabulate, audit, or verify information or data from research from all types of data sources to facilitate analysis of alternatives and/or requests for decision-making Show less
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International Atomic Energy Agency (IAEA)
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Austria
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International Affairs
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700 & Above Employee
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Risk Management Specialist
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Feb 2014 - Apr 2019
• Adapted globally recognized standards for risk management to introduce and champion a PRINCE2-based risk management framework.• Managed a Microsoft SharePoint-based integrated program register containing 850 project and program risks, issues, dependencies, change requests, and escalations across 18 project management and operational categories.• Developed an algorithm to assess the criticality of register records in order allow program and senior management to prioritize register records.• Coordinated with and guided project and cross-functional support teams to identify, assess, and evaluate inter-team and project dependencies by leading regular risk management meetings • Coordinated with and supported project coordinators, business analysts, technical leads, and IT infrastructure support teams to develop, maintain, and analyze integrated CPM schedules for delivery of software and non-software deliverables and related business capabilities for MFM and MOSAIC throughout the program life-cycle from initiation to closure.• Supported the resource management, finance, and change management specialists with risk-based resource, cost, and scope analysis and forecasting.• Collected and composed senior management with monthly and ad-hoc technical reporting that provides a program portfolio-wide status update and risk analysis to determine program performance and probability of remaining on-time and within budget.• Collaborated with all PM and program support team members to consolidate over 400 lessons learned collected over a five-year period to compose the MOSAIC Program’s Lessons Learned Primer used to facilitate a lessons learned workshop for 200 people comprised of project coordinators, product owners, and representatives of the user community. Show less
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Project Controls Analyst
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Sep 2010 - Feb 2014
• Prepare monthly and quarterly progress reports used to document issues identified/resolved and issues pending resolution. • Track potential project changes and performs construction risk analysis through the implementation of the Request for Information (RFI)/Change Order Log maintained by the Project Management Group and reconciled with the contractors.• Prepare, review and maintain detailed cost-loaded Critical Path Method schedules, schedule narratives, reports, timescale earned value management diagrams (S-curves) and presentation graphics for presentations to the ECAS Project Board, Department of Safeguards Deputy Director General, IAEA Director General, and donor Member States.• Review contractor prime contract documents, construction plans and specifications, and procurement plans to identify the appropriate work breakdown structures (WBS), construction activities, logic relationships and predecessor/successor logic that accurately reflect the planned sequence of work.• Analyze and report on cost and schedule progress, procurement impacts, time extensions, claims, and funding requirement projections. • Chair all schedule-related meetings with contractor project management teams, the PMG, and IAEA headquarters, as required, to compile recovery schedules, to prepare accurate progress reports and project management reviews, and to review and communicate project milestones, schedule development and accurate updates.• Enhance the quality of scheduling efforts by advocating and implementing the schedule reporting procedure, developed to accurately archive and report weekly updates to the Project Manager.• Create and implement the ECAS Project Controls and Accounting Plan with ECAS Accountant.Collaborate with ECAS Document Controls in the implementation of a Document Management System.• Participate in the planning of the physical transition of equipment, personnel, and laboratory functions into the Nuclear Material Laboratory. Show less
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DynCorp International
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United States
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Defense and Space Manufacturing
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700 & Above Employee
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Construction Analyst
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Jun 2008 - Aug 2010
• Coordinated and liaised, locally and remotely, with the DI headquarters, Program PMO and a field scheduling team at three (3) different locations in Afghanistan.• Effectively slowed the rate of project loss from $4M per month to $2.5M per month by use of a detailed and monitored, cost-loaded schedule and enhanced schedule reporting to Director of Engineering, Vice President of Engineering & Construction, and the CEO that resulted in the successful execution of project recovery phase.• Successfully analyzed and reported on construction status specifically schedule progress, procurement delivery impacts, time extensions, claims, and revenue projections and prepared regular narrative and graphical reports and presentations to senior management, including the CEO, Vice President of Engineering & Construction, and Director of Engineering.• Participated in the preparation of successful proposals that resulted in DI being awarded the US Army Corps of Engineers program Afghanistan Construction IDIQ and the UN Darfur Camps Operations & Maintenance contract.• Ensured that the project activities were on track and any delays resolved in a timely manner by effectively coordinating the flow of communication and documentation between DI headquarters, Program PMO, and field offices.• Developed strong working relationships with the Project Managers in the field to ensure the program schedules are accurate, aligned and on track at all phases throughout the program lifecycle. • Participated and provided clear and concise documentation of client-led progress meetings with field project management teams, PMO, and DI headquarters.• Liaised directly with Project Managers and headquarters staff to compile weekly updates and recovery schedules for preparation of Progress Reports and Project Management Reviews, and to review and communicate project milestones, schedule development, and accurate updates. Show less
