Experience

Molloy University School of Business

• United States
• Higher Education
• 1 - 100 Employee

• Assistant to the Dean and Program Coordinator

  • Dec 2021 - Present

  Provide executive-level support to the Dean of the School of Business by bringing together faculty, staff, administrators, students, other departments, and facilities to ensure that the work of the Dean's office is accomplished. Responsible for the coordination of the day-to-day as well as the long-range work emerging from the Dean's office. Manage all administrative functions for the Dean of the School of Business, including the Dean's calendar. Coordinate annual review process for all full-time faculty. Collaborate with faculty to carry our all requirements related to annual faculty reviews, yearly observations, and area of teaching. Schedule individual faculty review meetings with Dean and Associate Deans and submit final reviews to Office of Academic Affairs. Coordinate ADP bi-weekly timecard process. Manage employee timecards, ensuring all vacation, personal, sick, remote work is properly indicated and submit to payroll. Create Jenzabar reporting for solution of operational and administrative problems. Prepare reports, compile data and incorporate conclusions and recommendations. Organize and facilitate meetings, special events, coordinate dates, times, venues, agenda and facilities. Create an annual calendar of all events within the School of Business and at the college level. Partner with other school employees to plan major events. Support all School of Business events and Open Houses. Show less



NYU Grossman School of Medicine

• United States
• Higher Education
• 700 & Above Employee

• Program Manager

  • Aug 2019 - Dec 2021

  Provide support to the program leadership in the management of daily activities of the MD/PhD program office, including the recruitment and retention of current and future students, the admissions process, onboarding, and the academic progress of students. Build relationships with students and recognized as the “go-to” person to provide information and resolve issues to enhance their academic career. Manage critical documentation for potential students each year, including testing scores, GPAs, minority status, school attending, extramural activities, lab work, etc. Generate cohesive spreadsheets to provide the Faculty Operating Committee with all the information needed to make informed decisions on acceptance into the program.  Develop detailed interview reports, outlining student acceptance, student withdrawal from the process, and the reason for withdrawals, to provide faculty and leadership with data on opportunities to improve the admissions process.  Control the records of students enrolled in the MD/PhD program and track the progress of their academic career. Communicate with each student to ensure all applicable forms are completed, protocols maintained, and requirements completed, including thesis defenses, qualifying examinations, universal/national testing, etc., to allow academic advancement.  Created a database to house all data on each student and their progress to support leadership during student evaluations.  Track onboarding of incoming students to ensure they are enrolled in the program on time. Handle student travel reimbursements and travel grants covering all costs incurred for conferences attended by the students.  Manage the event calendars and the calendar of the program director. Show less

• Executive Assistant/Senior Program Coordinator

  • Oct 2011 - Aug 2019

  Stepped-up to support operations, coordinate events, and assist professors, staff, and students in the department in dual roles as the Senior Program Coordinator and Executive Assistant for Vice Chair. Oversaw the master event schedule; tracked time keeping for payroll submissions; managed the Brightspace educational website; coordinated faculty recruiting; correlated all faculty presentations; created itineraries for travel, meetings, and events; and organized all domestic and international travel and accommodations for seminars and conferences for Vice Chair.  Assisted with streamlining department operations by updating protocols and SOPs, increased advertising by utilizing and creating email listservs, and coordinated with departments for maximum attendance of seminars. Maintained documentation and tenure calendar for promotion of faculty members. Successfully coordinated the Open House, Retreat, Poster Session, and Seminar Series. Recorded and distributed meeting minutes for monthly faculty meetings, faculty candidate discussions, ad hoc, and multi-departmental meetings. Took on additional roles and responsibilities during the clean-up and rebuilding after Hurricane Sandy.  Managed and administered paperwork, general legalities, and counsel liabilities. Maintained lists of damages for insurance; cataloged and categorized damage to equipment, IT, and the research lab; and realigned classroom. Show less

• Project Assistant

  • Oct 2008 - Oct 2011

  Maintained full responsibility for administrative functions, including report generation, spreadsheet development, and procurement. Participated in grant administration tasks. Executed calendar coordination, scheduling, and meeting planning. Reconciled all credit card statements and invoices through ePro system. Coordinated seminars and faculty recruitment. Arranged travel logistics for guest speakers. Trained and coached new team members in daily job tasks. Participated in coordinating financial functions, which included expense reporting, cash management, and accounts payable. Supported human resources activities associated with payroll, timesheet submission, and employee relations. Played a key role in event management activities associated with various symposiums, faculty recruitment, and open houses. Trained new employees. Show less



Crate and Barrel

• United States
• Retail
• 700 & Above Employee

• Administrative Assistant/Customer Service Representative

  • Oct 2004 - Sep 2008

  Led executive assistance, office management, and clerical support initiatives. Maintained full responsibility for all aspects of financial management, administrative management, and human resources activities. Performed payroll, cash management, and reporting functions. Delivered superior level of service to a diverse clientele. Reconciled up to 12 cash drawers and dispersed funds for sales counters and investigated and resolved credit card chargebacks. Processed worker’s compensation paperwork and updated benefits and accident/incident reports for employees. Managed inventory levels of office and kitchen supplies.  Ensured the accuracy and integrity of all financial data.  Played a key role in public relations, event management, and community relations.  Scheduled, trained, and supervised staff. Show less