Experience

Sunbird Engineering Ltd.

• Hong Kong
• International Trade and Development
• 1 - 100 Employee

• HR and Administrative Officer

  • Nov 2022 - Present



Telstra

• Australia
• Telecommunications
• 700 & Above Employee

• Administrative Supervisor

  • Dec 2020 - Oct 2022



Swiss Re

• Switzerland
• Insurance
• 700 & Above Employee

• Associate

  • Jun 2014 - Dec 2020

  • Handle incoming and outgoing letters / parcel logistics • General admin works - Filing & e-archiving • Record & manage CRES helpdesk records to ensure services being delivered within SLA • Extract data from ServiceNow and produce regional helpdesk report for CRES regional team • PA role for CRES Head APAC - Consolidate travel and expenses claims for Regional Head of CRES) and managing director's day-to-day schedule • Propose, arrange & coordinate catering services for Premium client meetings • Event setup - Presentation prep. and IT equipment setup prior client meetings • Managing Access card system and issuing badges for VIP/staff Show less



Nomura

• Financial Services
• 700 & Above Employee

• Administrative Assistant

  • Dec 2013 - Feb 2014

  Process incoming invoices, verification and consolidation into Summary Report Organize and coordinate business function Filing and administration work Finance tracking control, consolidate travel and expenses claim Process incoming invoices, verification and consolidation into Summary Report Organize and coordinate business function Filing and administration work Finance tracking control, consolidate travel and expenses claim



Johnson Controls

• Ireland
• Industrial Machinery Manufacturing
• 700 & Above Employee

• Administrativve Assistant / Helpdesk Operator

  • May 2008 - Dec 2013

  Second in Lehman Brothers as a helpdesk operator and Administrative Assistant.Helpdesk • Helpdesk operator• Assign helpdesk job to correspondence colleague• Maintain helpdesk log • Produce regional helpdesk report Facilities Management• Conducting building and grounds maintenance.• Managing services such as cleaning, waste disposal.• Carrying out regular site audits and inspections to identify any areas that need repairing.• Conducting regular facility audits for safety and compliance• Managing landlord relationships• Coordinating and facilitating workflow.• Developing maintenance plansProcurement• Managing service contracts.• Constantly source and review the capabilities of new and existing vendor • Negotiating lease renewals• Manage the procurement process and prepare all necessary documentation including prequalification, tendering, vendor evaluation, contract award process and vendor performance management• Monitoring the expiry date of contractFinancial• Controlling all maintenance and facilities spend in line with budgeted levels.• Reporting to senior managers on budgets and resources.• Budgeting preparation• Process incoming invoices, verification and consolidation into Summary ReportAdministration • Business trip booking (itinerary and hotel room booking)• Provide administrative supports to the Corporate Services department• Stationery Order• Maintain boss schedule• Meeting room booking, setup regional meeting, video conferencing• Travel and expenses reimbursement Show less

• Administrative Assistant

  • May 2005 - Apr 2008

  Second in Exxon Mobil as Administrative Assistant, Helpdesk Operator.Administration, Procurement, Vendor Management • Organize safety training to vendor• Liaise with contractors / workers for maintenance projects including quotation preparation, site supervision and co-ordination• Review and verify invoice information with contractor• Maintain financial records of scanned invoices with full supporting documents• Managing P/O processing and order follow up