Experience

Noctiluca Lighting, LLC

• United States
• Architecture and Planning
• 1 - 100 Employee

• Business Manager

  • Sep 2021 - Aug 2022

  Assisted Principal Lighting Designer with general administrative tasks. Supported business management projects by monitoring and tracking risks, issues and action items. Proposal preparation for Principal Lighting Designer. New Clients / Projects set up. Responsible for being up to date on company's certifications, renewals and initiate applications. Maintained and organized projects in InVision (for Project Tracker and Social Media). Responsible and managed Accounts… Show more Assisted Principal Lighting Designer with general administrative tasks. Supported business management projects by monitoring and tracking risks, issues and action items. Proposal preparation for Principal Lighting Designer. New Clients / Projects set up. Responsible for being up to date on company's certifications, renewals and initiate applications. Maintained and organized projects in InVision (for Project Tracker and Social Media). Responsible and managed Accounts Receivable in Quickbooks, invoice drafting, handled monthly billing for clients (fixed fee and hourly projects). Generated Certificate of Insurance for clients. Oversaw and improved deliveries through proactive coordination of daily operations. In charge of editing and updating employees time cards. In charge of keeping relevant records up to date & making sure all administration processes works effectively. Direct contact with clients and vendors. In charge of organizing company travel and events. Managed calendar for meetings, deadlines, events, social media posts. Managed phone calls & emails. Managed filing system in Google Suite. Managed and updates Website/ Instagram/ LinkedIn Social Media accounts and postings. Show less Assisted Principal Lighting Designer with general administrative tasks. Supported business management projects by monitoring and tracking risks, issues and action items. Proposal preparation for Principal Lighting Designer. New Clients / Projects set up. Responsible for being up to date on company's certifications, renewals and initiate applications. Maintained and organized projects in InVision (for Project Tracker and Social Media). Responsible and managed Accounts… Show more Assisted Principal Lighting Designer with general administrative tasks. Supported business management projects by monitoring and tracking risks, issues and action items. Proposal preparation for Principal Lighting Designer. New Clients / Projects set up. Responsible for being up to date on company's certifications, renewals and initiate applications. Maintained and organized projects in InVision (for Project Tracker and Social Media). Responsible and managed Accounts Receivable in Quickbooks, invoice drafting, handled monthly billing for clients (fixed fee and hourly projects). Generated Certificate of Insurance for clients. Oversaw and improved deliveries through proactive coordination of daily operations. In charge of editing and updating employees time cards. In charge of keeping relevant records up to date & making sure all administration processes works effectively. Direct contact with clients and vendors. In charge of organizing company travel and events. Managed calendar for meetings, deadlines, events, social media posts. Managed phone calls & emails. Managed filing system in Google Suite. Managed and updates Website/ Instagram/ LinkedIn Social Media accounts and postings. Show less



ELEN Consulting, Inc.

• United States
• Design
• 1 - 100 Employee

• Office Manager

  • Jul 2018 - Jul 2020

  Managed a team of 24 Electrical & Mechanical Engineers. Managed calendar, phone calls & emails. In charge of Accounts Receivable / Accounts Payable. Followed up on collections from AR Aging Report. Used Ajera software to set up new clients, open new projects & draft invoices. Established workflow processes, monitored daily productivity and implemented modifications to improve overall performance of personnel. Responsible for following up on outstanding invoices. Keeping… Show more Managed a team of 24 Electrical & Mechanical Engineers. Managed calendar, phone calls & emails. In charge of Accounts Receivable / Accounts Payable. Followed up on collections from AR Aging Report. Used Ajera software to set up new clients, open new projects & draft invoices. Established workflow processes, monitored daily productivity and implemented modifications to improve overall performance of personnel. Responsible for following up on outstanding invoices. Keeping relevant records up to date & making sure all administration processes work effectively. Direct point of contact for property management and vendors. Coordinated special projects and managed schedules. In charge of organizing and managed company events. Organized Lunch & Learn with representatives. Managed incoming and outgoing correspondence, interdepartmental coordination, filing system. In charge of purchasing office supplies & managed a monthly inventory. Show less Managed a team of 24 Electrical & Mechanical Engineers. Managed calendar, phone calls & emails. In charge of Accounts Receivable / Accounts Payable. Followed up on collections from AR Aging Report. Used Ajera software to set up new clients, open new projects & draft invoices. Established workflow processes, monitored daily productivity and implemented modifications to improve overall performance of personnel. Responsible for following up on outstanding invoices. Keeping… Show more Managed a team of 24 Electrical & Mechanical Engineers. Managed calendar, phone calls & emails. In charge of Accounts Receivable / Accounts Payable. Followed up on collections from AR Aging Report. Used Ajera software to set up new clients, open new projects & draft invoices. Established workflow processes, monitored daily productivity and implemented modifications to improve overall performance of personnel. Responsible for following up on outstanding invoices. Keeping relevant records up to date & making sure all administration processes work effectively. Direct point of contact for property management and vendors. Coordinated special projects and managed schedules. In charge of organizing and managed company events. Organized Lunch & Learn with representatives. Managed incoming and outgoing correspondence, interdepartmental coordination, filing system. In charge of purchasing office supplies & managed a monthly inventory. Show less



