Experience

PASIA - Procurement and Supply Institute of Asia

• Philippines
• Truck Transportation
• 1 - 100 Employee

• Administrative and Operations Coordinator

  • May 2016 - Present

  Administrative responsibilities: - Perform other administrative duties such as filing, typing, scanning, printing of documents, photocopying, etc. - Distribute correspondence memos, letters, faxes and forms - Maintain contact lists - Maintain cleanliness and report any damage of office items (chairs, aircon, etc.) - Develop and update administrative systems to make them more efficient - Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies - Submit and reconcile expense reports - Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques Operation responsibilities (Public Trainings and Events): - Coordinates with instructors, obtains and distributes required instructional materials, and communicates schedules and details - Managing the preparation and production of marketing, training and events materials, including brochures, posters, flyers, etc. - Liaising with graphic artist and suppliers - Arranging for the effective distribution of materials - Maintaining and updating customers and attendees databases - Supporting the training coordinator, event lead and other colleagues - Assist in registrations and other important tasks during training and events (conferences, summits, etc.) Other responsibilities include: - Monitor employees attendance - Greet and welcome guests as soon as they arrive at the office - Provide general support to visitors and direct them to the appropriate person - Answer, screen and forward incoming phone calls - Receive, sort and distribute daily mails and deliveries - Deliver other tasks assigned by the team Show less