Procurement Coordinator

• Aug 2022 - Present

. Responsible for onboarding new suppliers into business by fulfilling business needs such as supplier onboarding form, bank details, approvals etc. • Deploy and manage relevant procure to pay system. • Create purchase order, PO addendums in the system with required information. • Provide PO copies to the vendor by acknowledging PO been placed with Terms and conditions. • Supporting stakeholders and business partners on purchase order related queries such as add and reduced values, PO close and approval related information. • Educate business partners on procurement system policies and practices. • Work closely with IT, service providers and other stakeholders to develop robust data management processes and use of systems. • Prepare periodic reports as per agreed SLA by using excel, power BI, SharePoint, PPT for business. • Perform data analysis to identify data mismatch and vendor consolidation. • Plan and support supplier performance review including providing all necessary analytical and administrative support to these reviews. • Trouble shooting on different types of error that faced by business stakeholders in Sap system such as Goods receipt, Invoice receipt, PO line cancellation. • Handles expense management query – Corporate card application, Card limit increase, Termination of card. • Coordinate with accounts payable team to process payment by providing the related information and ensure the supplier should get paid on time. • Sending weekly vendor spend report and prepare presentation for the whole team to showcase and review the growth of the business. • Engage with business partners to understand their requirements and identify opportunities to enhance the system to meet these requirements. • Constantly focusing on the process improvement ideas and try to implement in our regular assignment to reduce time and improve productivity. Show less

Volunteer in NPO’s

• Jan 2022 - Oct 2022

Vendor Manager

• Jul 2020 - Sep 2021

. Establish and maintain vendor relationship. • Negotiate with the vendor to reduce the cost for business. • Prepare quarterly reports that evaluated all client deals. • Prepare contracts for stakeholders and other clients to review & sign. • Onboarding new vendors into the platform based on the terms & conditions required. • Maintained contact with clients and quickly address their concerns. • Handling escalations coming from the client end. • Regular follow up with the stakeholders to get the quotes and deliver the parts on time. • Creation of a database for all vendor related information. • Evaluating vendor performance and selecting the best supplier for the business needs. • Collaborate with the vendors to maintain long term relationships. • Maintain all the compliance related risks and solve the payment related issues for vendors. Show less

Procurement Specialist

• Feb 2016 - Apr 2020

. Accountable for creating requisition in the system based on the required details such as part no. description, quantity etc. • Responsible for sending request for quotation (RFQ) to the preferred suppliers and follow up with them to get the quotation on time. •Negotiation with the suppliers to get proper value for business orders. •Identifying the vendors as per company’s requirement. •Uploading the best quotation into the system and onboarding the vendor with terms and conditions. • Issuing PO’s and maintaining the prices quoted by the suppliers. • Confirming and acknowledging orders from vendors with getting best promise date. • Co-ordinate and expedite for the orders and ensuring timely delivery and suppliers are paid accordingly. • Sending mode of shipment information to the vendors as per lead time and approve them for a smooth shipment. • Keep a track record of the orders through channels and ensuring the part will reach warehouse on time. • Creation of NCR’s, Power NCR’s, Shipment Not Received (SNR)’s in case of defective part received in the warehouse or any missing part. • Resolving PTS and invoice related issues in queue and release the invoice holds. • Responsible for sending out open purchase order report including past dues, overdues, expedition, not approved PO’s, Incomplete PO’s and order acknowledgement every week to the suppliers and follow up for the update. Also sending out drawing mismatch report every week if the drawing is revised. • Responsible for doing Purchase Order Creation, PO amendments, PO cancellation, SDR’s, Short cycle PO’s, negative cycle PO’s and working on the issues such as price, quantity, revisions. • Preparing consolidated report weekly for client presentation about overdue invoices, open order, open REQ’s and RFQ’s. Creation of dashboard for the daily review and prepare charts for the weekly evaluation. • Providing BOM & drawings. • To review and process requisition with 100% accuracy in adherence to the business SLA. Show less

Administrative Executive

• Feb 2014 - Dec 2015

. Direct interaction with the customers in explaining the audiology/BASLP courses and getting their enrollment done on time. • Verifying documents in admission procedure. • Supporting administrative staffs. • Ensuring all the students are attending classes on time. • Conducting marketing research. • Helping HR in conducting interviews. • Preparing appointment letter for the new employees. • Training new employees and ensuring if everything is working in a perfect manner. . Direct interaction with the customers in explaining the audiology/BASLP courses and getting their enrollment done on time. • Verifying documents in admission procedure. • Supporting administrative staffs. • Ensuring all the students are attending classes on time. • Conducting marketing research. • Helping HR in conducting interviews. • Preparing appointment letter for the new employees. • Training new employees and ensuring if everything is working in a perfect manner.