Boardwalk Law Firm

• Greater San Diego Area

• Office Manager / Legal Assistant

  • May 2016 - Feb 2018

  Managed calendar for hearings/ meetings, managed phone calls and emails. Responsible for Accounts Receivable, Accounts Payable and Payroll. Established workflow processes, monitored daily productivity and implemented modifications to improve overall performance of personnel. Drafted Stipulations, Settlement Agreements, Dismissals, Defaults (Entry and Package), Immigration Forms. Filled Dismissals, Notice of Settlements, Stipulation with courts, and prepared personal injury… Show more Managed calendar for hearings/ meetings, managed phone calls and emails. Responsible for Accounts Receivable, Accounts Payable and Payroll. Established workflow processes, monitored daily productivity and implemented modifications to improve overall performance of personnel. Drafted Stipulations, Settlement Agreements, Dismissals, Defaults (Entry and Package), Immigration Forms. Filled Dismissals, Notice of Settlements, Stipulation with courts, and prepared personal injury files. Followed up on medical records and case information. Maintained computer and physical filing systems. Show less Managed calendar for hearings/ meetings, managed phone calls and emails. Responsible for Accounts Receivable, Accounts Payable and Payroll. Established workflow processes, monitored daily productivity and implemented modifications to improve overall performance of personnel. Drafted Stipulations, Settlement Agreements, Dismissals, Defaults (Entry and Package), Immigration Forms. Filled Dismissals, Notice of Settlements, Stipulation with courts, and prepared personal injury… Show more Managed calendar for hearings/ meetings, managed phone calls and emails. Responsible for Accounts Receivable, Accounts Payable and Payroll. Established workflow processes, monitored daily productivity and implemented modifications to improve overall performance of personnel. Drafted Stipulations, Settlement Agreements, Dismissals, Defaults (Entry and Package), Immigration Forms. Filled Dismissals, Notice of Settlements, Stipulation with courts, and prepared personal injury files. Followed up on medical records and case information. Maintained computer and physical filing systems. Show less



Regus

• Luxembourg
• Facilities Services
• 700 & Above Employee

• Customer Service Representative / Administrative Support

  • Jul 2015 - May 2016

  Hosted new clients, new office set up, and video conferences. Maintained customer satisfaction with forward-thinking strategies focused on addressing customer needs and resolving concerns. Answering phone calls on behalf of clients (Evo Software) providing excellent customer service. Managed correspondences (incoming and outgoing). Provided primary customer support to internal and external customers. In charge of vendors invoices. Purchased office supplies. Clarified… Show more Hosted new clients, new office set up, and video conferences. Maintained customer satisfaction with forward-thinking strategies focused on addressing customer needs and resolving concerns. Answering phone calls on behalf of clients (Evo Software) providing excellent customer service. Managed correspondences (incoming and outgoing). Provided primary customer support to internal and external customers. In charge of vendors invoices. Purchased office supplies. Clarified customer issues and determined root cause of problems to resolve product or service complaints. Collected and analyzed customer information to prepare product or service reports. Show less Hosted new clients, new office set up, and video conferences. Maintained customer satisfaction with forward-thinking strategies focused on addressing customer needs and resolving concerns. Answering phone calls on behalf of clients (Evo Software) providing excellent customer service. Managed correspondences (incoming and outgoing). Provided primary customer support to internal and external customers. In charge of vendors invoices. Purchased office supplies. Clarified… Show more Hosted new clients, new office set up, and video conferences. Maintained customer satisfaction with forward-thinking strategies focused on addressing customer needs and resolving concerns. Answering phone calls on behalf of clients (Evo Software) providing excellent customer service. Managed correspondences (incoming and outgoing). Provided primary customer support to internal and external customers. In charge of vendors invoices. Purchased office supplies. Clarified customer issues and determined root cause of problems to resolve product or service complaints. Collected and analyzed customer information to prepare product or service reports. Show less



