Experience

Toschi Collins & Doyle

• United States
• Legal Services
• 1 - 100 Employee

• Legal Secretary

  • Feb 2020 - Present



Farber & Company Attorneys, P.C.

• Law Practice
• 1 - 100 Employee

• Case Manager

  • Apr 2019 - Jan 2020

  Maintain proactive and regular communication with clients and team members in English and SpanishDraft e-mails, text messagesDraft legal pleadings, motions, petitions and letters with direct instructions from attorneyCommunicate case progress/status/issues to clients and other callersMaintain an organized Setmore calendarOrganizes case files and address any issues. Organizes and completes necessary documentation. Monitors case statuses. Answers client questions and refers them to the attorney if necessary. Schedules court cases, hearings and attorney/client meetings. Manages multiple client case files. Prepares files for trial. Keeps clients informed about their cases. Completes administrative duties related to the legal process. Other duties as assigned



Schmit Law

• Legal Secretary

  • Aug 2018 - Apr 2019

  *Proficiency in e-filing, drafting of letters, pleadings and discovery*Subpoenaing records*Filing documents with court -EAMS* High level of organizational skills in creating, maintaining and tracking paper and electronic files; meetings; calendars; deadlines; and assignments.* Schedule applicant and physician depositions and AME/QME examinations as required* Maintain an active diary system for attorneys to assist them with proper file maintenance *Proficiency in e-filing, drafting of letters, pleadings and discovery*Subpoenaing records*Filing documents with court -EAMS* High level of organizational skills in creating, maintaining and tracking paper and electronic files; meetings; calendars; deadlines; and assignments.* Schedule applicant and physician depositions and AME/QME examinations as required* Maintain an active diary system for attorneys to assist them with proper file maintenance



Central Valley Ag Group

• United States
• Truck Transportation
• 1 - 100 Employee

• Office Administrator

  • Nov 2016 - Jun 2018

  *Responsible for the organization of shipping paperwork, managing inbound/outbound scale traffic (truck and sea containers).*Confirming of release numbers, brokers, product and destination for all products shipped and received.*Monitoring databases for clients.* Assured proper posting of payroll, accounting information, payments, and balanced records via time cards in Pay clock and QuickBooks*Ensuring trucks leave facility within legal weigh limit in addition to monitoring for compliance of company rules and policies.(weigh master)*Maintained great relationship with vendors, truck drivers, and customers.*Setting up conference rooms for meetings and calls



Environmental Remedies, LLC

• United States
• Environmental Services
• 1 - 100 Employee

• Front Desk Coordinator

  • May 2015 - Oct 2016

  • Maintains office functionality by organizing office operations and procedures; controlling correspondence; designing filing systems; performing and monitoring clerical functions.• Ensures operation of office equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.• Orders and maintains necessary levels of office supplies.• Maintains field employee’s personnel files in conjunction with Business Operations Manager and Superintendent.• Tracks, schedules, and coordinates required training for company employees.• Monitors and calculates TWA’s on personal air sampling results in accordance with Respiratory Protection Program.• Maintain workplace binders to ensure current and correct documentation is in each binder.



Premier Construction Services CA

• Front Desk/Sales Coordinator

  • Dec 2013 - Jan 2015

  • The Front Desk is primarily responsible for maintaining the (PE) calendar for Premier Construction Services to ensure company guidelines are met. The Front Desk will provide front end office support to ensure optimum customer satisfaction throughout daily activities. • The (SC) is primarily responsible for overseeing operations of the Estimating Department for Premier Construction Services. The (SC) will provide support to the entire Estimating Department in order to best service the customer in a professional, courteous and respectful manner. The (SC) will support the (PE’s) to ensure all Insurance Program specific timeline requirements are met or exceeded.