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Business System Adminstrator
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Aug 2008 - Jul 2009
Special Project: Primavera P6 Enterprise/P6 Web Software Launch (12 users)• Liaised with IT Business Analysts and Network Administrators to successfully launch P6 software installation and deployment to remote locations in Afghanistan and created user training documents to guide use with P6 Web. • Oversaw the implementation, administration, maintenance of the software package, as well as Microsoft Project 2003/2007 conversion. • Prepared and monitored metrics to continuously monitor and validate system functionality and availability in Afghanistan.Special Project: DynMRO Asset Management and Purchasing Software Launch (14 users)• Liaised with IT Business Analysts and Software Development team to develop the DynMRO system from aircraft maintenance features to construction purchasing management. • Prepared metrics to continuously monitor and validate system functionality and availability in Afghanistan. Responsible for administration and configuration of system, user access, and security.Special Project: Microsoft Office SharePoint Site Launch (35 users)• Led project team in efforts to develop and maintain the USACE Afghanistan Construction Program SharePoint site, in conjunction with a Secured File Transfer Protocol (SFTP) site as a file-archiving and collaboration site for program personnel and design contractors. • Responsible for administration and configuration of system, user access, and security. Show less
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Executive Administrator
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Apr 2007 - Jun 2008
Successfully managed the calendars and schedules of the VPs of Engineering & Construction, senior management, and department personnel in order to schedule and prepare DI meetings, internal or external, as requested by Senior Management. Developed and coordinated weekly briefings to update VPs of Engineering & Construction about activities by each department of the business unit. Assisted department personnel with general administrative support and was instrumental in the development and organization of administrative operations and procedures such as preparation of timesheets, personnel, information management, filing systems, requisition of supplies, and other administrative services. Show less
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Project Coordinator - UN Darfur Camps O&M Transition
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Oct 2007 - Feb 2008
The Darfur Camps O&M contract with the United Nations was a short-term contract for the operations and maintenance of 18 camps spread throughout Darfur, Sudan. In order to execute the project, a transition of over 60 personnel from around the world were required to transit through Dubai, UAE. Responsible for all travel coordination (airfare, lodging, and visa processing) for 60+ personnel in transit to Darfur, Sudan through Dubai, UAE. Maintained and tracked travel and administrative costs for personnel and identified administrative needs and appropriate solutions to upper management, as needed. Created, maintained, updated and reconciled personnel information spreadsheets and transition reports to update project management team and corporate headquarters of transition progress. Assisted corporate headquarters in the contract closing activities to including After-Action Review and contract finance audit, as needed. Show less
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Proposal Coordinator
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Apr 2007 - Oct 2007
Proposal: USACE Afghanistan Construction IDIQ Proposal ($100M) Proposal: UN Darfur Camps O&M Proposal ($13M)Determined style, techniques and medium best suited to produce desired effects and conform to production requirements, or received specific instructions regarding these variables with guidance of the assigned Capture Managers. Developed complex assignments in word processing, page layouts and the creation of charts and computer graphics. Coordinated internal flow of all graphics and text related to proposals with Proposal and Capture Managers and coordinate production of all review team proposals and proposal rounds from receiving unformatted text to final production and binding for archiving. Maintained security and integrity of proposal file structure. Show less
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MaraCrete LLC
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Fredericksburg, VA
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Office Manager / Bookkeeper
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Oct 2006 - Jan 2007
• Optimized and developed system to account for all financial operations by establishing a chart of accounts and income/expense allocation and performed daily bookkeeping entries. • Prepared financial reports and monitored expense trends by collecting, analyzing, and summarizing account information to advise management on eliminating or minimizing overhead costs reflected in financial reporting. • Reported to Managing Partner and assisted in planning, implementing, and establishing policies to improve the management of the company, to ensure safety, and to voice the concerns of employees. • Implemented and supervised a series of new office systems to ensure accountability of all staff and inspection safety equipment and company vehicles on a regular basis based on OSHA safety regulations and workmen’s compensation standards. • Served as a primary focal point for dispatch of concrete work and receipt of all concrete work-related paperwork for entry into QuickBooks and Excel reports. • Arranged travel for meetings and appointments with homeowners or corporate representatives to close proposals and schedule concrete work. • Monitored and repaired office equipment and prepared office supply orders, as needed. • Communicated with clients to deal with complex queries and complaints on the telephone, by email and in person. • Supervised and monitored the delegated work of administrative staff. • Provided coaching to staff on a variety of themes such as customer service, time management, resource management, communication, and alternative solutions to solve common issues. • Developed the archiving and organization of all personnel files and recruitment of new staff. • Revamped and processed weekly payroll and prepared payroll records to report federal and state quarterly and annual wage reports, respectively and converted mis-classified Subcontractors from 1099 wage earners to W-2 wage earners for Tax Year 2007. Show less
