Experience

Australian Dental Association Victorian Branch Inc.

• Senior Administrative Assistant

  • Oct 2018 - Present

  PRIMARY* High level administrative and secretarial support to the ADAVB CEO, eviDent Foundation CEO, ADAVB Executive Committee, ADATas and ADAVB Management, including diary management, correspondence, preparation and collation of briefing materials for meetings, receiving and screening phone calls and emails and ensuring timely and accurate processing of documents for authorisation* Administrative support for various committees, including preparation and distribution of agenda papers, minutes, reports and action sheets, follow up action for various committees, elections and coordinating appointments to casual vacancies* Provide administrative assistance to ADAVB Regional Groups and Affiliated organisations * Organise meetings, events, briefings, catering, travel and accommodation arrangements* Maintenance of detailed administrative schedules, policy, contracts and claims registers, committee directories, Rules and By-Laws and the central records management system* Coordination of the Mentoring Program, including preparation of resources, coordinating induction and program sessions and evaluation report* Ensure a high standard of member service is maintained and enhanced by displaying friendly, responsive, courteous and effective interaction* Undertake forward planning and monitoring of key deadlines, meeting schedules and follow-up administrative activities SPECIFIC COMMITTEE SUPPORT* Executive; Finance Risk and Audit; Professional Provident Fund Policy Advisory; Disputes & Ethics; ADA Tasmania CouncilSECONDARY* Back up for Operations Manager as required* Assistance to Branch personnel as required* IT assistance / triage* Support for the State Delegates Forum for Regional Groups and the Volunteer Information Night* Member of Branch OH&S Committee* Contribute to the development and implementation of improved processes and procedures* Maintain Annual Planning Guide * Other duties as directed by the ADAVB CEO or ADAVB Operations Manager/ eviDent CEO

• Receptionist (Job Share 2 days per week)

  • Apr 2018 - Oct 2018

  PRIMARY DUTIES• Management of reception: greeting visitors, answering and transferring calls, managing mail and couriers, respond to or direct emails to general email address• Management of diaries: meeting rooms and car parks• Office administration: monitoring and ordering stationery and general office supplies, assistance with bulk mail outs, scanning, faxing, photocopying, data entry, management of staff contact list, ordering catering and meeting room set up for external meeting room bookings• Administrative support for Finance Manager: invoicing, data entry, EFTPOS transactions, receipting payments, reconciliation of credit card transactions, reconcile postage usage, updating credit card details, debt recovery• Administrative support for Membership Officer: updating member details, processing member applications, assistance with membership renewal processes.SECONDARY ADMINISTRATIVE DUTIES• Provide backup assistance to other Branch personnel as directed (eg. occasional support for other committees)• Provide reception and administrative support for the eviDent Foundation• Maintain Annual Planning Guide and Manual for the position• Other duties as directed by the CEO or Operations Manager/ eviDent CEO.



Haute House Fashion

• Founder and Curator

  • Jan 2018 - Present

  A curated collection of unique, designer and vintage pieces. A curated collection of unique, designer and vintage pieces.



Tamblyn Models

• 1 - 100 Employee

• Model

  • May 2016 - Dec 2021

  Movie extra - Aquaman (Warner Brothers, filmed 2017, released 26/12/18) Various catwalk assignments Movie extra - Aquaman (Warner Brothers, filmed 2017, released 26/12/18) Various catwalk assignments



Vasey RSL Care - Serving Those Who Served

• Australia
• Hospitals and Health Care
• 1 - 100 Employee

• Administration Officer (Property Services) PPT 3 days per week

  • May 2018 - Oct 2018

  Independent Living Units & Residential Sites Maintenance: * Coordinate appropriate Property Services staff and/or contractors to complete maintenance tasks as directed or required. * Liaise with maintenance staff, clients and contractors as to work scheduled, in progress and completed as directed by the Maintenance Coordinator. * Compile and distribute reports identifying incomplete jobs for follow up. Refurbishments: * Coordinate contractors and Property Services staff to complete refurbishments as directed by the Maintenance Coordinator. * Compile individual unit reports detailing costs of refurbishments. Contractors: Maintain up to date Compliance records for Public Liability and WorkCover. Finance: * Match invoices to jobs, code to correct chart of accounts code and enter into database system. * Assist with recording of Capital Expenditure against sites. * Monitor and reconcile Petty Cash for Property Services. Independent Living Units & Property Services Meetings: *Record minutes of meetings and distribute. Independent Living Units - Tenant Applications: * Assess and process applications for Independent Living Units in conjunction with ILU Manager. * Liaise with applicants, follow up outstanding matters pertaining to applications. * Maintain hard copy and online file and database systems. General Administration: * Complete filing and general administrative tasks as directed. * Provide relief for Reception 1 day a week at morning break and lunchtime or other ad hoc periods as required. * Update Independent Living Unit Resident details into fmXpert.



