Office Manager

• Mar 2023 - Present

Manager

• Jun 2007 - Jun 2022

• Supervise and expedite all requirements needed for company operations, client project management, and employment provisions of principals and associates • Procurement and maintenance of office equipment and service provider contracts • Preparation of bi-weekly staffing assignment spreadsheets • Manage accounts receivable and payables of operations, clients, consultants, and associates including but not limited to payments, expenses, reimbursements, invoicing, and deposits • Review and prepare capital budgets with controller • Recruit, hire, and train new associates in all company policies and procedures • Negotiate and oversee benefits including time management, payroll, health insurances, liability insurances, personnel files, and employment policies manual • Manage bi-weekly staffing and marketing meeting with principal and associates • Plan, design, and produce all marketing brochures, proposals, presentations and consultant profiles utilized to obtain new projects • Prepare award submissions for architectural recognition and distinction • Write and submit all publicity announcements of project completion and award achievements • Coordinate all aspects of digital photography used for client marketing materials • Organize and maintain all marketing outreach efforts including mailing database Show less

Tax Compliance

• 2004 - 2007

• Input, organized, and coordinated tax returns utilizing RACER software as specified by certified public accountants (CPA) through review and tax return processes • Coordinated filings with outside CPAs and asset control system (ACS) including paperwork required by Internal Revenue and states department of revenue • Responsible for the nine tax filings done throughout the year including all extensions and signatures as needed • Processed investors K1 funds, loss schedules, and reviewed yearend K1 rollover reports • Updated and researched all limited liability company (LLC) listings for yearend reports • Processed all of yearly deficit restoration obligations (DROs) • Updated and coordinated CPA database and all password protected documentation • Performed yearly updates of investors and CPA manuals, apportionment schedules, and flow charting graphics • Annual Report Filings • Scanned and file set-up for all Tax and Housing Compliance paperwork • Audited and maintained organization of all department files • Prepared and organized materials for ease of use in department during tax season • Responsible for obtaining all operating partnership tax returns post tax season and prior to August 31st closings • Maintained monthly banking activity on numerous accounts Show less

Office Manager

• 1997 - 2003

• Interfaced extensively with commercial tenants and oversaw all aspects of the day-to-day operations of the multi-million dollar property management office • Recruited and supervised all administrative staff including assignment of special projects and delegation of all overflow work • Responsible for overseeing all facets of commercial tenant contracts, arranging maintenance calls, tenant billing, accounts payable and receivable • Handled lease negotiations, rent rolls, CAM expenses and increases, updating all tenant files • Monitored and secured approval of all expenses and helped to develop yearly budget • Developed, created, designed, and organized all marketing outreach efforts • As Executive Assistant provided administrative support handling incoming calls, maintained management appointments, handled client hospitality, composed administrative documentation, and reviewed correspondence • Oversaw vendor accounts including the purchase and maintenance all office equipment and supplies Show less

Installation Manager

• 1992 - 1997

• Facilitated all aspects of kitchen cabinet installations and remodeling • Managed 30 two-man installation teams in multiple states • Oversaw all merchandise deliveries, inventory returns, and additional sales • Provided technical-support for installers by coordinating all trades to expedite installations • Helped streamline installation process to decrease expenses through coordinated scheduling • Planned and executed customer-service initiatives to assure final completion of installation • Collaborated with accounting and installation departments to implement a new policy to alleviate past due balances and increase customer satisfaction • Assisted in the re-organization of delivery and warehouse procedures Show less