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ServPro of North Prince William County
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Woodbridge, VA
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IT Support / Adminstrative Assistance
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Jun 2006 - Oct 2006
• Maintained the proper functioning of six computers on a peer-to-peer network, including repair of office equipment, and version control of all business essential software. Trained new employees in the use of QuickBooks and Xactimate 24, as needed. • Utilized Xactimate 24 to enter Technician estimates for archiving and submission to homeowners’ insurance companies. • Became the primary focal point for all State Farm Fire Claims Central Premier Service Provider estimates. • General administrative duties, such as answering telephones, meeting/greeting clients and visitors, document preparation, coordinating meetings and conferences, document management and expediting of mail or packages. Show less
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Accounting Assets / Helicopter Association
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Alexandria, VA
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Financial & Marketing Assistant (Temp)
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Jan 2006 - Apr 2006
• Organized and archived Exhibitor files, contracts, and communications. • Developed and managed databases used in general marketing activities for Helicopter Association International. • Researched Exhibitor information and contracts for the aviation industry trade shows. • Conducted an all-inclusive audit of Exhibitor names and liabilities as a result of HELI-EXPO 2006 in Dallas, TX. • Processed accounts payable transactions in preparation for budget preparation. • Organized and archived Exhibitor files, contracts, and communications. • Developed and managed databases used in general marketing activities for Helicopter Association International. • Researched Exhibitor information and contracts for the aviation industry trade shows. • Conducted an all-inclusive audit of Exhibitor names and liabilities as a result of HELI-EXPO 2006 in Dallas, TX. • Processed accounts payable transactions in preparation for budget preparation.
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LinkLogik LLC
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Carrollton, TX
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Bookkeeper (Contract)
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May 2005 - Dec 2005
• Optimized and developed system to account for all financial operations by establishing a chart of accounts and income/expense allocation. • Maintained subsidiary accounts by verifying, allocating, and posting transactions to the general ledger. • Performed daily general ledger maintenance by entering invoices and receipts from clients. • Balanced general ledger by preparing a trial balance; reconciling and adjusting entries. • Prepared bookkeeping records for IRS Forms 1040, 1120, and 1099 preparation. Show less
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Intuit
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United States
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Software Development
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700 & Above Employee
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Technical Support Representative I (General Accounting Systems)
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Dec 2003 - Oct 2005
• Guided customers through troubleshooting scenarios and provided an explanation of why the issue occurred, how it is solved, and how to avoid similar problems in the future. • Educated customers on basics of computer hardware components and security application systems including firewalls, proxy communication, and antivirus software configuration. • Provided exceptional customer service by applying basic understanding accounting and accounting systems of Lacerte Tax and EasyACCT to replicate and resolve customer issues on the first call. • Identified problems, diagnosed causes and determined corrective actions regarding computers, printers, Intuit and non-Intuit software, and network connectivity issues. • Approached customers promptly and friendly in order to provide help in locating the product that suits their needs based on product knowledge. • Encouraged new customers to open accounts and encouraged already existing customers to renew product licenses or enhance current account features. • Communicated respectfully by referring to valued customers by name consistently. • Conducted studies pertaining to the development of new information systems to meet current and projected needs. • Planned and prepared technical support information in relation to issue resolution for various problems. • Documented case description and solution in detail accurately and efficiently. • Responded to written and telephone queries related to operating system and/or software problems. • Participated in Individual, Partnership, and Corporate tax preparation training. Show less
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Virginia Tech Transportation Institute
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Blacksburg, VA
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Research Assistant
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Jan 2003 - Jun 2003
• Applied knowledge of experimental design and human factors engineering to assist in modifying experiment to achieve more precise results. • Documented trial data for use in experimental analyses. • Provided assistance with placement of experimental materials in order to collect data more efficiently. • Assisted researchers in collecting, processing, and analyzing experimental data to be used in infrared visibility systems in vehicles. • Applied knowledge of experimental design and human factors engineering to assist in modifying experiment to achieve more precise results. • Documented trial data for use in experimental analyses. • Provided assistance with placement of experimental materials in order to collect data more efficiently. • Assisted researchers in collecting, processing, and analyzing experimental data to be used in infrared visibility systems in vehicles.
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Education
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2008 - 2011
Northern Virginia Community College
Associate of Science (AS), Electrical and Electronics Engineering -
2000 - 2003
Virginia Polytechnic Institute and State University
Electrical and Electronics Engineering
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