Experience

Community Ventures

• United Kingdom
• Hospitals and Health Care
• 1 - 100 Employee

• Administrative Personal Assistant

  • Sep 2023 - Present

  Stockton-on-Tees, England, United Kingdom

• Consultancy and Contracts Officer

  • Apr 2022 - Sep 2023

  United Kingdom



Hartlepool Borough Council

• United Kingdom
• Government Administration
• 500 - 600 Employee

• PA to the Director of Regeneration and Neighbourhoods

  • Aug 2009 - Apr 2022

  Hartlepool

• PA to the Director of Neighbourhood Services and the Head of Procurement and Property Services

  • Dec 2006 - Aug 2009

  Hartlepool This role included supervising / management of secretary and admin staff. dealing with confidential correspondence including grievances, investigations and disciplinary hearings, working to deadlines including unexpected deadlines, reorganising workload to accommodate new situations / events occurring. Organising diaries, liaising with outside bodies, Members and Members of the Public. Dealing with enquiries and ensure actions were carried out on behalf of the Director and Head of… Show more This role included supervising / management of secretary and admin staff. dealing with confidential correspondence including grievances, investigations and disciplinary hearings, working to deadlines including unexpected deadlines, reorganising workload to accommodate new situations / events occurring. Organising diaries, liaising with outside bodies, Members and Members of the Public. Dealing with enquiries and ensure actions were carried out on behalf of the Director and Head of Procurement and Property Services. Dealing with emails, information and correspondence as required and taking and producing minutes at meetings. Ensuring that deadlines for committee reports, 10 day response letters were adhered to. Carrying out appraisals for staff. Attendance at LMDP courses. Arranging accommodation / travel / and attendance at seminars and conferences. Supporting role to all members of the Neighbourhood Services Departmental Management Team. Dealing with members of the public on behalf of the Director with regard to queries and complaints including irate people. Also most areas of previous role within the Council.

• ·Procurement Support Officer and PA

  • Jun 2005 - Dec 2006

  Hartlepool Tasks in this role included: spend analysis of the authorities overall spend. Attendance and participation in procurement meetings. Attendance and minute taking at the Corporate Procurement Group and supporting admin role for the group. Liaising with other authorities within the Tees Valley. Ensuring that information including contracts and advertisements were displayed on the Council’s website. Advice and support on procurement matters to staff and members of the public. Participation… Show more Tasks in this role included: spend analysis of the authorities overall spend. Attendance and participation in procurement meetings. Attendance and minute taking at the Corporate Procurement Group and supporting admin role for the group. Liaising with other authorities within the Tees Valley. Ensuring that information including contracts and advertisements were displayed on the Council’s website. Advice and support on procurement matters to staff and members of the public. Participation and facilitation at Small and Medium Sized Employers events ensuring that small businesses and the voluntary sector were aware of the Council’s procedures and how they could be included in the select list for goods / works and services. Organising and updating the contracts register including liaising with other local authorities on contracts which were carried out in collaboration. Ensuring that information was gathered for the Council to participate in an e auction for stationery to ensure that efficiencies were met. Organising meetings / events with MP’s various other companies and outside bodies, unions and chief officers for the Joint Venture Company. Confidential information and correspondence. Support to the members of Procurement and Property Services Divisional Management Team when required. Participation in events / courses / seminars for North East Purchasing Organisation, North East Centre of Excellence and Strategic Procurement Network. Also any general admin tasks.

