Experience

Encore Senior Living

• Hospitals and Health Care
• 1 - 100 Employee

• Accounts Payable Team Lead

  • May 2022 - Present

   Train and supervise the daily work and activities of Accounts Payable Specialist  Ensure that all work is properly coded and entered into Yardi and MatrixCare before final approval  Identify any opportunities to make process improvements that will make the department run efficiently  Vendor maintenance including receipt of W9’s  Oversee the completion of the weekly check runs in accordance with the aging and ACH payments  Manage the A/P email by responding to any inquiries, retrieving all invoices  Establish and maintain a working relationship with vendors regarding invoices and payments  Review and process employee expense reports and petty cash  Reimburse the parent company from all properties using AMEX  Ensure that all invoices are recorded in the correct GL period Show less



Nealey Foods, Inc.

• United States
• Food and Beverage Services
• 1 - 100 Employee

• Staff Accountant

  • Feb 2020 - Jan 2023

  • Assist the Accounting Department with its day-to-day activities • Daily/weekly A/P work including data entry into accounting software through check run/mailing and ACH prep • Answer phone calls and respond to emails and voice mails from vendors (suppliers, freight companies, etc.) and provide timely assistance/resolutions. • Research/track and resolve discrepancies (POD, BOL, etc.) in a timely manner • Resolve web timecard issues weekly (calling staff for missing times, etc.) • Reconcile general ledger accounts as assigned • Prepare freight, fleet fuel, fleet maintenance, payroll and other reports as needed on a weekly, monthly and quarterly basis • Will Call Department support at end of day (customer contact, order filling in ERP system) • Run End of Day reports and email to appropriate personnel • Assist with administrative duties as necessary including filing, faxing, scanning, etc. • Complete special projects as assigned by the Accounting Manager and the Controller • On site Sunday evening sales order entry support • Assist with month end and year end close Show less



Focus Development, LLC

• United States
• 1 - 100 Employee

• Accounts Payable Accountant

  • Jan 2018 - Feb 2020

  • Process soft cost and corporate invoices electronically via Timberscan • Ensure invoices are entered with the correct construction draw • Process Contractors and Sub Contractors Pay Applications for payment • Reconcile credit card accounts including Amex and Citizens • Process personal expense reports • Run macros for weekly check run selection and obtain signature on checks before mailing • Electronically file check copies through Timberscan • Process manual checks for Wires and ACH transactions • Request lien waivers from vendors for release of checks • Resolve vendor inquiries and discrepancies • Create policies and procedures for new tasks Show less



Savor Chicago

• Chicago, IL

• Accounts Payable Staff Accountant

  • Aug 2016 - Jan 2018

  • Scan, code and separate manual invoices and invoices from Eatec batches • Download vendor invoices from Agilysys and upload into Solomon for payment processing • Match purchase orders with correct invoices • Create manual purchase orders for invoices that have rejected purchase orders • Communicate with various department Managers to resolve purchase order discrepancies • Train and oversee the work of 1 Accounts Payable Clerk • Enter manual check payments for ACH vendors • Make sure all invoices for company Amex card are processed before the end of the month • Perform weekly check run, create positive pay file and export it from Solomon to a Word file • Prepare and enter Journal Entries and accruals • Contact vendors requesting statements and outstanding invoices for month end close • Print detailed general ledger and complete Balance Sheet Account Reconciliations at month end • Resolve all vendor discrepancies regarding payment • Update procedures manual as new tasks become available • Record and update vendors Certificate of Insurance records • Prepare files for Audit Show less



Seyfarth Shaw Law Firm

• Accounts Payable Specialist

  • Dec 2014 - Aug 2016

  • Verify and process Chicago and West Coast invoices through Chrome River System • Export from Chrome River and upload payables into Elite System • Perform daily/weekly check runs and obtain approval signatures • Initiate wires/ACH through Global Exchange • Communicate with Attorneys, Secretaries, Office Administrators and outside vendors regarding payment inquiries and discrepancies • Process invoices through COD (checks on Demand) for East and West Coast offices • Enter manual invoices for anticipated costs Show less



