Experience

Redpath Sugar Ltd

• Canada
• Food and Beverage Manufacturing
• 1 - 100 Employee

• Executive Assistant

  • Nov 2008 - Present

  Provide proactive support for day-to-day administrative functions including preparation of reports, presentations, correspondence. Organize, coordinate and monitor all aspects of meetings, conferences, events both within and off-site. Maintain a busy and ever changing electronic calendar to avoid conflicts. Develop and maintain an electronic and paper-based filing system to optimize easy retrieval of documents. Coordinate extensive and complex travel arrangements for the President and other department personnel using the Concur Travel tool and liaise with the Travel Agency as and when needed. Prepare and maintain expense reports using Concur Expense tool. Negotiate yearly rate contracts with hotels. Order and maintain office supplies including furniture ensuring cost savings. Liaise with vendors for theme and items for employee gift baskets during the holiday season for both locations and organize their distribution. Act as a front-line customer service focal point of contact by screening calls and e-mails. Show less



BMO Capital Markets

• Canada
• Investment Banking
• 700 & Above Employee

• Executive Assistant

  • Sep 2006 - Aug 2008

  Proactively assist and support the Co-President including word processing and general secretarial functions. Manage the Co-President's calendar, plan and schedule meetings and follow-up on any action items. Monitor, review, business emails, act on with direction or bring forward for action, file and archive. Coordinate extensive travel arrangements and travel schedules. Schedule meetings, arrange meeting room set up both on-site and off-site. Prepare and maintain expense reports. Perform other related duties as assigned. Show less



Vincor International Inc

• Canada
• 1 - 100 Employee

• Senior Executive Assistant

  • Dec 2001 - Sep 2006

  VIncor International was an $800 M global wine company by revenue, the 8th largest in the world, with operations in Canada, the United States, Australia, New Zealand, South Africa and the United Kingdom. Provide proactive administrative support to the President & CEO and the CFO including all calendar management functions, word processing and other administrative functions. Make extensive national and international travel arrangements (flight, hotel, car, etc.). Arrange and schedule management meetings including booking conference rooms on and off site, organizing and assisting with conference calls, catering, etc. Coordinate with Board members, as well as internal and external contacts on behalf of the CEO and CFO. Liaise with Investor Relations and Public Relations to set up interviews, photo shoots, etc. Serve as an information resource to all staff concerning executive itineraries and schedules. Create extensive presentations for the CEO and CFO. Compile, maintain, and process all incoming mail. Prepare and maintain weekly expense reports for the CEO and the CFO. Coordinate winery tours for Board members and other contacts of the CEO and the Board. Petty Cash maintenance and reconciliation. Other duties as assigned. Show less



Krystal Bond Inc.

• Executive Assistant/Office Manager

  • Apr 2000 - Aug 2001

  support to the President and senior management team including word processing and general secretarial functions Control all administrative tasks effectively as Office Manager Daily interaction with customers, suppliers, clients and investors Internet research for sales staff Execution of complex presentation materials and preparation of company newsletters and press releases Complete revamping of the company website Built and effectively managed the entire company data base support to the President and senior management team including word processing and general secretarial functions Control all administrative tasks effectively as Office Manager Daily interaction with customers, suppliers, clients and investors Internet research for sales staff Execution of complex presentation materials and preparation of company newsletters and press releases Complete revamping of the company website Built and effectively managed the entire company data base



Ramada Hotel Toronto Airport

• Executive Assistant

  • Dec 1997 - Feb 2000

  Administrative support to the General Manager & Financial Controller including calendar management, travel arrangements and general secretarial functions. Coordinate departmental meetings and take minutes Administrative support to the General Manager & Financial Controller including calendar management, travel arrangements and general secretarial functions. Coordinate departmental meetings and take minutes



Engro Chemical Pakistan Limited

• Karachi, Pakistan

• Executive Secretary

  • Nov 1995 - Sep 1997

  Secretarial support to the Senior Vice President including word processing, travel arrangements and other secretarial functions Secretarial support to the Senior Vice President including word processing, travel arrangements and other secretarial functions



Hinopak Motors Limited

• Pakistan
• Motor Vehicle Manufacturing
• 300 - 400 Employee

• Executive Assistant

  • 1989 - 1995