Lois McNair

IT Scheduler at Rice University
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Contact Information
us****@****om
(386) 825-5501
Location
US
Skills

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Bio

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Credentials

  • Executive Secretary
    Massey Business College
    Jan, 1979
    - Oct, 2024

Experience

  • Rice University
    • 6100 Main Street, Houston, TX 77005
    • IT Scheduler
      • Jul 2017 - Present

      • Scheduled appointments for the University's Administration staff of 600 employees for encryption audit and inventory • Managed processes for end user • Maintained time sheet reporting for encryption team • Documented daily project process using Google Form and Excel • Scheduled appointments for the University's Administration staff of 600 employees for encryption audit and inventory • Managed processes for end user • Maintained time sheet reporting for encryption team • Documented daily project process using Google Form and Excel

  • MMGS Inc.
    • 1300 Post Oak Blvd. Ste. 1800 Houston, TX 77056
    • Administrative Assistant/Billing Analyst
      • Jul 2015 - Jun 2016

      • Administrative support to CFO of MMGS, Inc. and 17 employees on trade floor • Manage calendar, incoming/outgoing mail, company car, conference rooms, visitor badges and food orders for internal meetings • Process monthly invoices using Oracle • Audited invoices for discrepancies, generated monthly emails to counter parties for billing, prepared and reconciled invoices during payment process • Maintained contract filing system • Managed Quarterly Sales Tax Certificates

  • Phillips 66
    • 600 N. Dairy Ashford, Houston, TX 77079
    • Administrative Assistant - U.S. Global Marketing
      • Aug 2006 - Dec 2013

      • Administrative support for two executive level marketing managers and their sales organization of 60 employees • Managed manager’s calendar and extensive travel arrangements • Planned and coordinated all logistics for internal and external meetings • Planned and coordinated annual customer events of 150 plus employees and customers • Prepared PowerPoint presentations and assisted with budget preparation • Maintained data bases for the department utilizing SharePoint and LiveLink • Prepared and reconciled invoices, purchase cards and expense reports utilizing both SAP and Concur systems • File management team leader utilizing both SharePoint and Live Link systems • Member of the office emergency team (evacuation first aid and fire control) • Assisted with good quality and cost effective procurement agreements for office supplies and services • Support other Admin team members on projects and other initiatives as needed

  • ConocoPhillips
    • Houston, TX
    • Administrative Assistant – U.S. Wholesale Marketing Central & Western Business Units
      • Oct 2002 - Aug 2006

      • Coordinated office move of 120 employees during the company merger • Generated and managed requests for IT software and hardware for each employee during company merger • Coordinated travel arrangements and expense reports for a staff of 15 • Prepared meeting agendas, organizational charts and spreadsheets for monthly meetings • Ordering supplies, mail distribution, timesheet reporting and overall admin support for the department • Coordinated office move of 120 employees during the company merger • Generated and managed requests for IT software and hardware for each employee during company merger • Coordinated travel arrangements and expense reports for a staff of 15 • Prepared meeting agendas, organizational charts and spreadsheets for monthly meetings • Ordering supplies, mail distribution, timesheet reporting and overall admin support for the department

  • Conoco Inc.
    • Houston, TX
    • Administrative Assistant - Gas & Power Marketing
      • Jul 1997 - Oct 2002

      • Administrative assistant for the Gas & Power Marketing trading floor of 120 people • Handled high volume of phone calls, travel arrangements, food catering and new employee setup • Maintained employee attendance tracking, schedule of meetings and conference rooms • Managed renewal of annual trade subscriptions • Faxing daily trade confirmations • Administrative assistant for the Gas & Power Marketing trading floor of 120 people • Handled high volume of phone calls, travel arrangements, food catering and new employee setup • Maintained employee attendance tracking, schedule of meetings and conference rooms • Managed renewal of annual trade subscriptions • Faxing daily trade confirmations

  • Conoco, Inc.
    • Houston, TX
    • Secretary/Word Processing Specialist
      • Jun 1983 - Jul 1997

      • Provided word processing of various reports, white papers and special projects • Maintained customer list and organizational charts, organized extensive travel arrangements domestic and international, and handled passport applications for engineering staff • Assisted in the budget presentation for department • Trained support staff, maintained time sheets, performed troubleshooting for computer systems, executed document conversions, and maintained offsite storage of department files

Education

  • Massey Business College
    Certified Executive Secretary, Executive Assistant/Executive Secretary
    1978 - 1979

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