Marc Realty

• United States
• Real Estate
• 1 - 100 Employee

• Accounts Payable/Receivable

  • Apr 2014 - Dec 2014

  • Enter vendor invoices into Timberline system • Perform daily/weekly check run and distribute for approval signatures • Enter manual checks for auto debit utilities and mortgages • Export and upload miscellaneous billing charges from Excel and prepare rent statements for tenants • Communicate with Property Managers, Property Accountants on a daily basis • Make deposits via bank scanner, apply payments to tenant accounts and prepare cash receipts • Bank reconciliations • Enter and apply credits, charges and charge adjustments to tenant accounts • Reports to Controller Show less



Paper Source

• United States
• Retail
• 500 - 600 Employee

• Merchandise Payables Coordinator

  • Aug 2011 - Apr 2014

  • Report to the CFO and also work closely with the Accounting Manager • Train and oversee performance of Clerks and potential employees for accounts payable positions • Match purchase order, receipt and invoice for payment processing • Code and obtain approval signatures before entering in Great Plains. • Cut checks and distribute checks to CFO for signing on a weekly basis • Export check selection into Microsoft Excel report, update aging summary and forward report to CFO • Communicate with buyers for a resolution to price variances • Special attention to detail regarding discount vendors • Prioritize emergency requests for COO, CFO, Human Resources, and Architectural Design Department for new construction and Payroll Staff. • Maintain files of check copies in a central location • Research and respond to all vendor inquiries and discrepancies • Prepare files for yearly audit Show less



Alion Science and Technology

• Chicago, IL

• Accounts Payable Consultant (Temp Assignment)

  • Apr 2007 - Jul 2007

  • Full Cycle Accounts Payable for high volume industry • Performed weekly check runs • Obtained approvals for invoice entry • Resolve vendor discrepancies and inquiries • Full Cycle Accounts Payable for high volume industry • Performed weekly check runs • Obtained approvals for invoice entry • Resolve vendor discrepancies and inquiries



Trizec Properties

• Real Estate
• 1 - 100 Employee

• Accounts Payable Specialist

  • Oct 2001 - Dec 2006

  Process invoices for 13 large commercial properties, vendor inquiries and discrepancies, resolve internal issues with property managers, obtain correct approval signatures on invoices and signatures from controllers on checks over $50,000 Process invoices for 13 large commercial properties, vendor inquiries and discrepancies, resolve internal issues with property managers, obtain correct approval signatures on invoices and signatures from controllers on checks over $50,000



Burnham Management Company

• Chicago, IL

• Accounts Payable Specialist

  • Oct 2000 - Oct 2001

  • Entered coded invoices for payment into Timberline System • Printed checks for utilities, mortgage, vendor payments, tenant utility allowances and security deposit interests • Run variance reports an distribute to the property managers • Bank account reconciliation, journal entries and input budgets • Submitted contracts to vendors for services to be rendered to the properties • Made monthly bank deposits of CHAC checks • Entered coded invoices for payment into Timberline System • Printed checks for utilities, mortgage, vendor payments, tenant utility allowances and security deposit interests • Run variance reports an distribute to the property managers • Bank account reconciliation, journal entries and input budgets • Submitted contracts to vendors for services to be rendered to the properties • Made monthly bank deposits of CHAC checks



IMC Properties

• Chicago, IL

• Accounts Payable Specialist

  • May 2000 - Oct 2000

  • Entered daily invoices to be paid, enter manual checks, void checks • Printed batch balance and edit report, run a daily check register and open payables report, select invoices to be paid, set up new vendors • Transferred A/P to G/L at the end of the month closing, print end of month reports, assist A/R with completion of deposit slips, receive rent payments • Entered daily invoices to be paid, enter manual checks, void checks • Printed batch balance and edit report, run a daily check register and open payables report, select invoices to be paid, set up new vendors • Transferred A/P to G/L at the end of the month closing, print end of month reports, assist A/R with completion of deposit slips, receive rent payments