• Production Coordinator

  • Dec 2012 - Jan 2015

  The Production Coordinator (PC) is primarily responsible for supporting and verifying all production activities Major Areas of Responsibilities• Upon signature of the contract the job goes to production and is updated in Sales forceo Mark job as“ in progress” in Sales force• Build a job file and assign the Project Manager (PM) o Consult with the General Manager (GM) to determine which Project Manager (PM) will be assigned to the jobo Assign PM in Sales force• Request budget estimate from Project Estimator (PE)o Enter budget into Sales force• Generate a Work Order to send to subcontractor (Sub)o PM will email Work Order request to PCo Enter Work Orders in Sales force and send work orders to Sub for signatureo When signed Work Orders are returned from Sub, give Work Orders to PM for signature o Once Work Orders are signed by both the Sub and PM Work Orders are returned to PCo Review all invoices and match to signed Work Orderso If signed Work Orders and invoices match and are approved by PM then the invoices are forwarded to accounting• Assist the PM’s through the course of active jobso Order temporary labor service  Cost Code time cardso Order rental equipment  Cost code o Check all spending on a job• Review all completed job fileso PM will turn in the job file when a job is completeo Review Sales force to confirm adjusted contract amount is correcto Job file must be reviewed by PE if Overhead and Profit are below 35%• Give file to accounting o Accounting will close file when all funds are collected and all payable s are paid against the job• Process all subcontractor agreementso All required documentation must be turned in to the PCo Subcontractors insurance certificate will be sent to broker for verificationo PC will verify all requirements are met including the signed contract from the subcontractor.o PC will make sure sub is not utilized until all required paperwork is on file



Law Offices of Jonathan Brand

• Paralegal

  • Nov 2010 - 2013

  Responsible for case load, and all administrative functions related to the complete opening of files to process efficiently. The proficiency in e-filing, drafting of letters, pleadings and discovery. Ability to multi-task and meet deadlines.Subpoenaing Records. Filing documents with court -EAMS. Answering Phones while organizing client files. Responsible for case load, and all administrative functions related to the complete opening of files to process efficiently. The proficiency in e-filing, drafting of letters, pleadings and discovery. Ability to multi-task and meet deadlines.Subpoenaing Records. Filing documents with court -EAMS. Answering Phones while organizing client files.



Home Depot @ Home Services

• Project Coordinator

  • Nov 2009 - 2012

  Responsible for the coordination and all administrative functions related to the complete installation process. Primary contact for Installers, Customers, Field Inspectors, Branch Support, and Local Distributors. Maintained detailed records to include accurate filing and updating the Lead Management System. Cross-trained to handle all office functions in the absence of the Office Administrator and any unforeseen multiple duties that may be assigned. Managing collections and missing settlements. Ensure customer satisfaction. Log and track all installations and any customer complaints related to the installations. Monitor contractors, their insurance coverage, and their adherence to all Home Depot requirements.



AmCom Insurance

• Administrative Assistant

  • 2008 - 2010

  Coordinate with various staff for operational support activities of the unit. Was positioned to serve as a liaison between multiple departments and operating units in the resolution of day-to-day administrative and operational problems. Provide administrative/secretarial support for various agents, such as answering telephones, assisting visitors and resolving a range of administrative problems and inquiries. Schedule and coordinate meetings, interviews, appointments, events and other similar activities for supervisors, which also included travel and lodging arrangements. Employed as a Bilingual translator for assistance of existing policy holders



CJ’s Model Home & Maintenance

• Payroll Clerk

  • Apr 2005 - Aug 2008

  Generated, processed and distributed payroll checks, direct deposit stubs and correspondence to employees. Assured proper posting of payroll, accounting information, payments, and balanced records via time cards in MAS module. Identified needed or desired modifications to the payroll system and methods. Assisted in development of policies and procedures related to payroll functions. Interpreted the explanation of payroll rules, regulations, translating questions, and resolving problems. Assisted with accounts receivable and payable. Made necessary daily calls and submitted invoice correspondence.



New York Life Insurance

• Underwriting Assistant

  • Nov 2001 - 2005

  Prepared attending physician statements, set up, and input cases into the system. Coded MIB’s and interpreted Spanish Attending Physician Statements for Junior and Senior Underwriters while reviewing them with the medical director. Prepared attending physician statements, set up, and input cases into the system. Coded MIB’s and interpreted Spanish Attending Physician Statements for Junior and Senior Underwriters while reviewing them with the medical director.



Wells & Bennett Realtors

• Administrative Assistant/Receptionist

  • 1997 - 2002

  Answered multiple phone lines, accepted rental payments, scheduled appointments for Realtors, updated MLS system, data input, met deadlines with frequent interruptions while maintaining a professional and positive attitude. Answered multiple phone lines, accepted rental payments, scheduled appointments for Realtors, updated MLS system, data input, met deadlines with frequent interruptions while maintaining a professional and positive attitude.