Experience

Klamath Bird Observatory

• United States
• Research Services
• 1 - 100 Employee

• Assistant Director

  • Jul 2013 - Present

  • Supports the Executive Director managing heavy travel and meeting calendar. • Manages a Board of directors as well as acting as Board Secretary. • Sits on the Leadership Board with Executive Director and Science Director, helping to effectively and efficiently run the organization. Runs Staff Meetings. • Heads HR, operationalizing the department while implementing and executing a new and improved evaluation process. Tackles all elevated personnel issues, hiring and termination as well as researching and applying new health care and retirement systems for the organization. • Manages office keeping things running smoothly, supplies in stock, general organization for optimum performance of all staff. • Heads up development department, tracking donors, planning and hosting events, fee based trips and VIP outings. Implemented a planned giving program. • Planned and executed first annual Mountain Bird Festival raising over 38k in private sector funds. • Implemented new annual giving campaign, increasing average gift amount and overall campaign total exponentially for the organization • Tripled private sector fundraising since coming on board. • Plans all internal and external events; catering upon request. • Finance Administrator; writing, executing, invoicing and tracking close to one million dollars in grants and federal contracting. Generates reports and assists in high level accrual based accounting as well as handling the daily books for the organization. • Acts as IT department, handling all technology issues, advancements and systems; delegating as needed.



Bloomingdale's

• United States
• Retail
• 700 & Above Employee

• EXECUTIVE ASSISTANT to SENIOR VICE PRESIDENT and HR/OFFICE MANAGER

  • Mar 2010 - Present

  Supported the SVP and OVP utilizing strong calendar management skills and complex VIP meeting organization as well as arranging all travel and intricate expensesPrepared and submitted invoices for supplies, kitchen repairs, cleaning, and building servicesAssisted in gathering data, researching, organizing, formatting, editing, and general presentation preparation Work closely with the systems technologies; handling all escalated customer service issues personallyProject manager of the bloomingdales.com move, creating spreadsheets, projecting and synchronizing office logistics and calculated space and numbers to handle the AGS planChair of the spirit committee for all of blomingdales.com; choosing philanthropic endeavors, creating marketing materials, hosting events, arranging functions, generating excitement and coordinating the extensive volunteer projectsOrdered supplies, handled all Xerox and building and security issues as well as fire warden for the floorThe “McGyver” of the office, known for going above and beyond; whether pulling extra hours for a deadline, repairing the water purification machine, intense web-research or learning how to make balloon animals for a new initiative launch, no challenge is left unconqueredImplemented the “Green Campaign” for Bloomingdale’s central. Generating a proposal, securing financial backing, created an organizational structure for the execution and delegation of the campaign.Chaired the Spirit Committee for all of blomingdales.com; choosing philanthropic endeavors, creating marketing materials, hosting events, arranging functions, generating excitement, and coordinating the extensive volunteer projects

• TEMP EXECUTIVE ASSISTANT to CEO

  • Oct 2009 - Mar 2010

  Temporary EA for the CEO, COO and SVP of Bloomingdales Cooperate Fielded calls, researched articles, and wrote correspondence; both personal and professional for the CEO and COOCoordinated personal and work travel for CEO handling all e-mails and mailings while CEO was awayPatiently handled all VIP customer issues with warmth and understandingHandled materials daily of an extreme confidential mannerUsed time management skills to work in a fast paced environment with constantly changing priorities and physical errandsWhen temp job was completed the HR department searched for a permanent position with the company; interviewed and was hired as EA to the SVP where currently employed



Reid Design

• New Zealand
• Design
• 1 - 100 Employee

• PROJECT MANAGER

  • Jan 2010 - Jan 2012

  Hired as an Project Manager and design consultant to address excess office work and design projects Filed, structured and generally overhauled Julie’s working life to make her office more efficient and organized Managed large scale moves, construction projects and installations Took calls and handled issues with payment, invoices, returns and set up to meet the expectations of an owner who demands perfection Hired as an Project Manager and design consultant to address excess office work and design projects Filed, structured and generally overhauled Julie’s working life to make her office more efficient and organized Managed large scale moves, construction projects and installations Took calls and handled issues with payment, invoices, returns and set up to meet the expectations of an owner who demands perfection