Ipswich City Council

• Australia
• Government Administration
• 500 - 600 Employee

• Administrative Officer

  • Dec 2008 - Mar 2018

   Bi-weekly processing of First and Final Reminder notices for overdue infringements via Pathway for all Council-generated infringements & manual infringement entry as required Uploading infringement information to State Penalties Enforcement Register (SPER) via both manual input & batch automatic upload Establishment of VIP (Voluntary Instalment Plan) infringement payments with SPER on behalf of customers Costing responsibilities (invoice processing, expense report creation, end of month processing & overdue receipt reminders) for 121 Council purchase cards Holiday relief as Debtors Administration Assistant – Processing invoice requests, raising and releasing invoice batches within Pathway system, daily debtors reconciliation/balance (between Pathway and Oracle), liaison with internal and external customers. Processing applications for pension remissions on rates and corresponding searches of Centrelink database and liaison with Concessions Services staff Processing external customer requests for waste services via Customer Engagement System Processing requests from Compliance regarding overgrown properties (Pathway & Oracle components)  Actioning requests in Billing & Licensing mailbox pertaining to animal registration Drafting of correspondence as required

• Administration Officer – Community Development and Community Safety

  • May 2004 - Dec 2008

   Taking & preparation of minutes of meetings including Safe City Steering Committee, Rosewood Walloon Consultative Committee and Branch staff meeting Assisting Community Development staff with their projects, including mail outs, establishment and maintenance of RSVP lists and liaising with external service providers Processing requests from Police Department for Safe City footage in a timely manner and liaison with Safe City staff Daily use of Oracle suite - raising purchase requisitions and receivals, internal ordering, P2P Admin Officer, Kronos (time sheets), Safe T Smart Administrator, entry of customer requests Customer service, eg counter enquiries and telephone, screening & appropriate distribution of calls Annual asset stocktake Drafting of correspondence as required

• Electorate Officer, Ipswich City Council 2004 Local Government Election Ipswich City Council

  • Jan 2004 - Apr 2004

   Assisting the Returning Officer in the day to day running of the Election Office Liaison with the public and electoral candidates Maintaining the Returning Officer’s electronic diary Use of AS400, Word and Excel Drafting of correspondence as required

• Personal Assistant to the City Solicitor

  • Apr 2000 - Jan 2004

   Preparation and compilation of legal documents including leases, agreements, summonses, deeds, briefs to barristers and other court documents Taking of oaths before a JP Company searches Maintaining the court diary Service Level Agreements including billing, end of month processing and costing Preparation and maintenance of the Budget for the Legal Branch Maintenance of the dog prosecution files Filing court documents Upkeep of the legal library Updating of the local laws on the computer including the gazettal process Screening / appropriate distribution of phone calls Raising purchase orders, direct payment and sundry debt requests Arrange appointments for City Solicitor and other officers including keeping electronic calendars Taking and preparing minutes of meetings Preparing the Roster Audit Report for Payroll Word processing/typing of general correspondence, reports and legal documents

•  Acting Legal and Contracts Officer

  • Jan 2000 - Apr 2000

   Opening tenders Maintenance of the Contracts Register Preparation of tender and contract documents Maintenance of contract information on the AS400 including contract schedules Raising purchase orders with or without retention Use of the contract follow-up system Screening phone calls & appropriate distribution of same Raising cheque requisitions and sundry debt requests Keeping electronic calendars of officers Taking and preparing minutes of meetings Word processing/typing of general correspondence, reports and contracts Drafting of correspondence as required

• Human Resources Administrative Officer

  • Aug 1997 - Jan 2000

   Word processing of various human resource documents Raising purchase orders and the payment of accounts Coordinating the time/flex sheets for the Human Resource Branch Screening and channelling telephone calls and office enquiries Arranging interviews Assembly of interview kits and notification of applicants Organising medicals Handling of highly confidential medical documents Appointment letters and memoranda Maintenance of the Temporary Employment Application files Preparation and distribution of minutes and agenda Filing, mail distribution Composition of correspondence Providing a high level of internal and external customer support

• Library Assistant

  • Aug 1995 - Aug 1997

   Customer Service Using the Library’s automated systems, OS/2 and HORIZON Assisting clients to search for information on Public Access Computers (PACs) Cataloguing including adding items and deletions Cash handling including reconciliation of petty cash and photocopier receipts Adding / amending memberships Word processing, typing, photocopying, etc Handling telephone enquiries Filing, both standard and the Dewey Decimal System (shelving/shelf tidying) Giving direction and assistance to clients as required Other duties as required, e.g. errands and messages