Experience

Naperville Public Library

• United States
• Libraries
• 1 - 100 Employee

• Project Coordinator

  • Jan 2022 - Present

  Under the general direction of the Marketing and Communications Manager, the Project Coordinator will be responsible for organizing marketing department initiatives, developing complex project schedules and liaising with internal and external stakeholders to ensure projects are completed on schedule and within budget. ESSENTIAL RESPONSIBILITIES • Receive incoming project requests and develop comprehensive project schedules for the marketing department, selecting appropriate channels of… Show more Under the general direction of the Marketing and Communications Manager, the Project Coordinator will be responsible for organizing marketing department initiatives, developing complex project schedules and liaising with internal and external stakeholders to ensure projects are completed on schedule and within budget. ESSENTIAL RESPONSIBILITIES • Receive incoming project requests and develop comprehensive project schedules for the marketing department, selecting appropriate channels of communication based on objectives and audience needs. • Manage current projects and coordinate all team members to keep workflow on track. • Update project tracking information to maintain database of current and past projects. • Communicate with internal stakeholders to ensure information is accurate, clear and concise for use on upcoming marketing materials. • Serve as main marketing contact for program promotions, keep event calendar up to date and copy edit program descriptions for print and electronic use. • Work with external vendors for print and promotional material production as needed, including requesting bids, monitoring project progress and coordinating delivery. • Track project-related expenses. • Coordinate and secure in-kind donations, sponsorships and partnerships while building and maintaining positive relationships with each contact. • Accountable for consistent completion and follow up on department requests to ensure projects are on schedule and within budget. • Performs other marketing-related duties as assigned.

• Program Coordinator

  • Apr 2010 - Dec 2021

  Under the general direction of the Marketing Manager, the Program Coordinator will be responsible for planning the library's contracted programs, securing in-kind donations and partnerships, and assisting in general departmental responsibilities. RESPONSIBILITIES • Research, negotiate, coordinate and monitor the library's contracted (paid and partnered) programs. • Prepare and execute presenter agreements, payments, and room set up needs. • Track program related… Show more Under the general direction of the Marketing Manager, the Program Coordinator will be responsible for planning the library's contracted programs, securing in-kind donations and partnerships, and assisting in general departmental responsibilities. RESPONSIBILITIES • Research, negotiate, coordinate and monitor the library's contracted (paid and partnered) programs. • Prepare and execute presenter agreements, payments, and room set up needs. • Track program related expenses. • Coordinate and secure in-kind donations, sponsorships, and partnerships. • Maintain donation, presenter, and partnership lists. • Build and maintain positive relationships with presenters and partners. • Write and copy edit program descriptions for print and electronic promotions. • Support other marketing roles as needed. • Accountable for consistent completion and follow up on department requests to ensure projects are on schedule and within the budget. • Performs other related duties as assigned.

• Marketing Associate

  • Apr 2010 - May 2020

  •Responsible for providing system wide support for programming, statistics, donations, partnerships/sponsorships, marketing promotions, financial analysis materials, Foundation, graphics and other general departmental responsibilities. •Coordinates and acquires in-kind and cash donations, sponsorships, gifts and advertising revenue by maintaining and nurturing positive relationships with the local business community and other individuals interested in supporting and/or partnering with… Show more •Responsible for providing system wide support for programming, statistics, donations, partnerships/sponsorships, marketing promotions, financial analysis materials, Foundation, graphics and other general departmental responsibilities. •Coordinates and acquires in-kind and cash donations, sponsorships, gifts and advertising revenue by maintaining and nurturing positive relationships with the local business community and other individuals interested in supporting and/or partnering with the library. •Researches, negotiates, coordinates and monitors Marketing Services contracted programming. •Maintains, tracks and monitors programming expenditures and budgets. •Researches, prepares, writes and implements partnership agreements. • Writes and edits programming blurbs and promotional material. •Collaborates on marketing and promotional projects for the library using various mediums including print, web and social media. •Schedules and provides content for digital promotions on website and in-house digital signage. •Develops and maintains databases and contact lists for donors, sponsors, targeted market groups and others as needed. •Researches, pursues and implements grants for the Foundation as assigned. •Assists with graphics projects and requests, distribution, displays and publications including collaborating on the seasonal program guide.



Inter-Track Partners

• Guest Services Supervisor/Office Supervisor

  • Apr 2005 - Nov 2008

  Oakbrook Terrace OTB • Code and process invoices in a timely manner • Input financial information to develop monthly financial reports • Record and process facilities payroll for the corporate office • Administer completion of new employee documents • Balance Petty Cash and submit paperwork for reimbursement • Maintain inventory and order office supplies • Monitor and record facility spending • Supervise daily front of house operations • Manage food service operations • Input new menu… Show more • Code and process invoices in a timely manner • Input financial information to develop monthly financial reports • Record and process facilities payroll for the corporate office • Administer completion of new employee documents • Balance Petty Cash and submit paperwork for reimbursement • Maintain inventory and order office supplies • Monitor and record facility spending • Supervise daily front of house operations • Manage food service operations • Input new menu information into Micros system • Lower labor costs by efficiently scheduling over 40 employees • Increase revenue while keeping food costs down by developing daily food specials • Minimize customer problems by having general knowledge of the Autotote machines • Assist other management staff with daily pari-mutuel operations • Understand customer’s needs and concerns and address them in a professional manner Show less