Experience

GEL Engineering, LLC

• United States
• Environmental Services
• 1 - 100 Employee

• Administrative Assistant

  • Dec 2019 - Present



United Way of Central Maryland

• United States
• Non-profit Organizations
• 100 - 200 Employee

• Executive Assistant - Temporary Assignment

  • Feb 2015 - Apr 2015

  1. Support and Report to the Directors of the Combined Charity Campaign and the Maryland Charity Campaign 2. Expedite charity pledges and forward completed information to the Accounting Department 3. Utilizing Andar Software - Produce reports and distribute to directors 4. Prepare and edit Excel spreadsheets 5. Event Coordinator (Lunches, Thanks You Events and Campaign Kickoffs) 6. Take and distribute meeting minutes 7. Meeting Coordinator utilizing Outlook 8. Implement customer service 9. Produce letters, memos and emails 10. Experience with MS Mail Merges for bulk mailing purposes



Expert NJS

• Baltimore, Maryland

• Executive Assistant to CEO

  • Jan 2014 - Mar 2014

  Office closed due to a material loss of business, resulting in the closure of the Baltimore and Tennessee offices. 1. Heavy calendar management utilizing Outlook Software 2. Travel Coordinator and on call for CEO during his travel for the purpose of changing his itineraries, if needed 3. Produce letters, memos and emails on behalf of CEO. 4. Prepared and submitted expense reports 5. Researched and implemented information for marketing 6. Utilizing Excel complied data and financial analysis on customer revenues 7. Meeting Coordinator 8. Office Management .



Burns and Roe (Acquired by POWER Engineers)

• Industrial Machinery Manufacturing
• 100 - 200 Employee

• Executive Assistant to Vice Chairman

  • Mar 2006 - Feb 2013

  1. Responsible for all Washington DC office correspondence 2. Travel Coordinator 3. Accounts Payable and Receivables 4. Coordinate, prepare and track Vice Chairman’s business and personal schedule 5. Meeting Coordinator/Take and distribute meeting minutes 6. Entertainment coordinator for key customers, Congressman and Ambassadors 7. Obtain and complete lobbying and expense reports, working funds and cash vouchers 8. Prepare and submit large requisitions Achievements: • Procured and planed scanner to file electronic archive system to reduce paper use and streamline office workflow. • Instituted process for electronically tagging source location watermarks to all paper prints to easily correlate location of electronic source file. • Relocated Burns and Roe Washington business accounts and Vice Chairman personal accounts to a new financial institution that provided automated features and online management for greater efficiency



Architectural Design Group

• Alexandria, Virginia

• Executive Assistant/Office Manager

  • Jan 2002 - Mar 2005

  1. Track, organize, and transcribe all office correspondence 2. Contract Preparer 3. Accounts payable and receivables 4. Manage project time reporting 5. Preparation of employee payroll 6. Coordinate all contractor and vendor appointments 7. Manage personnel benefits programs 8. Track Architectural licensing renewals 9. Track monthly financial reports 10. Employment screening for new hires Achievements: • Simplified and consolidated project time reports reducing employee administration overhead • Orchestrated replacement of legacy document management systems • Contracted new telephone services reducing overall expenses while maintaining equivalent capabilities • Researched, instituted and administrated employee retirement benefit program • Procured external printing contracts reducing overall cost and time to delivery • Developed a consolidated filing schema for both traditional and electronic documents



The Audiology Center

• Rock Hill, South Carolina

• Office Manager

  • Aug 1996 - Sep 1997

  1. Managed patient relations 2. Supervised daily operations 3. Coordinated all client, employee, and mobile unit scheduling 4. Processed all office financial including account payable/receivable, payroll, invoicing, and monthly financial reports 4. Coordinated deployment of digital sound level meters at customer sites to ensure compliance with OSHA Audiology requirements 5. Generated OSHA hearing-loss analysis reports 6. Manage logistics for all office/Audiology equipment, devices and supplies Achievements: • Developed new filing framework for patient records boosting office efficiency • Developed skills in hearing aid devices for repair, maintenance, fitting, and ear molding reducing overall staffing expenses