Accounts Payable & Payroll Assistant

• Oct 2020 - Present

Assitant to the Costume Director

• Jul 2016 - Oct 2021

Accurately monitor ledger, enter financial data, create project-based payroll reports, maintain office supplies and daily agendas for department budget valued at $200K and various production budgets estimated at $60K. Initially resolved data errors and accounts that were not balanced. Created a sustainable reconciliation and balance process on financial spending for 20 accounts each month.Provide support to design assistants and supervisor by creating complex spreadsheets to track actors, costume changes, graphic design work, credit card reconciliation, specific labor hours and other custom programs resulting in efficient financial tracking and effective time management.Construct and maintain various spreadsheets and reports such as the use tax report, payroll calendar, labor information spreadsheet for 20-60 employees, and scene breakdown spreadsheets for each show.Conceived and maintained shop view of overall master calendar providing a snap shot of 16 productions in three theatres plus traveling shows. Master calendar showcases first rehearsal dates, tech dates, preview dates, opening dates, special shows, holidays and other special events. Collaborated with various departments to include key information utilized by stakeholders.Project manager for new hires and terminations throughout the year including temporary staff. Completed new hire process included personnel action requests (Hire/Term PARs) to inform human resources, administration and payroll departments.Spearheaded department safety program by designing a custom safety checklist, scheduling bi-weekly safety meetings, performing safety inspections on tools and machinery, and establishing a documentation system, resulted in the department being recognized for consistent safety measures.Filled in as needed in the companies Accounts Payable role. Managing payables up to 500k weekly. Show less

Assistant to the Costume Supervisor

• Oct 2015 - Jul 2017

Administrative manager maintaining computer files, production supplies, stock and inventory sheets, office supplies, and show fabrics for opera productions with 85-100 costumes and 35-50 cast members. Improved format and assisted in writing and editing show costume plots that provided detailed explanations to aid performers and staff. Compiled various spreadsheets that catalogued and organized the extensive jewelry and footwear collection that resulted in an easy-to-use database. Maintained inventory management of swatch fabrics and swatch library, costume and accessory stock and costume bibles with current information on shows. Streamlined wardrobe and costume process ensuring accuracy of costumes by documenting specific notes for each garment with instructions for alterations or repairs as needed. Show less

Owner and Operator

• Aug 2011 - Dec 2014

Directed day-to-day operations and set up managing systems for award-winning shoe boutique with $120K revenue, including, purchasing, budgeting, vendor relationships, inventory management, accounts payable, shipping, receiving, staffing, marketing, and special events. Utilized statistics and trend analysis to streamline buying styles for optimal sales adding jewelry, bags and belts as revenue grew. Increased sales by 30% the first year and 20% the second year. Created marketing strategy using eloS website, email, promotional newsletter, instore events and social media tools (Facebook, Instagram, Pinterest) to boost sales. Hosted art shows with up to 250 attendees. Awarded “Best Boutique” for two years by San Diego CityBeat. Show less

Design Director / Lead Designer

• May 1993 - Aug 2011

Led collaboration on building an international footwear brand from start up to established influencer in market by researching trends, communicating with customers, sales people and distributors, determining needs for each season, developing sustainable relationships with licensors and presenting designs and vision to the owner and sales teams. This resulted in a brand that launched with one store to an international powerhouse with multiple collections, private label accounts, licensed goods and international distribution in the United Kingdom, Europe, Japan, China, New Zealand, and Australia. Responsible for design process including creating custom artwork, prints, and components for products, concepts, multiple licensed collections and completed products. Oversaw vendors and partnered with factories, agents, buyers, fabric manufacturers, licensors and sales people both domestically and internationally to ensure clear communication to complete production. Performed quality assurance and checked samples and finished products for quality standards. Featured in January 2008 issue of W.S.A. (World Shoe Association) Today as Design Director for T.U.K. Coordinated and scheduled travel. Show less

General Manager / Buyer

• May 1992 - Aug 2003

Managed four retail store locations including staff recruiting, budgetary oversight, purchasing, inventory and resource allocation, accounting and bookkeeping, data entry for point of sale system, report generation, and expense management. Led market strategy generating ideas for advertising and promotion, e-commerce and maintaining company website. Forecasted trends and sourced successful products increasing sales volume each year. Awarded “Progressive Retailer of the Year” by California State Assembly as Buyer and General Manager for T.U.K retail boutique. Show less