Experience

BKS - Business Knowledge Systems

• United States
• IT Services and IT Consulting
• 1 - 100 Employee

• Office Assistant

  • Feb 2022 - Present

  Plainfield, Illinois, United States



Track Group, Inc.

• United States
• Public Safety
• 1 - 100 Employee

• Executive Assistant

  • Feb 2020 - Aug 2020

  Naperville, Illinois, United States • Compile data from three online sources and seven internal reports to create Daily Device Report • Assemble materials for quarterly board meetings and prepare financial reports, memos and letters • Obtain contracts and related documents from government agencies via FOIA public records requests • Assist Marketing team with assembling marketing materials as well as, assist with coordinating events • Filing/retrieving HR documents and corporate records while uphold sensitive… Show more • Compile data from three online sources and seven internal reports to create Daily Device Report • Assemble materials for quarterly board meetings and prepare financial reports, memos and letters • Obtain contracts and related documents from government agencies via FOIA public records requests • Assist Marketing team with assembling marketing materials as well as, assist with coordinating events • Filing/retrieving HR documents and corporate records while uphold sensitive information in a confidence • Perform office duties that include managing a records database, ordering office and kitchen supplies • Receive and process deliveries, open/sort/distribute faxes, emails, mail and other correspondence • Arrange corporate events, such as sales meetings, dinners and staff events • Prepare office communications, such as memos, emails, announcements and other correspondence • Liaise with outsourced HR team and assist with new hire needs such as parking/security access • Provide support within the office and coordinate repairs of office maintenance and equipment Show less



CorpTrav

• United States
• Leisure, Travel & Tourism
• 1 - 100 Employee

• Office Manager

  • May 2019 - Jan 2020

  Naperville, IL • Create standard operating procedures and work with department heads to cross train and implement • Compile and input data from multiple reports to generate daily updates and monthly tracking using Smartsheet scorecards and dashboards of agent calls and ticketing activity • Manage Comdata corporate credit card account and create expense reports and cost center tracking • Liaison with property management for all building maintenance needs and create office access badges • Maintain… Show more • Create standard operating procedures and work with department heads to cross train and implement • Compile and input data from multiple reports to generate daily updates and monthly tracking using Smartsheet scorecards and dashboards of agent calls and ticketing activity • Manage Comdata corporate credit card account and create expense reports and cost center tracking • Liaison with property management for all building maintenance needs and create office access badges • Maintain inventory of office supplies, negotiate and communicate with vendors and process invoices • Develop business relationship with airline/hotel groups, arrange visits and coordinate meetings • Update organization chart, floor layout along with new hire orientation and work space set up • Coordinate corporate events, including meetings, employee recognition, holiday parties • Construct and implement an evacuation/take shelter plan and update emergency procedures • Recognized a with CorpStar Award for contribution to process improvement Show less



QAD Precision (Precision Software)

• United States
• Transportation, Logistics and Storage
• 1 - 100 Employee

• Office Manager / Senior Administrative Assistant

  • Aug 2014 - Apr 2019

  Downers Grove, IL • Directly supported President with detailed international travel booking and expense report submission, managed complex calendar in multiple time zones while maintaining confidentiality with sensitive material • Assisted four Vice Presidents, as well as, supported Dublin, Ireland office, coordinated team meetings, quarterly management meetings, and employee events along with a weekly escalation team meeting • Executed a multifaceted office relocation for 27 team members, working closely… Show more • Directly supported President with detailed international travel booking and expense report submission, managed complex calendar in multiple time zones while maintaining confidentiality with sensitive material • Assisted four Vice Presidents, as well as, supported Dublin, Ireland office, coordinated team meetings, quarterly management meetings, and employee events along with a weekly escalation team meeting • Executed a multifaceted office relocation for 27 team members, working closely with property management and general contractor • Scheduled local meetings for the office and coordinated team events including group training sessions • Main point of contact for technology support, general office ordering requests, and liaison with corporate offices and Human Resources • Assisted with candidate interviews and new hire on-boarding • Assisted Sales/Marketing teams with competitive projects, proof reading and editing customer facing and internal documents including; emails, sales letters, brochures, and company website • Reconciled corporate credit cards, purchase requisitions, legal agreements and SOW’s • Recognized with two Key Contributor Awards and three Champion Awards Show less



Gibson Electric & Technology Solutions

• Administrative Assistant (Contract Assignment)

  • Feb 2014 - Jul 2014

  Downers Grove, IL • Assist Vice President and Project Managers create documents; transmittals, submittals, change orders, request for information and job logs within compliance of ISO 9001 guidelines • Monitor electronic project log, set up new files and maintain throughout project duration • Manage MS Access estimate database, create proposals, generate reports, correspond with corporate office • Review new bid specifications and contact vendors to request quotes to fulfill project requirements •… Show more • Assist Vice President and Project Managers create documents; transmittals, submittals, change orders, request for information and job logs within compliance of ISO 9001 guidelines • Monitor electronic project log, set up new files and maintain throughout project duration • Manage MS Access estimate database, create proposals, generate reports, correspond with corporate office • Review new bid specifications and contact vendors to request quotes to fulfill project requirements • Prepare end of project operation and maintenance manuals as well as closeout functions with archiving Show less



bioMerieux

• France
• Biotechnology Research
• 700 & Above Employee

• Office Coordinator (Contract Assignment)

