Executive Assistant to th Chief Administrative Officer & Senior Advisor to the CEO

• May 2011 - Present

Currently the Executive Assistant to the Chief Administrative Officer & Senior Advisor to the CEO. • Provide high quality and superior support to a senior-level executive with the utmost confidentiality while enabling the CAO to work effectively and efficiently • Ensure the CAO is prepared and briefed prior to any appointments • Assist in preparing monthly financial presentations • Extensive travel and schedule arrangements • Direct contact for current and ex-employees (over 300) during the closing of the Associations pension plan. Worked directly with the plan administrator and all parties involved during the closing process • Work closely with the Board Operations department to support and organize three board meetings of a 150 member board • Collaborate with the other six executive assistants to manage multiple/cross departmental projects • Coordinate four committee meetings; including, but not limited to, recording and transcribing minutes for distribution and liaise with committee chairs on follow-up items • Tracking and preparing expense reports for reimbursement on a timely basis Show less

Administrative Assistant

• Aug 2009 - May 2011

Administrative Assistant to the VP's of Government Affairs & Communications and Program & Policy ● Organize and coordinate both Vice President’s daily agenda, scheduling all internal and external meetings ● Manage incoming telephone calls and electronic communication for the both Vice Presidents ● Create and maintain a filing systems for two Vice Presidents ● Constant contact with members of Congress and Executives of other organizations ● Track and prepare expense reports for reimbursement and billing ● Manage and oversee cross divisional and cross organizational projects ● Write individualized correspondence and other documents as requested by either Vice President ● Extensive travel arrangements ● Receive and triage incoming written communications to appropriate staff and facilitate response or action to be carried through by each Vice President, if necessary ● Support the day-to-day operations of two divisions Show less

Executive/Personal Assistant

• May 2007 - Aug 2009