Meetings Manager

• Mar 2022 - Present

Manage and implement logistical aspects of Governing Board Meetings, Digestive Disease Week (DDW), and The Liver Meeting® Convention Center including but not limited to: Budget Management, Event Resumes, Specs, F&B, AV, Internet, Electric Orders, Transportation, Travel, Signage, Housing blocks/pick-up and cut-off dates, Vendor Management, and reviewing, reconciling and submitting final billing. The Liver Meeting® •Manage onsite logistical needs for AASLD vendors•Create and manage the event resumes/specs, including food/beverage, show decorator and audio/visual set-up, for events at the Convention Center•Collaborate with AV vendor to design and plan the specs, CAD drawings, digital signage, layout of all AV for AASLD meeting spaces•Review, reconcile, and submit final billing (AV, General Contractor, Food and Beverage for the Convention Center, Offsite Receptions) •Coordinate AASLD Foundation events at The Liver Meeting® including logistical needs for VIP Donor Lounge and industry meetings•Manage specification and resources for any additional education assigned at the HQ Hotel•Work with Digital team to ensure all elements for platform, app and website are displaying properly and have all the correct information•Oversee and manage onsite contractors for TLM support (HQ Hotel, Digital, additional support)•Plan and implement the Governing Board and Foundation Board of Trustees MeetingsDigestive Disease Week® (DDW) - Project Manager •Responsible for meeting logistics, preferred housing, committee meeting logistics, hotel resume, Members’ Reception, private dinners, and travel arrangements•Prepare staff handbook preparations and proceduresTravel:•Manage Governing Board Travel, Staff and Faculty Transfers with AASLD Travel Agent•Create and maintain Travel Reports for AASLD’s Travel AgencyGoverning Board:•Conduct meeting facility research, create RFPs, review proposals, and negotiate hotel/vendor contracts for all four (4) meetings Show less

Registration Manager

• Jun 2021 - Mar 2022

Registration: The Liver Meeting® and Stand Alone Conferences• Develop and implement appropriate timelines/deadlines for TLM and SAC registration • Manage AASLD registration by providing oversight of registration activities, compliance, deadlines, review communications, provide quality assurance• Examine registration build to capture necessary attendee data while streamlining overall process• Prepare registration/attendee materials and correspondence; including confirmation messages and KBYG messages• Assist in general registration activities, respond to inquiries, and coordinate responses and follow up with customer call center• Manage and oversee registration vendors and onsite workers• Conduct planning meetings and pre- and post-meetings with AASLD staff and vendors• Identify, distribute and manage promotion codes for reduced registration offers• Oversee preparation and distribution of registration reports to track progress against previous years• Reconcile registration revenue with accounting staff• Collaborate with staff in assisting the department with the production of meeting related publications, including the registration brochure, Hepatology supplement, and final program books• Compile weekly and historical registration reports • Prepare registration rostersAffiliate Programs• Manages the digital application for affiliate programs held in conjunction with TLM• Reviews and updates the application at least annually and makes updates as needed• Monitors the status of applications and communicates with hotel representatives and with applicants as necessary• Works closely with the Director, Meetings and Sponsorships to ensure that approved affiliate programs receive confirmation of space and necessary informationTransportation• Work with travel agency to coordinate travel for VIPs, faculty and staff• Prepare lists of approved travelers with notes about reimbursable expenses• Arranges ground transportation from/to the airport for VIPs Show less

Customer Experience Coordinator

• Oct 2021 - May 2023

• Create monthly social media calendar • Manage Twitter, Facebook, Instagram - Post daily and monitor comments and feedback • Create and monitor Facebook events • Create Social Media Reports weekly • Create and send emails for auditions, monthly e-blasts, push emails, Know Before You Go, and After You Go • Check the website daily and update information when events are complete • Create all virtual programs and Talk Backs • Create monthly social media calendar • Manage Twitter, Facebook, Instagram - Post daily and monitor comments and feedback • Create and monitor Facebook events • Create Social Media Reports weekly • Create and send emails for auditions, monthly e-blasts, push emails, Know Before You Go, and After You Go • Check the website daily and update information when events are complete • Create all virtual programs and Talk Backs

Marketing Liaison/Event Coordinator

• Sep 2020 - Mar 2022

• Plan and execute events: coordinating vendor contracts, F&B, décor, registration and marketing including social media promotion, direct mailers, and e-blasts • Write social media content calendar each month to promote awareness • Maintain and coordinate special event requests, including maintaining the event calendar, completing O&I agreements and COI specifications per event • Plan and execute events: coordinating vendor contracts, F&B, décor, registration and marketing including social media promotion, direct mailers, and e-blasts • Write social media content calendar each month to promote awareness • Maintain and coordinate special event requests, including maintaining the event calendar, completing O&I agreements and COI specifications per event