• Finance Admin Assistant

  • Apr 2001 - Jun 2005

  Hartlepool Tasks undertaken included admin / finance provision for about 50 people who worked within the building including a Chief Officer. Work load included all general admin tasks, looking after the reception and dealing with enquiries from members of the Council and public, typing committee reports and putting together Powerpoint presentations for the Chief Officer. Other areas of my post included arranging meetings, petty cash, car mileage claim forms, holiday and special leave entitlement… Show more Tasks undertaken included admin / finance provision for about 50 people who worked within the building including a Chief Officer. Work load included all general admin tasks, looking after the reception and dealing with enquiries from members of the Council and public, typing committee reports and putting together Powerpoint presentations for the Chief Officer. Other areas of my post included arranging meetings, petty cash, car mileage claim forms, holiday and special leave entitlement, entering and processing timesheets, invoicing, sickness monitoring, looking after various databases, and sorting and distributing post. I set up several new systems and put them in place to ensure that documents etc were easily tracked. I was required to take minutes of meetings when required and cover in the Directors Office when the need arose. My workload required me to be well organised to ensure that deadlines for all aspects of work were met.

• Clerk / Typist (Education Department)

  • Feb 2000 - Apr 2001

  Hartlepool I worked in the Education Department for 14 months both working as a clerk typist and covering as secretary in the Directors Office working with many of the Education staff and liaising with school heads. The tasks which I had to perform covered typing of various kinds from different types of sources, filing, arranging meetings and taking minutes. Confidentiality was an important part of this post.

• Secretary (Councillors Office)

  • Nov 1999 - Feb 2000

  Hartlepool Duties included taking messages from members of the public and other outside bodies or Council staff and passing them on to the relevant Councillor or person. Processing invoices and purchase orders on Council’s system. Making appropriate travel and accommodation arrangements for the Councillors’ and processing mileage and subsistence claims, as required. I was required to organise Ward Surgeries and deal with enquiries from members of the public, ordering stationery as it was required and… Show more Duties included taking messages from members of the public and other outside bodies or Council staff and passing them on to the relevant Councillor or person. Processing invoices and purchase orders on Council’s system. Making appropriate travel and accommodation arrangements for the Councillors’ and processing mileage and subsistence claims, as required. I was required to organise Ward Surgeries and deal with enquiries from members of the public, ordering stationery as it was required and also any other general office procedures. I have worked with people at all levels. I worked as part of a team in a busy office environment. My employment in the Councillors’ office gave me a wide and varied workload of which most were working to deadlines and confidential.



Mr D E Bartram

• Receptionist / Secretary

  • Feb 1999 - Mar 2001

  Hartlepool Responsibilities included opening, sorting and dealing with post. Meeting clients, booking appointments, taking payments. I produced various promotional materials including leaflets, posters, certificates for courses and information leaflets for clients. I was required to organise International Seminars and arrange flights and hotel accommodation as required by various means. I was also required to take minutes at meetings when requred



Greylin Engineering Ltd

• Accounts Clerk / Secretary

  • Jun 1995 - Feb 1999

  Hartlepool My duties were the administration of a busy Engineering company as a Secretary / Accounts Clerk. My duties included the following:- invoicing both sales and purchasing, VAT returns, bank reconciliations, credit control, wages, salaries, the company's financial month end and year end accounts, The manufacturing and updating of databases for sales, payroll year end, P60's National Insurance and pensions contributions, photocopy and producing the company's accounts as well as all general day to… Show more My duties were the administration of a busy Engineering company as a Secretary / Accounts Clerk. My duties included the following:- invoicing both sales and purchasing, VAT returns, bank reconciliations, credit control, wages, salaries, the company's financial month end and year end accounts, The manufacturing and updating of databases for sales, payroll year end, P60's National Insurance and pensions contributions, photocopy and producing the company's accounts as well as all general day to day admin tasks.I worked alone and supervised my responded to any queries raised. Show less



Hartlepool Health Authority

• Temporary Copy Typist

  • Aug 1988 - Aug 1988

  Hartlepool 2 week temporary contract.



James Graham and Company Timber Ltd

• Accounts / Stock Control Clerk

  • Jun 1984 - Nov 1987

  Hartlepool Stock Control, administration, accounts and credit control



English Martyrs YTS Scheme

• Trainee

  • Jun 1983 - Jun 1984

  Hartlepool Youth Training Scheme - Administration