H.I.G. Capital

• United States
• Venture Capital and Private Equity Principals
• 700 & Above Employee

• Junior Executive Assistant

  • Oct 2012 - May 2015

  Assisted 15 executives (CEO, VP, Principals and Associates). Used advanced software to prepare documents, reports and presentations. Created expense reports on Concur, budgets and filing systems for management team. In charge of handling vendors invoices. Answered high volume of phone calls and email inquiries. Managed busy calendars, meetings, travel arrangements, video conferencing, and conference Calls. Managed incoming and outgoing correspondence and interdepartmental… Show more Assisted 15 executives (CEO, VP, Principals and Associates). Used advanced software to prepare documents, reports and presentations. Created expense reports on Concur, budgets and filing systems for management team. In charge of handling vendors invoices. Answered high volume of phone calls and email inquiries. Managed busy calendars, meetings, travel arrangements, video conferencing, and conference Calls. Managed incoming and outgoing correspondence and interdepartmental coordination. In charge of purchasing office supplies and managed monthly inventory. Managed digital and physical filing systems. Show less Assisted 15 executives (CEO, VP, Principals and Associates). Used advanced software to prepare documents, reports and presentations. Created expense reports on Concur, budgets and filing systems for management team. In charge of handling vendors invoices. Answered high volume of phone calls and email inquiries. Managed busy calendars, meetings, travel arrangements, video conferencing, and conference Calls. Managed incoming and outgoing correspondence and interdepartmental… Show more Assisted 15 executives (CEO, VP, Principals and Associates). Used advanced software to prepare documents, reports and presentations. Created expense reports on Concur, budgets and filing systems for management team. In charge of handling vendors invoices. Answered high volume of phone calls and email inquiries. Managed busy calendars, meetings, travel arrangements, video conferencing, and conference Calls. Managed incoming and outgoing correspondence and interdepartmental coordination. In charge of purchasing office supplies and managed monthly inventory. Managed digital and physical filing systems. Show less



Alii Nui Modas

• Rio de Janeiro Area, Brazil

• Office Manager

  • Jan 2009 - Oct 2012

  In charge of Payroll, AR/AP and filing of documents. Point of contact for vendors, purchased office supplies. Point of contact for accounting department. Established workflow processes, monitored daily productivity and implemented modifications to improve overall performance of personnel. Coordinated special projects and managed schedules. Managed client’s invoices and followed up on outstanding invoices. Analyzed data related to administrative costs and spending trends to… Show more In charge of Payroll, AR/AP and filing of documents. Point of contact for vendors, purchased office supplies. Point of contact for accounting department. Established workflow processes, monitored daily productivity and implemented modifications to improve overall performance of personnel. Coordinated special projects and managed schedules. Managed client’s invoices and followed up on outstanding invoices. Analyzed data related to administrative costs and spending trends to prepare budgets for personnel. Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving. Show less In charge of Payroll, AR/AP and filing of documents. Point of contact for vendors, purchased office supplies. Point of contact for accounting department. Established workflow processes, monitored daily productivity and implemented modifications to improve overall performance of personnel. Coordinated special projects and managed schedules. Managed client’s invoices and followed up on outstanding invoices. Analyzed data related to administrative costs and spending trends to… Show more In charge of Payroll, AR/AP and filing of documents. Point of contact for vendors, purchased office supplies. Point of contact for accounting department. Established workflow processes, monitored daily productivity and implemented modifications to improve overall performance of personnel. Coordinated special projects and managed schedules. Managed client’s invoices and followed up on outstanding invoices. Analyzed data related to administrative costs and spending trends to prepare budgets for personnel. Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving. Show less



