Experience

Burke Rehabilitation Hospital

• United States
• Hospitals and Health Care
• 1 - 100 Employee

• Accounts Payable Specialist

  • May 2021 - Present



Rubin Bros Produce

• Assistant Office Manager

  • Jun 2018 - May 2021

   2 way matching of payables, batching, coding, and posting invoices in Produce Pro system Prepare vendor checks for mailing Research vendor statements and resolve any price or item discrepancies Assist with monthly AP accruals Perform various duties such as receiving and distributing mail, and filing Set up new vendors, update information as changes occur Handle all vendor correspondence via phone or email Manage and maintain vendor files, employee files, employee write-ups, vehicle registrations



WÜSTHOF-USA

• Accounts Payable Specialist

  • Feb 2016 - May 2018

  Review invoices and match purchase order receipts. Interact with vendors to resolve billing problems, post all payable, prepare and print checks for payment, and processing ACH payment for vendors. Process supply chain transactions, confirming costs and PO clearing reconciliation.Control all AP activity, organize cash requirements, process bank transfers and check runs.Organize and process payables, obtain approvals, code and input approximately 250 entries weekly.Process wire transfers for agency advances and settlement



Pernod Ricard USA

• United States
• 1 - 100 Employee

• T&E Processor

  • Jan 2012 - Jan 2016

  Audit expense reports and receipts for adherence to company policy.Authorize payment for all travel and entertainment expenses being certain to receive manager approval for items outside of company policy.Communicate with employees and manager on a continual basis via email and phone regarding policy questions and T&E issues.Administrator of the company’s T&E system.Maintain employee profiles in the T&E system making changes as new hires, terminations, and organizational changes occur.Administrator of the company’s corporate credit card program performing such as, submitting new card applications, deactivating cards for terminated employees in a timely manner, reconciling account of terminated employees, and notifying managers of outstanding balances on credit cards.Provide monthly reports and reports as needed to managers on employee expenses



Yonkers Contracting Company

• United States
• Construction
• 100 - 200 Employee

• Accounts Payable Clerk

  • Feb 2011 - Dec 2011

  Responsible for matching transmittals against vendor invoices, posting approved invoices, reviewing and posting all petty cash, prepare and print checks, ensuring timely payment of invoices (utilizing full advantage of all terms and discounts).Additional duties include filing, reconciling vendor statements, distributing mail, and troubleshoot vendor queries.Effectively process $1.2 million in monthly payables. Responsible for matching transmittals against vendor invoices, posting approved invoices, reviewing and posting all petty cash, prepare and print checks, ensuring timely payment of invoices (utilizing full advantage of all terms and discounts).Additional duties include filing, reconciling vendor statements, distributing mail, and troubleshoot vendor queries.Effectively process $1.2 million in monthly payables.



Pernod Ricard Travel Retail

• A&P Temp Analyst

  • Sep 2010 - Feb 2011



Wusthof-Trident of America Inc

• Accounts Payable Specialist

  • Dec 2007 - Jul 2009

  Accounts payable duties included reviewing invoices and travel expenses, matching purchase order receipts, interacting with vendors to resolve billing problems, posting all payables, preparing and printing checks for payment, and processing ACH payments for vendors.Additional duties included processing weekly payroll for up to 30 temporary staff members, printing daily bank transactions, posting current charges.Send out credit inquiries for customer credit applications.Effectively process $1.2 million in monthly payables.Assisted with a systems conversion from ACCPAC to Profit Tools.



Camera Dynamics

• Germany
• Machinery Manufacturing

• Accounts Payable Administrator

  • Dec 2005 - Sep 2007

  Responsible for matching receipts to items on inter-company invoices, coding and posting approved invoices, researching and resolving discrepancies with vendors, reviewing all travel expenses for accuracy, printing checks for suppliers, and maintaining detailed records. Additional duties included processing weekly payroll, cash applications, verifying all customer invoices for tax before distribution, and reviewing and releasing credit blocked orders.Utilized IFS/Citrix System for all functions.Effectively processed $2 million in monthly payables.Filled in for the Accounts Receivable Administrator as needed. Continued next page .Magali Figueroa



Coca-Cola Enterprises, Inc

• United States
• Manufacturing
• 1 - 100 Employee

• Accounting Assistant

  • Apr 1984 - Aug 2004

  Responsibilities for all aspects of accounting at this high volume distribution center serving the Bronx and Manhattan.Specific duties included reconciling accounts payable / receivable, resolving N.G. checks with responsible parties, preparing weekly payroll for 50 employees, reconciling payroll discrepancies, and generating and editing various financial/management reports.Also handled all banking; this involved preparing and verifying deposits, making adjustments, supervising Brinks pick-ups, ensuring proper credit was given, and resolving discrepancies.Served as liaison between sales, warehouse, distributors and office to resolve problems/issues.Promoted through the ranks from prior positions of Data Entry Clerk and Office Supervisor, gaining 'hands-on" experience in all aspects of office/accounting operation.Filled in for the Business Manager, as needed, with additional responsibility for resolving customer and employee issues.

• Office Supervisor

  • Oct 1994 - Apr 1997

  Supervised an office staff of 8 employees, with responsibility for scheduling, delegating assignments, preparing time sheets and ensuring proper completion of all work.Reconciled monthly accounts payable and receivable, researched and resolved account discrepancies, and prepared various financial reports for management.Other duties included processing Workers' Compensation and Vehicle Accident reports, resolving discrepancies with distributors, and supporting the Personnel Department as needed.

• Data Entry Clerk

  • Apr 1984 - Oct 1994

  Accurately keypunched all incoming and outgoing inventory via IBM 8100.Generated, printed, distributed and transmitted full goods report. Reconciled driver receipts with the total amount of cases on a daily basis.