Office Manager

• Jul 2020 - Apr 2021

Associate Producer

• Jan 2019 - Sep 2020

• Manages registration (Food & Beverage, Hotel Rooms, Air Travel and Activities) for complex programs • Creates, pulls, formats and cross-checks registration reports in Cvent • Develop event registration websites, manage pre-registration reports, and on-site registration• Acts as registration customer service for multiple programs by answering calls and maintaining multiple inboxes• Create Sponsorship and Exhibitor Prospectus’ for multiple clients• Manage specific pre-production elements including, but not limited to, developing production schedules, timelines, floor plans, meeting room assignments, and payment requests• Source quotes, contracts and manage event suppliers all while operating within event budget• Organize, contract and manage transportation pre-event and on-site• Copy-edits and assists with creative process for event proposals, as well as writing social media, blogs and website content Show less

Production Assistant

• Oct 2018 - Jan 2019

• Assist in the Research and Development of future business opportunities.• Assist with current event projects on an as needed basis with each of the program managers, administrative staff and freelance consultants• Logistical planning coordination• Create documents and correspondence as requested by TER producers• Assist production team with the standards, procedures and information for the success of the program• Assist in the negotiations and management of project partners • On-site staffing as needed to assist in the management and production of projects• Assist in research and creative write-ups for proposals to include hotels, venues, entertainment, etc.• Assist in floor plan development for assigned events• Participation in creative and “brain storming” sessions with TER staff• Assist with the social media and marketing of Total Event Resources Show less

Director of Marketing

• Jul 2018 - Jan 2019

• Coordinated Bar and Bat Mitzvahs including event setup and tear down, managing outside vendors and in-house catering • Social media management, which includes band marketing and food/dining marketing on Facebook, Instagram and Twitter • Updating and maintaining the website content, as well as publishing and marketing weekly concerts and events • Writing and editing E-newsletter content and website content • Coordinating and implementing photography and video productions • Coordinated Bar and Bat Mitzvahs including event setup and tear down, managing outside vendors and in-house catering • Social media management, which includes band marketing and food/dining marketing on Facebook, Instagram and Twitter • Updating and maintaining the website content, as well as publishing and marketing weekly concerts and events • Writing and editing E-newsletter content and website content • Coordinating and implementing photography and video productions

Lead Communications Associate

• Jul 2017 - Jul 2018

• Write and copy-edit articles, E-newsletters and print newsletters for clients and the media • Construct social media posts for Facebook, Twitter and LinkedIn for VP, Inc. and clients • Assist and execute media relations and outreach, interview prep/media coaching, press conferences and other public relations/public information activities • Coordinate and implement photography and video productions for client accounts • Publish articles/blogs and events for clients on media channels Show less

Associate Editor - The Magazine of Sigma Chi

• Feb 2017 - Jun 2017

Associate Editor

• Oct 2014 - Feb 2017

• Wrote and edited for five publications across various industries • Managed social media platforms at events and tradeshows • Posted to and organized website materials and manage weekly newsletter • Filmed and edited tradeshow client videos for various teams across six different industries • Filmed and edited conference recap videos including testimonials for same audience • Wrote and edited for five publications across various industries • Managed social media platforms at events and tradeshows • Posted to and organized website materials and manage weekly newsletter • Filmed and edited tradeshow client videos for various teams across six different industries • Filmed and edited conference recap videos including testimonials for same audience

Freelance Writer

• Sep 2015 - May 2016

 Wrote articles on various bridal topics and conducted interviews with subject professionals  Wrote articles on various bridal topics and conducted interviews with subject professionals

Assistant Editor

• Nov 2012 - Oct 2014

 Produced “About Town” section of periodical, which included writing, photographing and composing layouts  Wrote and edited for events and various personal interest stories  Managed summer internship program consisting of over ten interns spanning the program  Produced “About Town” section of periodical, which included writing, photographing and composing layouts  Wrote and edited for events and various personal interest stories  Managed summer internship program consisting of over ten interns spanning the program

Editorial Intern

• Apr 2012 - Aug 2012

 Conducted research interviews and wrote specialty articles  Managed communications with subscribers  Conducted research interviews and wrote specialty articles  Managed communications with subscribers

Photography/Web Design Intern

• Sep 2010 - Dec 2011

 Photographed speakers and weekly events on campus  Designed a webpage for videos and audiovisual slideshows  Photographed speakers and weekly events on campus  Designed a webpage for videos and audiovisual slideshows