Experience

SPG architects

• United States
• Architecture and Planning
• 1 - 100 Employee

• Director Of Operations

  • May 2018 - Present

  Responsibilities include general management duties such as: - Provide guidance and strategies toward streamlining of finances and office expenses. - Coordinate Business State, Local, Federal and Sales Taxes with Accountant. - Maintain monthly and yearly operating budget. - Assist with Financial matters, ensuring all paperwork is issued on time, including checks, taxes and staff timesheets. - Bookkeeping and monthly reconciliation of bank statements, business lines of credit and credit cards. - Manage office maintenance: Coordinating cleaning service, arrange for necessary repairs and upkeep and review kitchen stock, order all kitchen and general office supplies. - Maintain records of employee total and billable hours and review with Principal on bi-yearly basis. - Work with payroll company on bi-monthly basis, managing and preparing staff payroll. - Assist with recruitment by reviewing resumes, organizing interviews with Principal and follow up. - Coordinate HR paperwork, including dates of employment, PTO requests and records, salary, dates of annual employee reviews. - Coordinate and plan occasional office events, including office meetings, professional seminars and continuing education courses. - Review Health and Liability Insurance Plans on a yearly basis and discuss changes, options and costs with Principal. - Conduct Office Policies reviews and updates periodically to provide a congenial working environment, while providing guidance and assistance to the staff to create a safe, clean, healthy and productive workspace. - Coordinate 401K Plan monthly and end-of-year profit sharing reports. - Prepare monthly clients Invoices while keeping track of payments and accounts receivable. - Manage office property and equipment leases. - Website maintenance and periodical updates of portfolio. - Act as liaison to IT Consultant to coordinate Software updates and IT needs. - Maintain and update records of Cad, Word and image files of current and past projects on Dropbox. Show less



West New York Pediatrics

• West New York, New Jersey, United States

• Assistant Manager

  • Aug 2016 - Feb 2018

  - Assist Doctor with staff management- hiring, training and scheduling. Performance reviews and counselling. - General office budgeting. - Maintain inventory of supplies, approval of costs and dealing with vendors. - Verify office charges and patient information, including insurance coverage and referrals. - Coordinate the Doctor schedule for patient visits/appointments. - Create and maintain proper staff schedules to ensure adequate coverage. - Complete registration for each transaction and balance money daily. - Implement office policies as described in the company handbook. - Discuss and recommend issues or potential procedural changes to the Practice. - Conduct orientation for new staff members. - Ensure that the clinic is compliant with all state and federal regulations regarding equipment. - Complete and send out daily log of vaccines and equipment temperature as required by state regulations. - Ensure that patient files are current and accurate according to policy for sign out, including HIPPA paperwork as per federal regulations. - Evaluate patient satisfaction by following up with phone calls to patients and as a way to ensure their continued medical care with the clinic. - Handle any complaints or problems that may arise on site with the patients. Show less



Grupo Escalante

• Maracaibo, Zulia State, Venezuela

• Assistant Manager

  • May 2009 - Jun 2016

  - Audit the sales process of the dealership, from the reception of the vehicles from Ford Motor Company to the payment and delivery of the same to the clients, verifying the sales records, making the registration in the system and reporting the results monthly to the Board of Directors based on the analysis performed. - Support the company in furniture requirements and building maintenance looking for suppliers and budgets to meet the request. - Review and approve the commissions of the Accounts Receivable Analyst, analyzing the monthly collections of the Services and Parts departments. - Review and approve the commissions generated by the Service and Parts Departments based on the monthly sales reports. - Evaluate Customer Service provided and satisfaction of the clients of the Sales and Service Departments, supervising on site and checking on the communications maintained with the clients on the AutoCRM System and the Customer satisfaction reflected in the surveys carried out by Ford Motor Company. - Monthly review of the vehicle insurance policies issued in all of the five dealerships (Ford, General Motors and Nissan), analyze and reconcile them with the reports generated by the Brokerage Company and report the results to the Board of Directors. - Assist the Board of Directors with travel arrangements. Show less



TIVENCA

• Venezuela
• Oil and Gas
• 1 - 100 Employee

• Treasury Analyst

  • Nov 2008 - May 2009

  - Discuss with the project managers the monthly costs to be included in the monthly invoices for each project. - Prepare invoices for clients and follow up until full payment is received. - Prepare monthly billing, sales and collections report for the finance manager to present to the Board of Directors. - Discuss with the project managers the monthly costs to be included in the monthly invoices for each project. - Prepare invoices for clients and follow up until full payment is received. - Prepare monthly billing, sales and collections report for the finance manager to present to the Board of Directors.