Experience

Toronto Hydro

• Canada
• Utilities
• 700 & Above Employee

• Executive Assistant to Executive Vice Presidents

  • May 2015 - Present



Actavis plc (now Allergan)

• Ireland
• Pharmaceutical Manufacturing
• 700 & Above Employee

• Executive Assistant to the Commercial Strategy and Business Development Latin America Business Unit

  • Jul 2013 - Apr 2015

  Responsible for supporting the Vice-President in the day-to-day operations of the Latin American business unit, helping to ensure the smooth running of the administration and project management needs of the department. Responsible for supporting the Vice-President in the day-to-day operations of the Latin American business unit, helping to ensure the smooth running of the administration and project management needs of the department.



Microsoft

• United States
• Software Development
• 700 & Above Employee

• Business Administrator

  • Oct 2010 - Feb 2013

  Initially engaged by global software leader as an Executive Assistant to the Vice President of the Development and Platform Group, gradually gaining increased responsibility and taking on the support of two directors with the Public Sector division.• Took the initiative to learn the company’s policies and procedures governing expenses, translating newly acquired knowledge to review, approve and reconcile the expenses for a team of 45. • Played a key role in the onboarding of new employees, working in collaboration with the Human Resources department to integrate new hires through the set up email and ID badges, as well as through the delivery of expense report training. • Orchestrated a large-scale offsite annual team building event, taking charge of everything from agenda development and budget management through to catering, event planning and the incorporation of a fundraising event for the local food bank. . • Tracked employee training, goals and performance objective submissions, following up with staff to ensure that they kept up with mandatory training requirements. •Coordinated town hall meetings for staff, undertaking the development of PowerPoint presentations, invitation mail outs, and the setup of video conferencing tools.



Whirlpool

• Executive Coordinator to the VP and GM

  • Aug 2009 - Aug 2010

  2009-2010 Hired on to provide administrative and management support to a cross-functional senior leadership team, including the company President, the Vice President of Sales, and the Directors of Finance and Human Resources. During this time, demonstrated finely tuned communication and organizational capabilities in developing presentations, expense reports, invoices and correspondence. Additionally managed a complex and demanding schedule. 2009-2010 Hired on to provide administrative and management support to a cross-functional senior leadership team, including the company President, the Vice President of Sales, and the Directors of Finance and Human Resources. During this time, demonstrated finely tuned communication and organizational capabilities in developing presentations, expense reports, invoices and correspondence. Additionally managed a complex and demanding schedule.



IBM Canada Ltd.

• Executive Assistant

  • Jan 2004 - Jun 2009

  Originally contracted through a temporary agency to provide administrative support for a team of six senior Software Sales Executives. Based on superb performance, renewed contract and awarded the responsibility of supporting corporate executives after demonstrating a strong combination of organizational and interpersonal skills. • In supporting the Client Service Directors & Financial Leader, took ownership of the administrative procedures including, screening calls, managing complex calendars and serving as the key point of contact for the client service team. • As an assistant to the Director of Sales & Operations, coordinated all logistics and administrative functions for corporate meetings, booking venues and updating database, in addition to taking minutes and attendance.• Served as a liaison between VP of Applications Services and his business associates, applying solid interpersonal acumen to facilitate communication.• Presented a professional image as the first point of contact with clients, effectively responding to queries and concerns and providing customers with critical information on project status.• Managed calendars with an eye to maximizing executives’ productivity. Additionally handled office inventory, proactively ordering new supplies when necessary.• Utilized discerning judgement to screen, analyze and prioritize correspondence and requests for meetings, proactively sourcing additional information and data to support decision-making. • Relied upon to provide logistics coordination for travel itineraries, conference calls, in-person and e-meetings, and events for up to 250 people.• Employed exceptional multi-tasking talents to attend to the minutiae of daily operations, freeing up managers to focus on client relationships and core business objectives.• Created and managed internal databases to effectively organize key information for the sales team.



PROCESS PRODUCTS LIMITED (Permanently Closed as of 2020)

• Canada
• Industrial Machinery Manufacturing
• 1 - 100 Employee

• Executive assistant

  • 2000 - 2002



GE HealthCare

• United States
• Hospitals and Health Care
• 700 & Above Employee

• Staff Administrator

  • Jul 1998 - Jul 2000

  Joined this international manufacturer and distributor of precision medical technology to provide bilingual support to the Plant Manager. Span of accountabilities included bookkeeping, correspondence management, internal and external communications and oversight of office administration for five managers. Instrumental in the successful implementation of Use and Safety of Company Cars policies and procedures, a critical pre-requisite for obtaining Environmental Health Certification. Hands on involvement in creating the implementation action plan and instituting compliance tracking processes. Reorganized switchboard and security functions to substantially enhance plant safety and efficiency. Earned formal recognition for successfully arranging global meetings that required acute attention to detail and deadline sensitivity to handle everything from invitation distribution and facilities selection, to menu planning and on-site event coordination.