  • Nov 2012 - Feb 2013

  Lombard, IL • Created and maintained a detailed filing system for new Human Resources Manager in addition to setting up first responder training and a safety evacuation plan • Set up energy efficient practices and equipment including creating copy standards and developing a recycling center to establish the organization as a green company • Assisted in implementing corporate nationwide standards including updating MSDS books • Supported the departing Plant Manger with detailed international travel… Show more • Created and maintained a detailed filing system for new Human Resources Manager in addition to setting up first responder training and a safety evacuation plan • Set up energy efficient practices and equipment including creating copy standards and developing a recycling center to establish the organization as a green company • Assisted in implementing corporate nationwide standards including updating MSDS books • Supported the departing Plant Manger with detailed international travel including in depth expense reports Show less



Electro-Motive Diesel thru Sterling Engineering

• Office Manager (Contract Assignment)

  • Nov 2011 - Oct 2012

  Burr Ridge, IL • Managed new hire set-up, on-boarding and security clearance for employees and contractors with input of timesheets bi-weekly into Kronos time attendance and created TimeControl reports • Proactively generated presentations/reports including spreadsheets and flow diagrams for special projects • Calendar management, scheduling itinerary/meetings with related activities including coordinating conference calls, videoconferences and international telecommunication requests • Created… Show more • Managed new hire set-up, on-boarding and security clearance for employees and contractors with input of timesheets bi-weekly into Kronos time attendance and created TimeControl reports • Proactively generated presentations/reports including spreadsheets and flow diagrams for special projects • Calendar management, scheduling itinerary/meetings with related activities including coordinating conference calls, videoconferences and international telecommunication requests • Created confidential and detailed purchase requisitions in SAP database • Arranged detailed travel plans, including international visa requirements and expense processing • Worked as a liaison between on-site property management and corporate office staff in coordinating relocation of forty-eight engineers from headquarters to remote office Show less



STA Group

• United States
• IT Services and IT Consulting
• 1 - 100 Employee

• Office Manager / Executive Assistant

  • Aug 2008 - Jul 2011

  Chicago, IL • Independently managed office operations for two locations, including detailed travel coordination • Coordinated client based employee housing from origination; including a comprehensive summary of expense activity, utility invoicing, and QuickBooks entry • Responsible for approving and maintaining expense process for traveling employees with input into QuickBooks and payment allocation • Provided human resources functions; resume conversion, background screenings new hire… Show more • Independently managed office operations for two locations, including detailed travel coordination • Coordinated client based employee housing from origination; including a comprehensive summary of expense activity, utility invoicing, and QuickBooks entry • Responsible for approving and maintaining expense process for traveling employees with input into QuickBooks and payment allocation • Provided human resources functions; resume conversion, background screenings new hire packets • Assisted with scheduling, client communication/documentation and received visiting guests with coordination of in house as well as, off sight meetings Show less



V-Land Corporation / IKE Builders

• Office Manager / Executive Assistant

  • Jan 2004 - May 2008

  Chicago, IL • Assisted Director of Construction, Director of Property Operations and Developers • Communicated with contractors, organized bids, distributed contracts and submitted change orders as well as maintained inventory of certificate of insurance log for sub-contractors • Executed an organizational system to categorize documentation and updated the legal entity log • Assisted with client based accounting tracking and maintained the job expense reports • Managed corporate apartment… Show more • Assisted Director of Construction, Director of Property Operations and Developers • Communicated with contractors, organized bids, distributed contracts and submitted change orders as well as maintained inventory of certificate of insurance log for sub-contractors • Executed an organizational system to categorize documentation and updated the legal entity log • Assisted with client based accounting tracking and maintained the job expense reports • Managed corporate apartment scheduling, stock levels and arranged availability • Maintained status of job production including permit application process and adherence to ordinances Show less



Unitech Systems, Inc

• United States
• Airlines and Aviation

• Office Assistant / Regional Coordinator

  • Aug 2001 - Dec 2004

  Naperville, IL • Provided support/assistance to twenty Managers, included Market Sector Leaders and sales teams • Compliance with budgeting/expenditure control and updated customer contract legal files • Calendar management and expense processing for team as well as Sales Managers • Researched key information for existing customers to assist in targeting and pinpointing strategic sales • Organized travel itineraries for domestic/international with conference planning and media presentations… Show more • Provided support/assistance to twenty Managers, included Market Sector Leaders and sales teams • Compliance with budgeting/expenditure control and updated customer contract legal files • Calendar management and expense processing for team as well as Sales Managers • Researched key information for existing customers to assist in targeting and pinpointing strategic sales • Organized travel itineraries for domestic/international with conference planning and media presentations • Assisted sales staff with project proposals, customer correspondence and trade show specifics Show less



Montalbano Majestic International

• Office Manager / Administrative Assistant

  • Jul 1996 - Aug 2001

  Bellwood, IL • Implemented an operational process, maintained status reports and MSDS manuals • Assisted in creating an Employee Handbook which defined corporate policies and guidelines such as job descriptions, company benefits and safety regulations • Logged production inventory as well as maintained warehouse and office supply inventory levels • Created market campaigns, designed catalogs for wholesale, retail and contract customers • Transitioned a manual ledger reporting system to… Show more • Implemented an operational process, maintained status reports and MSDS manuals • Assisted in creating an Employee Handbook which defined corporate policies and guidelines such as job descriptions, company benefits and safety regulations • Logged production inventory as well as maintained warehouse and office supply inventory levels • Created market campaigns, designed catalogs for wholesale, retail and contract customers • Transitioned a manual ledger reporting system to computerized accounting software system • Managed Human Resource policies and procedures, controlled confidential documentation including job performance evaluations and payroll processing Show less