Experience

Kalkreuth Roofing & Sheet Metal, Inc.

• United States
• Construction
• 100 - 200 Employee

• Project Administrator/Office Manager

  • Feb 2007 - Present

  I provide administrative and office management support for the Vice President of the Maryland Division and Project Managers. I am responsible for: * Preparation and maintaining of all project and field files * Assist with subcontract agreement review and routing process. * Preparation and tracking of submittals. * Prepare all correspondence and change order proposals. * Prepare and distribute weekly reports. * Responsible for all customer close-out documents. * Responsible for obtaining certificates of insurance for projects. * Supervisor of receptionist and general office administration. * Assist in accounts receivable. * Maintain office checking account and petty cash. * Maintain and order office supplies. * Plan company events. * Communicate with our corporate and satellite offices, customer, subcontractors and suppliers Show less



Universe Technologies

• India
• IT Services and IT Consulting
• 1 - 100 Employee

• Administrative Assistant/Assistant Project Manager

  • Sep 2006 - Feb 2007

  Provided administrative support to the Operations Manager. Responsible for preparation and maintaining of all bid and projects files, solicitation of bid packages, prepare bid proposals and modifications. Responsible for coding of all project invoices for payment and invoicing. Communication with customers and subcontractors. Provided administrative support to the Operations Manager. Responsible for preparation and maintaining of all bid and projects files, solicitation of bid packages, prepare bid proposals and modifications. Responsible for coding of all project invoices for payment and invoicing. Communication with customers and subcontractors.



JFW, Inc.

• United States
• 1 - 100 Employee

• Project Coordinator

  • May 2005 - Sep 2006

  Provide all administrative support to the Vice President and Project Manager. Some of my other duties included: * Receipt, logging in, processing, and expedition of all project invoices, proposals, contracts, change orders and correspondence. * Maintaining all project related and office file systems. * Preparation, distribution, and filing of all project and office related correspondence. * Preparation of invoice packages to be presented to project Owners. * Obtain information, contractors, documentation, proposals, and drawings to maintain project momentum. * Issuance of project meeting minutes. * Prepare correspondence as needed. * Interaction with owners, architects, engineers, banks, bank inspectors, subcontractors and suppliers. Show less



The Williamson Group, Inc.

• United States

• Executive Assitant

  • 2002 - 2005

  Worked 1987 - 1993 and 2002 - 2005. Provided general administrative support to the President, Vice President, Vice President of Business Development, Project Managers, the Estimating department, and serve as an interface between Project Managers and Superintendents. I was responsible for: * Prepare owner contracts, change orders, purchase orders, requisitions and other various correspondence. * Maintain log of all contracts, change orders, and purchase orders. * Schedule meetings and conferences, and maintain calendars. * Assign job numbers and input information in job cost system. * Supervisor of receptionist and assistance estimator, and general office administration. * Set up temporary field office facilities. * Organize and maintain filing system for office and field. * Purchase of company vehicles and coordinated repairs and service. * Obtain field time to prepare time sheets. * Manage company cellular phones. Show less



Goldsborough Design Build

• United States
• Construction
• 1 - 100 Employee

• Executive Assistant/Office Manager

  • 1993 - 2002

  Supported the President, Architect, Sales Manager, Estimator, Superintendent, and Field. My responsibilities included: * All administrative duties including file maintenance, faxing, copying, preparing mailings, and word processing. * Created and analyzed budgets and approved vouchers. * Prepared design/build proposals and contracts. * Coordinated agendas and organized meetings and company social events. * Prepared and maintained records of customer billings and payments. * Responsible for new hire enrollment. * Obtained field time to prepare time sheets. * Acquired all warranty and maintenance information for products used to prepare warranty packages. * Ordering of all company letterhead, business cards, and forms. * Managed company cellular phones. Show less



Danac Real EstateInvestment Corporation

• Administrative Assistant

  • 1978 - 1987

  Supported the Vice President with daily administrative duties including typing proposals, letters, and other various documents, answering phones, filing scheduling appointments and maintaining calendar. Other responsibilities included: * Prepared field files and set up temporary office facilities on jobsites. * Responsible for ordering plans, coping specifications, and preparing subcontractor bid packages. * Handled customer service. * Assisted in obtaining maintenance agreements for company owned properties. Show less