Interiors

• Furniture and Home Furnishings Manufacturing
• 100 - 200 Employee

• PROJECT MANAGER / EXECUTIVE ASSISTANT

  • Jan 2007 - Jan 2009

  Managed large scale moves, construction and design projects Generated invoicing and pricing breakdowns Assisted in research, purchases, as well as coordinating delivery, set up and returns of purchased merchandise With excellent organizational skills became the go to for organization jobs Fielded e-mails and organized busy schedule and calendar Worked for VIP and celebrity clients where security and confidentiality were extremely important Managed large scale moves, construction and design projects Generated invoicing and pricing breakdowns Assisted in research, purchases, as well as coordinating delivery, set up and returns of purchased merchandise With excellent organizational skills became the go to for organization jobs Fielded e-mails and organized busy schedule and calendar Worked for VIP and celebrity clients where security and confidentiality were extremely important



REACH

• Hong Kong
• Telecommunications
• 200 - 300 Employee

• EXECUTIVE DIRECTOR

  • Jan 2006 - Jan 2007

  Coordinator of this non-profit organization, overseeing all current fundraising functions and establishing new events Supervisor of all areas and employees of REACH Arranged all transportation, accommodations and events while hosting VIP guests Enjoyed “rallying the troops” to gain better productivity and dynamic brainstorming Devised new processes to streamline workload enhancing communication and sustainability Coordinator of this non-profit organization, overseeing all current fundraising functions and establishing new events Supervisor of all areas and employees of REACH Arranged all transportation, accommodations and events while hosting VIP guests Enjoyed “rallying the troops” to gain better productivity and dynamic brainstorming Devised new processes to streamline workload enhancing communication and sustainability



UTAH SHAKESPERARE FESTIVAL

• TOUR MANAGER/ KEY HOLDER

  • Jan 2006 - Jan 2007

  Built and managed a strong and personable team of tour guides Met tour guests personally creating a warm and welcoming environment every morning Dealt with all press personnel and press releases Was solely selected to give tours to all disabled patrons and to produce a video tour and interview, which was released on PBS about travel for the disabled Built and managed a strong and personable team of tour guides Met tour guests personally creating a warm and welcoming environment every morning Dealt with all press personnel and press releases Was solely selected to give tours to all disabled patrons and to produce a video tour and interview, which was released on PBS about travel for the disabled



Red Rock Studio

• Reno, Nevada Area

• EXECUTIVE ASSISTANT/MANAGER

  • Jan 2004 - Jan 2006

  Initially hired as owners executive assistant but was quickly promoted to management Promoted to push this company into high gear and opened the chic boutique art gallery. Assisted in building an effective gallery team of artists, curators and employees fashioning a positive and creative work environment. Managed gallery calendar, employee conflicts and daily workings of the space. Delighted in solving customer issues. Initially hired as owners executive assistant but was quickly promoted to management Promoted to push this company into high gear and opened the chic boutique art gallery. Assisted in building an effective gallery team of artists, curators and employees fashioning a positive and creative work environment. Managed gallery calendar, employee conflicts and daily workings of the space. Delighted in solving customer issues.



Just Me Catering

• Chef and Owner

  • Jan 2000 - Jan 2005

  Personally built this boutique catering company Worked with the client to design unique menus in accordance with culinary desires and individual function needs Orchestrated set-up, clean up, serving and presentation of dishes Managed employee, supplies and equipment for daily function Solved problems on the fly with calm and collected manner; i.e.: tiny kitchens, added guests, no linens and last minute food allergies Personally built this boutique catering company Worked with the client to design unique menus in accordance with culinary desires and individual function needs Orchestrated set-up, clean up, serving and presentation of dishes Managed employee, supplies and equipment for daily function Solved problems on the fly with calm and collected manner; i.e.: tiny kitchens, added guests, no linens and last minute food allergies



KEDDY RANCH

• CHEF

  • Jan 1994 - Jan 2000

  Catered to a 20 plus person crew of hungry cowboys three times a day Baked fresh bread every morning and incorporated fresh vegetables into dishes whenever available Planned daily menus and organized weekly shopping trips to town to purchase ingredients Assisted in anyway needed including but not limited to, bottle feeding motherless calve, driving a swather, welding, repairing drainage ditches, mending fences, teaching children manners, tending garden, herding cattle, and birthing calves