NH Telecom

• Rio de Janeiro Area, Brazil

• Office Manager / Executive Assistant

  • Jan 2010 - Jul 2012

  Personal Assistant for two C-level executives (former Senator). Developed organizational procedures and systems for filing, billing, accounts payable, payroll and scheduling. Managed calendar and made travel arrangements. Managed phone calls, emails and correspondences. Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving. Managed personal errands for executives. Performed administrative support tasks such as proofreading… Show more Personal Assistant for two C-level executives (former Senator). Developed organizational procedures and systems for filing, billing, accounts payable, payroll and scheduling. Managed calendar and made travel arrangements. Managed phone calls, emails and correspondences. Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving. Managed personal errands for executives. Performed administrative support tasks such as proofreading, transcribing handwritten information, invoicing, balancing sheets and creating spreadsheets and other documents. Oversaw scheduling of conference rooms, meetings, catering and other operational tasks to reduce potential conflicts. Compared vendor prices and negotiated for optimal savings. Show less Personal Assistant for two C-level executives (former Senator). Developed organizational procedures and systems for filing, billing, accounts payable, payroll and scheduling. Managed calendar and made travel arrangements. Managed phone calls, emails and correspondences. Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving. Managed personal errands for executives. Performed administrative support tasks such as proofreading… Show more Personal Assistant for two C-level executives (former Senator). Developed organizational procedures and systems for filing, billing, accounts payable, payroll and scheduling. Managed calendar and made travel arrangements. Managed phone calls, emails and correspondences. Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving. Managed personal errands for executives. Performed administrative support tasks such as proofreading, transcribing handwritten information, invoicing, balancing sheets and creating spreadsheets and other documents. Oversaw scheduling of conference rooms, meetings, catering and other operational tasks to reduce potential conflicts. Compared vendor prices and negotiated for optimal savings. Show less



Wells Fargo

• United States
• Financial Services
• 700 & Above Employee

• Lead Teller

  • Jun 2006 - Nov 2008

  Promote bank services and products and process sales referrals. Ensure all audit and compliance procedures are followed. Assist customers with banking transactions such as deposits, withdrawals, and purchasing of bank checks and money orders. ATM custodian: responsible for pulling ATM deposits, loading ATM with cash, and making sure ATM is in good working order. Order money for the bank and help tellers in getting money from and selling money to the vault. Assisting customers… Show more Promote bank services and products and process sales referrals. Ensure all audit and compliance procedures are followed. Assist customers with banking transactions such as deposits, withdrawals, and purchasing of bank checks and money orders. ATM custodian: responsible for pulling ATM deposits, loading ATM with cash, and making sure ATM is in good working order. Order money for the bank and help tellers in getting money from and selling money to the vault. Assisting customers with entering their safe deposit boxes and ensuring that safe boxes are flagged if further information is needed from the customer. Performing observations on tellers and coaching tellers from these observations. Ordering bank supplies, brochures, and business cards. Assisting Service Manager in completing schedules for the teller staff. Perform bank and teller cash drawer audits. Order and accept foreign currency and process foreign checks. Opening night depository and processing night drop bags. Show less Promote bank services and products and process sales referrals. Ensure all audit and compliance procedures are followed. Assist customers with banking transactions such as deposits, withdrawals, and purchasing of bank checks and money orders. ATM custodian: responsible for pulling ATM deposits, loading ATM with cash, and making sure ATM is in good working order. Order money for the bank and help tellers in getting money from and selling money to the vault. Assisting customers… Show more Promote bank services and products and process sales referrals. Ensure all audit and compliance procedures are followed. Assist customers with banking transactions such as deposits, withdrawals, and purchasing of bank checks and money orders. ATM custodian: responsible for pulling ATM deposits, loading ATM with cash, and making sure ATM is in good working order. Order money for the bank and help tellers in getting money from and selling money to the vault. Assisting customers with entering their safe deposit boxes and ensuring that safe boxes are flagged if further information is needed from the customer. Performing observations on tellers and coaching tellers from these observations. Ordering bank supplies, brochures, and business cards. Assisting Service Manager in completing schedules for the teller staff. Perform bank and teller cash drawer audits. Order and accept foreign currency and process foreign checks. Opening night depository and processing night drop bags. Show less