Experience

Greystar Europe Holdings Ltd.

• United Kingdom
• Leasing Real Estate
• 1 - 100 Employee

• Operations Team Assistant

  • Jun 2021 - Present



Laurence Simons

• United Kingdom
• Staffing and Recruiting
• 1 - 100 Employee

• Associate, Business Support

  • Mar 2021 - Jun 2021



WSP in the UK

• Professional Services
• 700 & Above Employee

• Personal Assistant

  • Jul 2014 - Aug 2020

  Working for a multi-million pound Global company, I joined WSP as a Team Secretary, after 2 years promoted to Senior Secretary before being promoted to Personal Assistant.Working for a team of 5 Directors, including the Head of London MEP and Head of Smart Buildings. Extensive diary and inbox management, completing expenses, booking internal/external meetings, booking travel and accommodation both in the UK and overseas. Taking minutes in client meetings as well as internal meetings, taking actions for my directors from Board meetings and actioning accordingly. Organising events and lunches, liaising directly with clients, preparing reports and bids for high-profile clients using the in-house templates, typing of all correspondences, using Microsoft packages as well as PDF Writer and In-Design to create bids and various other presentations.I was responsible for overseeing the smooth running of the office, including ensuring all health and safety forms are completed and that the MEP team was running at over 90% completion. Ensuring weekly timesheets were completed on time, helping to hit completion target every week. This also included setting up all new starters, inductions completed, and assisted with IT and training them on the company procedures and systems.

• Team Secretary

  • Jul 2014 - Jul 2016

  Working for a team of 40 Engineers including 3 Directors and 1 Technical Director. Organising their diaries and booking internal/external meetings, booking travel and accommodation both in the UK and overseas, taking minutes in client meetings as well as internal meetings, organising events and lunches, liaising directly with clients, preparing reports and bids for high-profile clients using the in-house templates, typing of all correspondences, using PDF Writer to put together documents before being presented to clients, making sure that they are in the WSP | Parsons Brinckerhoff format before being sent out. Recently attended an In-Design (Beginners and Advance) course to prepare reports and fee proposals giving the end result a professional look.



WSP

• Senior Secretary

  • Jul 2016 - Jul 2018

  Working for a team of 40 Engineers including 5 Directors and 1 Technical Director. Organising their diaries and inbox management, booking internal/external meetings, booking travel and accommodation both in the UK and overseas, taking minutes in client meetings as well as internal meetings, organising events and lunches, liaising directly with clients, preparing reports and bids for high-profile clients using the in-house templates, typing of all correspondences, using PDF Writer to put together documents before being presented to clients, making sure that they are in the WSP | Parsons Brinckerhoff format before being sent out. Recently attended an In-Design (Beginners and Advance) course to prepare reports and fee proposals giving the end result a professional look. Since being promoted to Senior Secretary I am now working for London MEP Directors, overseeing the smooth running of the MEP office in London including ensuring all health and safety forms are completed and that the MEP team are running at over 90% completion, ensuring all timesheets are completed, helping to get the target every week organising and taking any items that are outstanding from Board meetings.I have gained a very good relationship with clients along with their PA's, people know to contact me directly. I have had very nice comments back from external people for being helpful and pleasant to liaise with which is great, and exactly how I see working in a business should be.



Barter Hill

• Team Secretary

  • Apr 2014 - Jul 2014

  Worked for a team of 10 Civil & Structural Engineers. Co-ordinating their diaries and booking in meetings, preparing reports and sending them to clients, preparing and sending invoices, ordering of stationary, typing of Party Wall documents. Worked for a team of 10 Civil & Structural Engineers. Co-ordinating their diaries and booking in meetings, preparing reports and sending them to clients, preparing and sending invoices, ordering of stationary, typing of Party Wall documents.



RPS (formerly CgMs Heritage)

• United Kingdom
• Construction
• 1 - 100 Employee

• PA/Team Secretary

  • Jul 2002 - Apr 2014

  Working for the Planning Department assisting a team of 10 including the Managing Director, Finance Director, and Office Manager. My duties include managing diaries for the team, arranging meetings and lunches/venues, typing reports, letters, memos (both copy and audio), typing up of legal documents including Instructions for Counsel for Barristers, preparing invoices and being in charge of logging all invoices onto Excel trackers, producing presentations using Powerpoint, copying and binding, maintaining the electronic and paper filing system including making up new job files, covering reception as and when required and assisting other secretaries with overflow work. I was highly involved in preparing for a large high profile Public Inquiry which entailed producing large documents, organising the hotel and office space during the Inquiry, preparing and keeping track of all the information obtained and liaising with external clients and Barristers in preparing for the Inquiry. I also prepare various tenders for bids including PQQ and ITT tenders.



Hays Montrose Labour Hire

• United Kingdom
• Human Resources Services

• Receptionist/Admin Assistant/Team Secretary

  • Nov 1995 - Jul 2002

  My first job after college, working for a large construction recruitment agency. Started my position as receptionist and admin assistant, welcoming guests, handing out application forms for applicants.I was soon after promoted as Team Secretary, assistant the Construction Team with inputting of cv’s, organizing meetings and meeting rooms, supervising admin assistants My first job after college, working for a large construction recruitment agency. Started my position as receptionist and admin assistant, welcoming guests, handing out application forms for applicants.I was soon after promoted as Team Secretary, assistant the Construction Team with inputting of cv’s, organizing meetings and meeting rooms, supervising admin assistants